Administrative Office Specialist Visa Sponsorship Jobs in Tennessee
Administrative office specialist visa sponsorship jobs in Tennessee span state government agencies, healthcare networks like Vanderbilt University Medical Center and HCA Healthcare, and higher education institutions across Nashville, Memphis, and Knoxville. Employers in these sectors regularly hire for administrative roles and have established HR infrastructure to support work authorization for qualified international candidates.
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Get Access To All JobsPosition Summary:
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.
About the Building:
Buttrick Hall is comprised of seven departments including African American & Diaspora Studies, American Studies, Asian Studies, Cinema & Media Arts, Theatre, Gender & Sexuality Studies, and Jewish Studies. Buttrick Hall has many full-time faculty members that teach an array of courses, and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.
Key Functions and Expected Performance:
Financial:
-
Process all procurement purchases and payments for the Buttrick Hall departments.
-
Serve as point of contact for supplier/vendor registration
-
Guide faculty and suppliers through Professional Service Agreement process
-
Place orders for departmental supplies
-
Process honoraria and travel reimbursements for guests
-
Serve as contact for catering and other contractual agreements for departments
-
Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
Other:
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
Supervisory Relationships:
This position has no supervisory responsibility. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
Experience and Skills:
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
Position Summary:
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.
About the Building:
Buttrick Hall is comprised of seven departments including African American & Diaspora Studies, American Studies, Asian Studies, Cinema & Media Arts, Theatre, Gender & Sexuality Studies, and Jewish Studies. Buttrick Hall has many full-time faculty members that teach an array of courses, and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.
Key Functions and Expected Performance:
Financial:
-
Process all procurement purchases and payments for the Buttrick Hall departments.
-
Serve as point of contact for supplier/vendor registration
-
Guide faculty and suppliers through Professional Service Agreement process
-
Place orders for departmental supplies
-
Process honoraria and travel reimbursements for guests
-
Serve as contact for catering and other contractual agreements for departments
-
Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
Other:
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
Supervisory Relationships:
This position has no supervisory responsibility. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
Experience and Skills:
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
Administrative Office Specialist Job Roles in Tennessee
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Search Administrative Office Specialist Jobs in TennesseeAdministrative Office Specialist Jobs in Tennessee: Frequently Asked Questions
Which companies sponsor visas for administrative office specialists in Tennessee?
Tennessee's largest sponsors for administrative roles tend to be healthcare systems, universities, and state government contractors. Employers such as Vanderbilt University Medical Center, HCA Healthcare, University of Tennessee Health Science Center, and major federal contractors based in Oak Ridge have historically supported work authorization for administrative office specialists. Large organizations with dedicated HR departments are most likely to have established sponsorship processes for these positions.
Which visa types realistically fit administrative office specialist roles in Tennessee?
Administrative office specialist roles in Tennessee are most commonly supported through H-1B visa sponsorship, which requires the position to meet the specialty occupation standard, meaning a directly related bachelor's degree is required for the role. Employers may also support green card sponsorship through the EB-2 or EB-3 employment-based categories. F-1 students may work under OPT while seeking permanent sponsorship. TN visa status does not cover administrative office specialist roles under the USMCA profession list.
Which cities in Tennessee have the most administrative office specialist sponsorship jobs?
Nashville leads Tennessee for administrative office specialist sponsorship opportunities, driven by its concentration of healthcare systems, corporate headquarters, and state government offices. Memphis is a secondary hub, particularly through healthcare employers and logistics firms. Knoxville and Oak Ridge offer opportunities connected to the University of Tennessee system and federal energy research institutions. Chattanooga also has a growing administrative hiring base tied to manufacturing and professional services.
How to find administrative office specialist visa sponsorship jobs in Tennessee?
Migrate Mate lists administrative office specialist positions in Tennessee specifically filtered to employers with verified visa sponsorship history, so you can focus on roles where sponsorship is a realistic option rather than an open question. Search by city within Tennessee to target Nashville, Memphis, or Knoxville employers directly. Applying to organizations with an established HR infrastructure, such as university systems and large healthcare networks, also improves your chances of finding active sponsorship support.
Are there any Tennessee-specific considerations for administrative office specialists seeking visa sponsorship?
Tennessee's healthcare sector is unusually large relative to the state's population, which creates consistent administrative hiring demand at major medical centers and hospital networks. The state also hosts a significant federal research presence in Oak Ridge, where administrative roles at national laboratories may qualify for sponsorship. Tennessee has no state income tax, which affects compensation comparisons when evaluating offers. University of Tennessee campuses across the state provide another pipeline for international administrative professionals already working within higher education.
What is the prevailing wage for sponsored administrative office specialist jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.