Administrative Office Specialist Visa Sponsorship Jobs in Virginia
Administrative office specialist visa sponsorship jobs in Virginia are concentrated in the Northern Virginia corridor, where federal agencies, defense contractors such as Leidos and Booz Allen Hamilton, and technology firms maintain large administrative workforces. Arlington, Alexandria, Reston, and Tysons Corner are the most active hiring areas, with Richmond and Virginia Beach offering additional opportunities across government, healthcare, and higher education.
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Get Access To All JobsINTRODUCTION
The Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Services Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner.
ROLE AND RESPONSIBILITIES
The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED:
- Five (5) years of previous secretarial/administrative work experience in an office setting
- Previous experience in an academic health care setting
Education/training REQUIRED:
- High School Diploma or equivalent
Education/training PREFERRED:
- Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Coordinates recruitment activities and scheduling of interviews with applicants
- Performs daily activities with minimal supervision
- Ability to work in a fast pace environment; proactively resolve problems with minimal supervision
- Provide new faculty member orientation
- Manage multiple physician calendars and appointments
- Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members
- Orders supplies/equipment
- Arranges for the repair and maintenance of office equipment
Supervisory responsibilities (if applicable): N/A
Additional position requirements:
- Work schedule may change based on Department needs
Age Specific groups served: All
Physical Requirements
Physical:
- Lifting less than 20 lbs.
- Lifting 20-50 lbs.
Activities:
- Prolonged standing
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Able to handle multiple priorities
- Able to adapt to frequent change
COMPENSATION RANGE
$23.18 - $35.92
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
Days
EEO Employer/Disabled/Protected Veteran
INTRODUCTION
The Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Services Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner.
ROLE AND RESPONSIBILITIES
The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED:
- Five (5) years of previous secretarial/administrative work experience in an office setting
- Previous experience in an academic health care setting
Education/training REQUIRED:
- High School Diploma or equivalent
Education/training PREFERRED:
- Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Coordinates recruitment activities and scheduling of interviews with applicants
- Performs daily activities with minimal supervision
- Ability to work in a fast pace environment; proactively resolve problems with minimal supervision
- Provide new faculty member orientation
- Manage multiple physician calendars and appointments
- Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members
- Orders supplies/equipment
- Arranges for the repair and maintenance of office equipment
Supervisory responsibilities (if applicable): N/A
Additional position requirements:
- Work schedule may change based on Department needs
Age Specific groups served: All
Physical Requirements
Physical:
- Lifting less than 20 lbs.
- Lifting 20-50 lbs.
Activities:
- Prolonged standing
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Able to handle multiple priorities
- Able to adapt to frequent change
COMPENSATION RANGE
$23.18 - $35.92
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
Days
EEO Employer/Disabled/Protected Veteran
Administrative Office Specialist Job Roles in Virginia
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Search Administrative Office Specialist Jobs in VirginiaAdministrative Office Specialist Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for administrative office specialists in Virginia?
In Virginia, defense and government contractors including Leidos, Booz Allen Hamilton, SAIC, and Northrop Grumman have historically sponsored visa holders in administrative support roles. Large federal agencies with civilian workforce arms in Northern Virginia and healthcare systems such as Inova Health System and Virginia Commonwealth University Health also appear in sponsorship records. Sponsorship activity is most consistent at large organizations with dedicated HR and immigration teams.
Which visa types realistically fit administrative office specialist roles in Virginia?
Administrative office specialist roles are generally non-degree-specific positions, which limits the available visa pathways. H-2B visa applies to temporary or seasonal non-agricultural work where the employer can demonstrate a short-term need. F-1 students may work through OPT, which allows 12 months of post-graduation work authorization in a role related to their field of study. Employer-sponsored green cards through the EB-3 skilled worker or other worker categories are a longer-term pathway for qualifying candidates.
Which cities in Virginia have the most administrative office specialist sponsorship jobs?
Northern Virginia concentrates the highest volume of administrative office specialist sponsorship opportunities, with Arlington, Alexandria, Reston, and Tysons Corner leading due to their density of federal contractors, tech firms, and corporate headquarters. Richmond follows as the state capital with government agencies, financial institutions, and healthcare employers. Virginia Beach and Norfolk also post administrative roles tied to military installations and regional healthcare networks.
How to find administrative office specialist visa sponsorship jobs in Virginia?
Migrate Mate lists administrative office specialist roles in Virginia from employers with verified visa sponsorship history, letting you search by city and filter to positions relevant to your work authorization. Because sponsorship for administrative roles is offered by a specific subset of employers, using a platform focused on sponsorship verification saves significant time compared to general job searching. Start your search on Migrate Mate and prioritize organizations in Northern Virginia's federal contractor sector.
Are there state-specific factors that affect visa sponsorship for administrative office specialists in Virginia?
Virginia's proximity to Washington D.C. means a large share of administrative roles are tied to federal contracts, which sometimes require security clearances that restrict sponsorship eligibility. Many contractors in Northern Virginia prefer candidates who already hold work authorization. However, Virginia's universities, healthcare networks, and growing technology sector in the Route 28 corridor do sponsor international candidates for administrative roles, particularly at larger institutions with established immigration compliance programs.
What is the prevailing wage for sponsored administrative office specialist jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.