Administrative Office Specialist Jobs in USA with Visa Sponsorship
Administrative Office Specialist roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, office management, or a closely related field. Employers in healthcare, government contracting, and higher education file LCAs regularly for this occupation, making verified sponsorship history a practical filter for your job search.
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Administrative Specialist Needed for Central Resource Office within Nursing Staffing Systems. This office is open 24 hours a day 7 days a week.
This position can have flexible hours with 8 or 10 hour shifts centered around 10a-6p.
The Administrative Specialist is involved with the API scheduling system, time and attendance, spreadsheets, etc. Prefer someone with experience with these systems. Requires excellent ability to multi-task, work with a variety of groups and communicate well. Performs varied office functions in support of office activities requiring a significant knowledge of office procedures and practices, independent judgment and problem-solving skills. Work requires the operation of personal computers and other office equipment and communication with internal staff and the general public. This position will be under the supervision of the Staffing Systems Leadership Team.
Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.
Summary
Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.
Responsibilities
-
Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.
-
Coordinating and completing special projects independently or in cooperation with other groups as assigned.
-
Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.
-
Extracting and compiling data from written sources, individuals, and/or databases and providing interpretation.
-
Managing departmental information systems.
-
Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.
-
Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.
Other Information
Education Requirements:
- High school diploma or GED required; higher-level degree may satisfy this requirement.
Licensure/Certification Requirements:
- No licensure or certification required.
Professional Experience Requirements:
- Two (2) years of clerical or administrative experience
- If Bachelor's degree, no years of clerical or administrative experience
- If Associate's degree, one (1) year of clerical or administrative experience
Knowledge/Skills/and Abilities Requirements:
- Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems.
- Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate
- Coachability: Receptive to feedback, willing to learn and embraces continuous improvement
- Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements.
- Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan.
- Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee.
- Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation
- Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Job Details
Legal Employer: STATE
Entity: UNC Medical Center
Organization Unit: Nursing Staffing Systems
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $19.12 - $27.17 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Variable
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.
Description
Administrative Specialist Needed for Central Resource Office within Nursing Staffing Systems. This office is open 24 hours a day 7 days a week.
This position can have flexible hours with 8 or 10 hour shifts centered around 10a-6p.
The Administrative Specialist is involved with the API scheduling system, time and attendance, spreadsheets, etc. Prefer someone with experience with these systems. Requires excellent ability to multi-task, work with a variety of groups and communicate well. Performs varied office functions in support of office activities requiring a significant knowledge of office procedures and practices, independent judgment and problem-solving skills. Work requires the operation of personal computers and other office equipment and communication with internal staff and the general public. This position will be under the supervision of the Staffing Systems Leadership Team.
Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.
Summary
Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.
Responsibilities
-
Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.
-
Coordinating and completing special projects independently or in cooperation with other groups as assigned.
-
Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.
-
Extracting and compiling data from written sources, individuals, and/or databases and providing interpretation.
-
Managing departmental information systems.
-
Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.
-
Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.
Other Information
Education Requirements:
- High school diploma or GED required; higher-level degree may satisfy this requirement.
Licensure/Certification Requirements:
- No licensure or certification required.
Professional Experience Requirements:
- Two (2) years of clerical or administrative experience
- If Bachelor's degree, no years of clerical or administrative experience
- If Associate's degree, one (1) year of clerical or administrative experience
Knowledge/Skills/and Abilities Requirements:
- Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems.
- Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate
- Coachability: Receptive to feedback, willing to learn and embraces continuous improvement
- Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements.
- Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan.
- Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee.
- Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation
- Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Job Details
Legal Employer: STATE
Entity: UNC Medical Center
Organization Unit: Nursing Staffing Systems
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $19.12 - $27.17 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Variable
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.
See all 176+ Administrative Office Specialist Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Office Specialist
Confirm your degree aligns with the role
H-1B eligibility requires a specialty occupation, meaning your degree field must directly relate to administrative office work. A business administration or public administration degree is a stronger fit than a general liberal arts degree when USCIS reviews the petition.
Use OFLC Wage Search to benchmark offers
Before accepting an offer, look up the prevailing wage for Administrative Office Specialist in the employer's metro area using the OFLC Wage Search. Your offered salary must meet or exceed that figure for the LCA to certify, so verify this before negotiating.
Target sectors with consistent LCA filing history
Healthcare networks, federal contractors, and universities sponsor Administrative Office Specialists far more frequently than small private offices. Focusing your search on these sectors puts you in front of employers whose HR teams already understand the LCA and I-129 filing process.
Find verified sponsors on Migrate Mate
Filter your search by employers with confirmed LCA filing history for administrative roles on Migrate Mate. This cuts out the guesswork of cold-applying to companies that have never sponsored an office specialist and focuses your effort where real sponsorship precedent exists.
Get your credentials evaluation done early
If your degree is from outside the U.S., get a credential evaluation from a NACES-member organization before you start applying. Employers filing an H-1B petition need documentation that your foreign qualification is equivalent to a U.S. bachelor's degree in a relevant field.
Ask about the LCA posting requirement upfront
Once your employer files the LCA, DOL requires them to post a public notice at the work location for ten consecutive business days. Knowing this timeline helps you plan your start date accurately and signals to the employer that you understand the compliance steps involved.
Frequently Asked Questions
Does an Administrative Office Specialist role qualify as a specialty occupation for H-1B?
It depends on how the employer defines the position. If the job description requires a bachelor's degree in business administration, office management, or a directly related field as a minimum, it can qualify. Generic roles where any degree is acceptable typically won't meet USCIS's specialty occupation standard. The job posting language and internal job requirements documentation both matter when USCIS adjudicates the petition.
Which visa types realistically cover Administrative Office Specialist roles?
H-1B is the primary path for degree-holding candidates, though the annual cap and lottery make timing unpredictable. Canadian and Mexican nationals can explore TN visa status if the role maps clearly to a USMCA-listed profession such as management consultant or accountant. Singaporean and Chilean nationals may qualify for the H-1B1 visa, which has a separate cap and no lottery. Each path requires a qualifying degree and a willing employer.
What degree does an employer typically need to list on an H-1B petition for this role?
The employer's I-129 petition must show the position normally requires at least a bachelor's degree in a specific field, not just any bachelor's degree. For administrative specialist roles, that typically means business administration, office management, public administration, or a closely related discipline. If the employer lists the requirement as a bachelor's degree in any field, USCIS may issue a Request for Evidence challenging the specialty occupation classification.
How do I find employers who actively sponsor Administrative Office Specialists?
Migrate Mate shows employers with verified LCA filing history for administrative roles, so you can see which organizations have actually sponsored this occupation rather than just claiming they're open to it. Healthcare systems, government contractors, and universities tend to appear most consistently in that data.
Does a green card path exist for sponsored Administrative Office Specialists?
Yes, through the EB-2 or EB-3 employment-based categories. EB-3 skilled worker is the more common route for this occupation and requires the employer to complete PERM labor certification with DOL, demonstrating no qualified U.S. workers are available. Priority date backlogs vary significantly by country of birth, with applicants born in India and China facing multi-year waits while most other nationalities move through far more quickly.
What is the prevailing wage requirement for sponsored Administrative Office Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.