Office Secretary Jobs in USA with Visa Sponsorship
Office secretary roles can qualify for H-1B visa sponsorship when they require specialized knowledge and a bachelor's degree in a specific field like business administration or office management. Most entry-level administrative positions don't meet the specialty occupation requirement, but senior executive assistant roles with complex responsibilities often do. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsQualifications:
- Associate degree in Office management, comparable training, and/or management experience preferred
- Must be well organized and able to work under pressure
- Must be able to work independently with no supervision and able to manage multiple priorities
- Must possess strong problem-solving skills
- Must be an excellent communicator, both oral and written
- Technology Skills Required: Google Workspace, Student Information System (PowerSchool), and State Reporting
- Upon offer, applicant must complete and clear a drug screen and expanded criminal history background check for school personnel as required by IN state law
Duties:
- Coordinate, plan, and organize activities and communications for the high school assistant principals
- Process assistant principals’ mail
- Coordinate the collection and communication of the United Way Campaign
- Coordinate the collection of Testing Security and Integrity Training documents
- Manage and update syllabus folders in Google Shared Drive
- Create and distribute Dual Credit identification for student IDs
- Coordinate and maintain substitute folders
- Manage daily substitute assignments and maintain staff absence tracker
- Create and share daily announcements
- Collect and submit timesheets for classified staff
- Collect and submit absence forms for all staff
- Process professional leave forms
- Collect, verify, and process Appendix F Prep Time and Subbing documents for certified staff
- Schedule 504s and enter information in PowerSchool
- Schedule yearly observations (pre-eval, formals, post-evaluation) and maintain the LHS Teacher Evaluation spreadsheet
- Coordinate bus evacuation drills
- Complete State Reporting Discipline Report (ISS/OSS) as assigned
- Answer main office phone calls and direct phone calls to appropriate staff members/departments
- Assist with creating and sharing daily announcements with staff
- Make general pages and announcements as needed
- Coordinate and provide student passes for the main office
- Greet all visitors and students to Logansport High School’s main office in a professional, welcoming manner
- Check-in/out visitors and students as needed
- Provide building directions and guidance to visitors
- Assist with daily operations and needs in the main office
- Prepare transcripts as needed
- Complete education verifications as needed
- Other duties as assigned
Qualifications:
- Associate degree in Office management, comparable training, and/or management experience preferred
- Must be well organized and able to work under pressure
- Must be able to work independently with no supervision and able to manage multiple priorities
- Must possess strong problem-solving skills
- Must be an excellent communicator, both oral and written
- Technology Skills Required: Google Workspace, Student Information System (PowerSchool), and State Reporting
- Upon offer, applicant must complete and clear a drug screen and expanded criminal history background check for school personnel as required by IN state law
Duties:
- Coordinate, plan, and organize activities and communications for the high school assistant principals
- Process assistant principals’ mail
- Coordinate the collection and communication of the United Way Campaign
- Coordinate the collection of Testing Security and Integrity Training documents
- Manage and update syllabus folders in Google Shared Drive
- Create and distribute Dual Credit identification for student IDs
- Coordinate and maintain substitute folders
- Manage daily substitute assignments and maintain staff absence tracker
- Create and share daily announcements
- Collect and submit timesheets for classified staff
- Collect and submit absence forms for all staff
- Process professional leave forms
- Collect, verify, and process Appendix F Prep Time and Subbing documents for certified staff
- Schedule 504s and enter information in PowerSchool
- Schedule yearly observations (pre-eval, formals, post-evaluation) and maintain the LHS Teacher Evaluation spreadsheet
- Coordinate bus evacuation drills
- Complete State Reporting Discipline Report (ISS/OSS) as assigned
- Answer main office phone calls and direct phone calls to appropriate staff members/departments
- Assist with creating and sharing daily announcements with staff
- Make general pages and announcements as needed
- Coordinate and provide student passes for the main office
- Greet all visitors and students to Logansport High School’s main office in a professional, welcoming manner
- Check-in/out visitors and students as needed
- Provide building directions and guidance to visitors
- Assist with daily operations and needs in the main office
- Prepare transcripts as needed
- Complete education verifications as needed
- Other duties as assigned
See all 421+ Office Secretary Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Secretary roles.
Get Access To All JobsTips for Finding Office Secretary Jobs
Target executive assistant positions over general secretary roles
Executive assistants to C-suite executives are more likely to meet H-1B specialty occupation requirements due to their strategic responsibilities and decision-making authority.
Emphasize project management and analytical responsibilities
Highlight duties that require specialized knowledge: budget analysis, strategic planning support, complex scheduling coordination, and cross-departmental project management in your job description.
Consider multinational companies with international operations
Companies with global offices often need bilingual executive assistants who can coordinate across time zones and manage international business relationships effectively.
Focus on industries that value specialized administrative expertise
Legal firms, healthcare organizations, and financial services companies often require administrative professionals with industry-specific knowledge and regulatory compliance understanding.
Pursue additional certifications in office management or business
Professional certifications from organizations like IAAP demonstrate specialized knowledge and can strengthen your case for meeting specialty occupation requirements under H-1B.
Document complex software and systems expertise
Advanced proficiency in enterprise software, database management, or specialized industry platforms can help differentiate your role from basic clerical work.
Frequently Asked Questions
Do office secretary positions qualify for H-1B sponsorship?
Most basic office secretary positions don't qualify for H-1B visa sponsorship because they don't meet the specialty occupation requirement. However, senior executive assistant roles with strategic responsibilities, complex project management duties, and specialized knowledge requirements can qualify when they require a bachelor's degree in a specific field.
How to find Office Secretary jobs with visa sponsorship?
To find Office Secretary jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on corporate offices, government agencies, healthcare facilities, and educational institutions that commonly sponsor H-1B, O-1 visa, or TN visas for administrative professionals. Filter searches specifically for positions mentioning visa sponsorship or international candidate eligibility.
What degree do I need for H-1B sponsorship as an office secretary?
You typically need a bachelor's degree in business administration, office management, communications, or a related field. The degree must be directly related to the specific duties of your role. Some positions may accept equivalent work experience using the three-for-one rule where three years of experience substitutes for one year of education.
Which companies are most likely to sponsor office secretaries for H-1B visas?
Large corporations, multinational companies, law firms, healthcare organizations, and financial services companies are most likely to sponsor executive assistant positions. These employers often need administrative professionals with specialized industry knowledge, international coordination skills, or complex project management capabilities that justify H-1B sponsorship.
What's the typical H-1B approval rate for administrative positions?
Administrative positions have lower H-1B approval rates than technical roles, with approval rates varying significantly based on job complexity and employer size. Executive assistant positions at large companies with clearly defined specialized duties have better approval odds than general clerical roles, but overall administrative approvals remain challenging.
Can I get an H-1B as a secretary without a business degree?
Yes, but it's more challenging. You can use the three-for-one rule where three years of relevant work experience substitutes for one year of education. Alternatively, degrees in communications, English, international studies, or other fields may qualify if the job duties directly relate to that educational background and require specialized knowledge.
What is the prevailing wage requirement for sponsored Office Secretary jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.