Administrative Office Specialist Visa Sponsorship Jobs in Maine
Administrative office specialist visa sponsorship jobs in Maine appear across state government agencies in Augusta, healthcare networks like MaineHealth and Northern Light Health in Bangor and Portland, and higher education institutions including the University of Maine system. Employers in Maine's public sector and healthcare industries regularly need organized, detail-oriented office professionals to support their operations.
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Monday - Friday, 8:00 AM to 4:30 PM
Job Summary
The Administrative Specialist III plays a vital role in supporting MaineHealth Pharmacy leadership and teams by ensuring smooth day-to-day operations across the pharmacy enterprise. This position serves as a central point of coordination for meetings, communications, projects, reports, and departmental activities while partnering closely with leaders and staff to keep priorities on track. Responsibilities include managing complex schedules and calendars, preparing correspondence and reports, maintaining departmental documentation, supporting committee and project work, and assisting with administrative and operational functions across multiple leaders and teams.
The ideal candidate is highly organized, proactive, and collaborative, with the ability to manage competing priorities, facilitate cross-functional communication, and contribute to the efficient operation and success of MaineHealth Pharmacy services.
BASIC QUALIFICATIONS
- Education: High School diploma or GED preferred.
- License/Certifications: N/A
- Experience: Four years of experience in an administrative support role required.
- Additional Skills/Requirements Required: Advanced Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Additional Information
MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.
We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.
The pay range for this position is $23.38 to $31.63 per hour.
Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).
In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
If you have questions about this role, please contact alyssa.lewis@mainehealth.org
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.
Description
Monday - Friday, 8:00 AM to 4:30 PM
Job Summary
The Administrative Specialist III plays a vital role in supporting MaineHealth Pharmacy leadership and teams by ensuring smooth day-to-day operations across the pharmacy enterprise. This position serves as a central point of coordination for meetings, communications, projects, reports, and departmental activities while partnering closely with leaders and staff to keep priorities on track. Responsibilities include managing complex schedules and calendars, preparing correspondence and reports, maintaining departmental documentation, supporting committee and project work, and assisting with administrative and operational functions across multiple leaders and teams.
The ideal candidate is highly organized, proactive, and collaborative, with the ability to manage competing priorities, facilitate cross-functional communication, and contribute to the efficient operation and success of MaineHealth Pharmacy services.
BASIC QUALIFICATIONS
- Education: High School diploma or GED preferred.
- License/Certifications: N/A
- Experience: Four years of experience in an administrative support role required.
- Additional Skills/Requirements Required: Advanced Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Additional Information
MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.
We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.
The pay range for this position is $23.38 to $31.63 per hour.
Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).
In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
If you have questions about this role, please contact alyssa.lewis@mainehealth.org
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.
Administrative Office Specialist Job Roles in Maine
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Search Administrative Office Specialist Jobs in MaineAdministrative Office Specialist Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for administrative office specialists in Maine?
Maine's most active sponsors for administrative office specialist roles tend to be large institutional employers. MaineHealth, Northern Light Health, Central Maine Medical Center, the University of Maine system, and state government agencies in Augusta have hired for administrative support positions with visa sponsorship. Federal offices and larger healthcare networks are generally the most consistent sponsors, as they have dedicated HR infrastructure to manage the sponsorship process.
Which visa types realistically fit administrative office specialist roles in Maine?
Administrative office specialist roles are generally non-degree-specific and do not qualify as specialty occupations, so H-1B visa, E-3 visa, and H-1B1 visa do not typically apply. F-1 students may work through OPT for 12 months if the role relates to their field of study. Employers may also sponsor an EB-3 green card for skilled or unskilled workers through the PERM labor certification process. H-2B visa may apply for temporary or seasonal administrative positions with demonstrated short-term need.
Which cities in Maine have the most administrative office specialist sponsorship jobs?
Portland is Maine's largest city and economic center, offering the broadest concentration of administrative office specialist roles across healthcare, finance, and professional services. Augusta, as the state capital, has consistent demand within government agencies and public institutions. Bangor serves as a regional hub with strong healthcare employer presence through Northern Light Health and Eastern Maine Medical Center. Lewiston and Biddeford also have smaller but steady administrative hiring activity.
How to find administrative office specialist visa sponsorship jobs in Maine?
Migrate Mate lists administrative office specialist positions in Maine from employers with verified visa sponsorship history, making it straightforward to identify which Maine employers have sponsored workers for similar roles. You can search by role and location to focus on Portland, Augusta, Bangor, and other Maine cities. Filtering for employers active in healthcare, higher education, and state government gives the most relevant results for this role category in Maine.
Are there state-specific factors that affect visa sponsorship for administrative office specialists in Maine?
Maine's relatively small labor market means fewer total sponsoring employers compared to larger states, but institutional employers such as the University of Maine system and large healthcare networks have established immigration compliance processes. Maine's healthcare sector is growing due to an aging population, which drives steady demand for administrative support staff. Candidates with experience supporting clinical or academic operations may find more sponsorship opportunities, as those employers are most familiar with the sponsorship process.
What is the prevailing wage for sponsored administrative office specialist jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.