Scheduler Jobs in USA with Visa Sponsorship
Scheduler positions qualify for H-1B visa and other work visa sponsorship when they require specialized knowledge in healthcare systems, project management software, or complex resource allocation. Healthcare schedulers coordinating surgical procedures, construction schedulers managing multi-million dollar projects, and IT schedulers optimizing system deployments typically meet specialty occupation requirements through their technical expertise.
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We're Hiring: Ancillary Scheduling, Registration, & Patient Charge Specialist – Float | Outpatient Rehab
Coverage Locations: Float position covering Windermere, Ocoee, Four Corners, Clermont, Wickham, Hooks Street, Pagonia, and Sand Lake as needed
Department: Orlando Health Ambulatory – Outpatient Rehab (Float Pool)
Status: Full-Time | 40 hours per week
Shift: Variable Shifts | Monday – Friday, 7:00 AM – 6:00 PM (Hours vary based on operational and coverage needs)
Title: Ancillary Scheduling, Registration, & Patient Charge Specialist – Float
About the Role
This position provides essential scheduling, registration, and patient charge services to ancillary departments. As a Float Specialist, you will support multiple outpatient rehabilitation locations across our network, ensuring seamless patient access, accurate financial processing, and exceptional customer service.
✨ All Inclusive Benefits (Start Day One)
- Health/Dental/Vision/Life Insurance
- Student loan repayment, tuition reimbursement, & FREE college education programs
- Retirement savings
- Paid paternity leave & fertility benefits
- Back up elder and childcare
- Pet insurance
- PTO/Holidays, and more for full time and part time employees!
Essential Functions
- Effective pre-registration, registration and scheduling of multiple patient appointments.
- Manages the multiple additions and cancellations of patient appointments.
- Efficiently and accurately gathers and inputs patient/guarantor demographic and financial information in appropriate hospital systems.
- Contacts appropriate payers/provider offices, verifying benefits and obtaining/documenting necessary authorizations.
- Consistently and constantly reviews the schedules daily and communicates all changes to appropriate staff.
- Responsible for entry of patient charges.
- Acts as a liaison between the provider and patient to explain insurance benefits, co-pays, deductibles, and self pay portions.
- Accurately communicates all procedure pertinent information including arrival time, location, and duration to the patient.
- Performs check in and check out of patients.
- Acts as a liaison to the clinical staff.
- Acts as a liaison to the clinical and business staff to ensure effective and efficient patient management including the transfer of patients from both outside and sister facilities.
- Acts as a resource for training or mentoring of new team members.
- Maintains flexibility in work schedule availability that allows department to change/modify work schedule to meet departmental needs and on call responsibilities.
- Attends and participates in department staff meetings and attends other meetings as assigned.
- Represents and participates in department, facility, Patient Financial Services and corporate committees as requested by supervisor/department manager.
- Responsible for reviewing and adhering to all corporate departmental and education initiatives.
- Assists his/her supervisor/manager in planning and organizing department activities.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Qualifications
Education/Training: Must be able to demonstrate reading, verbal and written communication, mathematical, and reasoning skills typically acquired through completion of a high school education.
Licensure/Certification: None required.
Experience: Two (2) years’ experience in a financial, business office, or customer service environment required.
- Computer knowledge necessary.
Position Summary:
We're Hiring: Ancillary Scheduling, Registration, & Patient Charge Specialist – Float | Outpatient Rehab
Coverage Locations: Float position covering Windermere, Ocoee, Four Corners, Clermont, Wickham, Hooks Street, Pagonia, and Sand Lake as needed
Department: Orlando Health Ambulatory – Outpatient Rehab (Float Pool)
Status: Full-Time | 40 hours per week
Shift: Variable Shifts | Monday – Friday, 7:00 AM – 6:00 PM (Hours vary based on operational and coverage needs)
Title: Ancillary Scheduling, Registration, & Patient Charge Specialist – Float
About the Role
This position provides essential scheduling, registration, and patient charge services to ancillary departments. As a Float Specialist, you will support multiple outpatient rehabilitation locations across our network, ensuring seamless patient access, accurate financial processing, and exceptional customer service.
✨ All Inclusive Benefits (Start Day One)
- Health/Dental/Vision/Life Insurance
- Student loan repayment, tuition reimbursement, & FREE college education programs
- Retirement savings
- Paid paternity leave & fertility benefits
- Back up elder and childcare
- Pet insurance
- PTO/Holidays, and more for full time and part time employees!
Essential Functions
- Effective pre-registration, registration and scheduling of multiple patient appointments.
- Manages the multiple additions and cancellations of patient appointments.
- Efficiently and accurately gathers and inputs patient/guarantor demographic and financial information in appropriate hospital systems.
- Contacts appropriate payers/provider offices, verifying benefits and obtaining/documenting necessary authorizations.
- Consistently and constantly reviews the schedules daily and communicates all changes to appropriate staff.
- Responsible for entry of patient charges.
- Acts as a liaison between the provider and patient to explain insurance benefits, co-pays, deductibles, and self pay portions.
- Accurately communicates all procedure pertinent information including arrival time, location, and duration to the patient.
- Performs check in and check out of patients.
- Acts as a liaison to the clinical staff.
- Acts as a liaison to the clinical and business staff to ensure effective and efficient patient management including the transfer of patients from both outside and sister facilities.
- Acts as a resource for training or mentoring of new team members.
- Maintains flexibility in work schedule availability that allows department to change/modify work schedule to meet departmental needs and on call responsibilities.
- Attends and participates in department staff meetings and attends other meetings as assigned.
- Represents and participates in department, facility, Patient Financial Services and corporate committees as requested by supervisor/department manager.
- Responsible for reviewing and adhering to all corporate departmental and education initiatives.
- Assists his/her supervisor/manager in planning and organizing department activities.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Qualifications
Education/Training: Must be able to demonstrate reading, verbal and written communication, mathematical, and reasoning skills typically acquired through completion of a high school education.
Licensure/Certification: None required.
Experience: Two (2) years’ experience in a financial, business office, or customer service environment required.
- Computer knowledge necessary.
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Get Access To All JobsTips for Finding Scheduler Jobs
Emphasize technical scheduling systems expertise
Highlight experience with specialized software like Epic, Oracle Primavera, Microsoft Project, or SAP. Employers need to demonstrate your role requires specific technical knowledge beyond basic calendar management.
Target healthcare and construction employers
These industries frequently sponsor schedulers due to complex regulatory requirements, safety protocols, and specialized coordination needs that clearly justify H-1B specialty occupation status.
Document process optimization achievements
Quantify improvements you've made to scheduling efficiency, resource utilization, or workflow optimization. This demonstrates the analytical and problem-solving skills that support visa petition approval.
Focus on coordination complexity
Emphasize multi-stakeholder coordination, regulatory compliance requirements, and risk management aspects of your scheduling role rather than simple appointment booking or calendar maintenance tasks.
Highlight relevant degree connections
Connect your business administration, operations management, or engineering degree to the specialized knowledge required for complex scheduling in your target industry or technical environment.
Research employer visa history
Use DOL disclosure data to identify companies that have previously sponsored schedulers or similar operations roles, as they understand the visa process and qualification requirements.
Frequently Asked Questions
Do scheduler positions qualify for H-1B sponsorship?
Yes, but only when the role requires specialized knowledge and a relevant bachelor's degree. Healthcare schedulers coordinating surgical procedures, construction schedulers managing complex projects, and IT schedulers optimizing system resources typically qualify. Simple appointment booking roles usually don't meet specialty occupation requirements.
What degree do I need for H-1B scheduler sponsorship?
Business administration, operations management, healthcare administration, or engineering degrees typically support scheduler H-1B visa petitions. The key is connecting your degree to the specialized knowledge required for complex scheduling systems, regulatory compliance, or technical coordination in your target industry.
Which industries sponsor schedulers most often?
Healthcare systems, construction companies, manufacturing facilities, and IT services firms frequently sponsor schedulers. These industries involve complex regulatory requirements, safety protocols, and multi-million dollar project coordination that clearly demonstrate the need for specialized scheduling expertise beyond basic administrative tasks.
What makes a scheduler role H-1B eligible?
The position must require specialized knowledge in scheduling systems, regulatory compliance, resource optimization, or technical coordination. Roles involving Epic healthcare systems, Oracle Primavera construction scheduling, or complex multi-stakeholder project coordination typically meet specialty occupation standards, while basic appointment booking doesn't.
Can schedulers get sponsored on other visa types?
Yes, schedulers may qualify for TN visa status (Canadians/Mexicans) under management consultant or engineer categories, depending on their degree and role complexity. O-1 visas are possible for schedulers with extraordinary achievements in operations optimization or specialized technical systems, though this is less common.
How to find Scheduler jobs with visa sponsorship?
Use Migrate Mate to find Scheduler positions with visa sponsorship across healthcare systems, manufacturing plants, and logistics companies. These roles are commonly sponsored under H-1B, TN, and skilled worker visas. Focus on large hospitals, automotive manufacturers, and freight companies that frequently hire international schedulers to manage complex operations and coordinate resource allocation across multiple departments and shifts.
What is the prevailing wage requirement for sponsored Scheduler jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.