Administrative Office Specialist Visa Sponsorship Jobs in Florida
Administrative office specialist visa sponsorship jobs in Florida span government agencies, healthcare networks, and universities across Miami, Orlando, Tampa, and Jacksonville. Employers like Florida Blue, AdventHealth, and state agencies file for international candidates in coordinating, records management, and administrative support roles. Florida's size and economic diversity create consistent demand for organized office professionals year-round.
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Department of Psychology | Florida State University College of Arts \& Sciences
Responsibilities
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The administrative specialist is responsible for coordination and oversight of daily front office operations, including handling initial client service requests, facilitating check-in for client appointments, recruiting, hiring, training, and supervising part-time office assistants.
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The administrative specialist is responsible for day to day activities related to the Psychology Clinic and Anxiety and Behavioral Health Clinic operating funds, including assisting in developing, monitoring, and adhering to annual operating budgets. Client billing, procurement, and monthly ledger reconciliations are required. The administrative specialist also monitors, coordinates renewals for, and maintains security of clinic inventory including for equipment, facilities, and specialized clinical materials. Adherence to HIPAA and FERPA is required.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)
Preferred Qualifications
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Experience working with budgets, financial data, and Microsoft Excel, including the ability to organize, analyze, and maintain financial information is preferred.
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The ability to prepare and monitor a budget is required as is knowledge of computer applications and functions. The administrative specialist must be able to deal with crises, manage sensitive information, and adhere to ethical business practices and behavior.
Anticipated Salary Range
Anticipated starting salary for the position is in the mid-$40,000s.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Department
Department of Psychology | Florida State University College of Arts \& Sciences
Responsibilities
-
The administrative specialist is responsible for coordination and oversight of daily front office operations, including handling initial client service requests, facilitating check-in for client appointments, recruiting, hiring, training, and supervising part-time office assistants.
-
The administrative specialist is responsible for day to day activities related to the Psychology Clinic and Anxiety and Behavioral Health Clinic operating funds, including assisting in developing, monitoring, and adhering to annual operating budgets. Client billing, procurement, and monthly ledger reconciliations are required. The administrative specialist also monitors, coordinates renewals for, and maintains security of clinic inventory including for equipment, facilities, and specialized clinical materials. Adherence to HIPAA and FERPA is required.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)
Preferred Qualifications
-
Experience working with budgets, financial data, and Microsoft Excel, including the ability to organize, analyze, and maintain financial information is preferred.
-
The ability to prepare and monitor a budget is required as is knowledge of computer applications and functions. The administrative specialist must be able to deal with crises, manage sensitive information, and adhere to ethical business practices and behavior.
Anticipated Salary Range
Anticipated starting salary for the position is in the mid-$40,000s.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Administrative Office Specialist Job Roles in Florida
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Search Administrative Office Specialist Jobs in FloridaAdministrative Office Specialist Jobs in Florida: Frequently Asked Questions
Which companies in Florida sponsor visas for administrative office specialists?
Florida's largest healthcare systems, including AdventHealth, HCA Florida, and Baptist Health, sponsor international administrative staff for roles in medical records, office coordination, and patient services support. State universities such as the University of Florida and Florida International University sponsor administrative office specialists through H-1B visa petitions when roles require a qualifying bachelor's degree. Large government contractors and financial services firms in the Tampa and Miami metro areas also appear in sponsorship filings for administrative positions.
Which visa types realistically apply to administrative office specialist roles in Florida?
H-1B sponsorship is possible when the role genuinely requires a bachelor's degree in a directly related field, such as business administration or public administration, and the employer is willing to file. F-1 students may work through OPT for up to 12 months in a role related to their degree. Employer-sponsored green cards through the EB-3 skilled worker category are available for positions requiring at least two years of experience. TN visa status does not cover administrative office specialist roles under USMCA.
Which cities in Florida have the most administrative office specialist sponsorship jobs?
Miami leads in volume, driven by its concentration of multinational corporations, healthcare systems, and international organizations in Brickell and Coral Gables. Orlando follows, with large hospital networks, theme park operators, and hospitality management companies filing for administrative staff. Tampa is active in financial services and healthcare administration, while Jacksonville has growing demand through financial institutions and logistics firms. Tallahassee, as the state capital, adds state agency and university openings.
How to find administrative office specialist visa sponsorship jobs in Florida?
Migrate Mate lists Florida employers with verified sponsorship history for administrative office specialist roles, so you can focus on organizations that have actually filed for international candidates rather than applying broadly. You can search by city across Miami, Orlando, Tampa, and Jacksonville to target the markets with the most activity. Filtering for administrative and support roles lets you surface positions where sponsorship has been used before, which is a practical starting point for your search.
Are there state-specific considerations for administrative office specialists seeking sponsorship in Florida?
Florida's large healthcare sector is the most active sponsor of administrative professionals, particularly at hospital systems and insurance companies such as Florida Blue, which is headquartered in Jacksonville. The state's public university system, including the University of Florida, Florida State University, and UCF, regularly sponsors administrative office specialists and is considered a cap-exempt employer for H-1B purposes, meaning petitions are not subject to the annual lottery. Florida's international trade ties in Miami also create administrative openings at import-export firms and regional headquarters of Latin American companies.
What is the prevailing wage for sponsored administrative office specialist jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.