Administrative Office Specialist Visa Sponsorship Jobs in Maryland
Administrative office specialist visa sponsorship jobs in Maryland are concentrated in the Baltimore-Washington corridor, where federal agencies, defense contractors like Northrop Grumman and Leidos, and large health systems such as Johns Hopkins Health System and University of Maryland Medical System employ administrative professionals. Bethesda, Rockville, Silver Spring, and Annapolis offer consistent hiring activity across government, healthcare, and nonprofit sectors.
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Get Access To All JobsINTRODUCTION
The Administrative Specialist provides varied administrative support ranging from standard to complex for the Global Programs and Technical Excellence Department (GPTE), and require high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.
ROLE AND RESPONSIBILITIES
Specific Duties & Responsibilities:
- Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
- Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
- Support staff management and team meetings, and provide follow-up on action items.
- Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
- Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
- Assist with planning and conduct of events as needed.
- Perform general office management necessary for efficient operations, e.g. assisting with space issues, room reservation requests, technology needs, etc.
- Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
- Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
- Responsible for answering questions, providing guidance, and disseminating information.
- Interpret and communicate operating policies.
- Proactively identify and assist with the resolution of administrative problems.
- Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the Jhpiego.
- Other duties as assigned.
In addition to the duties & responsibilities above:
- Work on special GPTE projects and assignments.
MINIMUM QUALIFICATIONS
- Bachelor's degree.
- Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
PREFERRED QUALIFICATIONS
Technical Qualifications & Specialized Certifications:
- Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills & Expected Level of Proficiency:
- Calendar Management: Advanced
- Financial Administration: Advanced
- Interpersonal Skills: Advanced
- Meeting Coordination: Advanced
- Office Procedures: Advanced
- Oral and Written Communications: Advanced
- Organizational Skills: Advanced
- Report Writing: Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
LOCATION
Location: Jhpiego
COMPENSATION
Starting Salary Range: $63,095 - $77,773 Commensurate with Experience
Employee group: Full Time
Schedule: Mon - Fri 8:30 AM - 5:00 PM
FLSA Status: Exempt
TOTAL REWARDS
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
EDUCATION AND EXPERIENCE EQUIVALENCY
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
APPLICANTS COMPLETING STUDIES
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
BACKGROUND CHECKS
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
DIVERSITY AND INCLUSION
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
ACCOMMODATION INFORMATION
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
VACCINE REQUIREMENTS
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
INTRODUCTION
The Administrative Specialist provides varied administrative support ranging from standard to complex for the Global Programs and Technical Excellence Department (GPTE), and require high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.
ROLE AND RESPONSIBILITIES
Specific Duties & Responsibilities:
- Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
- Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
- Support staff management and team meetings, and provide follow-up on action items.
- Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
- Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
- Assist with planning and conduct of events as needed.
- Perform general office management necessary for efficient operations, e.g. assisting with space issues, room reservation requests, technology needs, etc.
- Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
- Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
- Responsible for answering questions, providing guidance, and disseminating information.
- Interpret and communicate operating policies.
- Proactively identify and assist with the resolution of administrative problems.
- Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the Jhpiego.
- Other duties as assigned.
In addition to the duties & responsibilities above:
- Work on special GPTE projects and assignments.
MINIMUM QUALIFICATIONS
- Bachelor's degree.
- Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
PREFERRED QUALIFICATIONS
Technical Qualifications & Specialized Certifications:
- Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills & Expected Level of Proficiency:
- Calendar Management: Advanced
- Financial Administration: Advanced
- Interpersonal Skills: Advanced
- Meeting Coordination: Advanced
- Office Procedures: Advanced
- Oral and Written Communications: Advanced
- Organizational Skills: Advanced
- Report Writing: Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
LOCATION
Location: Jhpiego
COMPENSATION
Starting Salary Range: $63,095 - $77,773 Commensurate with Experience
Employee group: Full Time
Schedule: Mon - Fri 8:30 AM - 5:00 PM
FLSA Status: Exempt
TOTAL REWARDS
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
EDUCATION AND EXPERIENCE EQUIVALENCY
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
APPLICANTS COMPLETING STUDIES
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
BACKGROUND CHECKS
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
DIVERSITY AND INCLUSION
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
ACCOMMODATION INFORMATION
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
VACCINE REQUIREMENTS
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Administrative Office Specialist Job Roles in Maryland
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Search Administrative Office Specialist Jobs in MarylandAdministrative Office Specialist Jobs in Maryland: Frequently Asked Questions
Which companies in Maryland sponsor visas for administrative office specialists?
Maryland's largest visa-sponsoring employers for administrative roles include federal contractors such as Leidos, Northrop Grumman, and Booz Allen Hamilton, as well as major health systems including Johns Hopkins and University of Maryland Medical System. Government agencies headquartered in Bethesda and Rockville, including NIH and FDA, also sponsor administrative staff. Sponsorship activity tends to be strongest at large organizations with established HR and immigration compliance infrastructure.
What visa types realistically apply to administrative office specialist roles in Maryland?
Administrative office specialist roles generally do not require a specialized degree in a directly related field, so H-1B visa specialty occupation status is rarely a fit. The most realistic options are H-2B visa for temporary or seasonal placements, OPT for F-1 students whose administrative coursework aligns with the role, and employment-based green cards under EB-3 for skilled or unskilled workers. J-1 visa may apply through a designated exchange visitor sponsor in specific training contexts.
How to find administrative office specialist visa sponsorship jobs in Maryland?
Migrate Mate lists Maryland employers with verified sponsorship history for administrative office specialist roles, letting you search by location and role type without sorting through unverified postings. The platform focuses specifically on visa-sponsoring employers, which is especially useful in Maryland's mix of federal contractors, health systems, and government-adjacent organizations where sponsorship practices vary significantly by employer size and sector.
Which Maryland cities have the most administrative office specialist sponsorship opportunities?
Bethesda and Rockville lead due to the concentration of federal agencies, biotech firms, and international organizations along the I-270 corridor. Baltimore is a strong second, driven by its major health systems, universities, and financial services employers. Silver Spring, Annapolis, and College Park also generate consistent openings, particularly tied to state government offices, the University of Maryland, and nonprofits with international staffing needs.
Are there state-specific factors that affect visa sponsorship for administrative office specialists in Maryland?
Maryland's proximity to Washington D.C. means many employers operate under federal contracting rules, which can complicate sponsorship timelines for administrative roles. Security clearance requirements at defense and intelligence contractors may limit sponsorship eligibility for certain positions. Conversely, Maryland's dense concentration of international organizations, embassies, and multilateral institutions creates pockets of genuine demand for administrative professionals who bring multilingual or cross-cultural professional experience.
What is the prevailing wage for sponsored administrative office specialist jobs in Maryland?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.