Office Secretary Jobs in USA with Visa Sponsorship
Office secretary roles can qualify for H-1B visa sponsorship when they require specialized knowledge and a bachelor's degree in a specific field like business administration or office management. Most entry-level administrative positions don't meet the specialty occupation requirement, but senior executive assistant roles with complex responsibilities often do. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsAre you organized, detail-oriented, and passionate about delivering exceptional patient service? We’re looking for a dedicated Office Secretary to support our fast-paced medical offices with outstanding clerical and administrative expertise.
What You’ll Do:
- Greet and assist patients and clients both in person and over the phone
- Schedule appointments and verify insurance information accurately
- Maintain patient demographics and update records in the system
- Address patient questions or refer them to appropriate personnel when needed
- Keep patients informed about scheduling delays or changes
- Maintain confidentiality and compliance with all healthcare regulations
- Keep the medical office neat and well-organized, and assist with tasks like scanning, sorting mail, and preparing forms
Qualifications
Education: High school diploma or equivalent required
Experience: Previous experience in a medical office setting and computer use preferred
Skills:
- Strong communication and customer service skills
- Ability to prioritize and multitask in a busy environment
- Proficiency in maintaining confidential patient information
- Basic office equipment and computer literacy
You’ll Thrive Here If You:
- Enjoy helping patients and keeping busy throughout the day
- Are comfortable working with electronic health records and scheduling systems
- Take pride in creating an organized, welcoming office environment
- Can adapt quickly to changing priorities and urgent requests
Caring for our Team
We are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes:
-
Health, Dental, and Vision Insurance
Coverage begins on the first of the month following your hire date.
-
Life Insurance & Disability Coverage
Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind.
-
Paid Time Off (PTO)
A generous PTO program designed to help you recharge and maintain a healthy work-life balance.
-
401(k) Retirement Plan
Benefit from a robust company match to support your long-term financial goals.
-
Education Assistance & Tuition Reimbursement
Support for your continued learning and career growth.
-
Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
Options to save pre-tax dollars for eligible healthcare and dependent care expenses.
-
Shift Differential Pay
Team members working evening, night, or weekend shifts may be eligible for additional pay.
Happy to Help
At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Are you organized, detail-oriented, and passionate about delivering exceptional patient service? We’re looking for a dedicated Office Secretary to support our fast-paced medical offices with outstanding clerical and administrative expertise.
What You’ll Do:
- Greet and assist patients and clients both in person and over the phone
- Schedule appointments and verify insurance information accurately
- Maintain patient demographics and update records in the system
- Address patient questions or refer them to appropriate personnel when needed
- Keep patients informed about scheduling delays or changes
- Maintain confidentiality and compliance with all healthcare regulations
- Keep the medical office neat and well-organized, and assist with tasks like scanning, sorting mail, and preparing forms
Qualifications
Education: High school diploma or equivalent required
Experience: Previous experience in a medical office setting and computer use preferred
Skills:
- Strong communication and customer service skills
- Ability to prioritize and multitask in a busy environment
- Proficiency in maintaining confidential patient information
- Basic office equipment and computer literacy
You’ll Thrive Here If You:
- Enjoy helping patients and keeping busy throughout the day
- Are comfortable working with electronic health records and scheduling systems
- Take pride in creating an organized, welcoming office environment
- Can adapt quickly to changing priorities and urgent requests
Caring for our Team
We are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes:
-
Health, Dental, and Vision Insurance
Coverage begins on the first of the month following your hire date.
-
Life Insurance & Disability Coverage
Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind.
-
Paid Time Off (PTO)
A generous PTO program designed to help you recharge and maintain a healthy work-life balance.
-
401(k) Retirement Plan
Benefit from a robust company match to support your long-term financial goals.
-
Education Assistance & Tuition Reimbursement
Support for your continued learning and career growth.
-
Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
Options to save pre-tax dollars for eligible healthcare and dependent care expenses.
-
Shift Differential Pay
Team members working evening, night, or weekend shifts may be eligible for additional pay.
Happy to Help
At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
See all 181+ Office Secretary Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Secretary roles.
Get Access To All JobsTips for Finding Office Secretary Jobs
Target executive assistant positions over general secretary roles
Executive assistants to C-suite executives are more likely to meet H-1B specialty occupation requirements due to their strategic responsibilities and decision-making authority.
Emphasize project management and analytical responsibilities
Highlight duties that require specialized knowledge: budget analysis, strategic planning support, complex scheduling coordination, and cross-departmental project management in your job description.
Consider multinational companies with international operations
Companies with global offices often need bilingual executive assistants who can coordinate across time zones and manage international business relationships effectively.
Focus on industries that value specialized administrative expertise
Legal firms, healthcare organizations, and financial services companies often require administrative professionals with industry-specific knowledge and regulatory compliance understanding.
Pursue additional certifications in office management or business
Professional certifications from organizations like IAAP demonstrate specialized knowledge and can strengthen your case for meeting specialty occupation requirements under H-1B.
Document complex software and systems expertise
Advanced proficiency in enterprise software, database management, or specialized industry platforms can help differentiate your role from basic clerical work.
Frequently Asked Questions
Do office secretary positions qualify for H-1B sponsorship?
Most basic office secretary positions don't qualify for H-1B visa sponsorship because they don't meet the specialty occupation requirement. However, senior executive assistant roles with strategic responsibilities, complex project management duties, and specialized knowledge requirements can qualify when they require a bachelor's degree in a specific field.
How to find Office Secretary jobs with visa sponsorship?
To find Office Secretary jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on corporate offices, government agencies, healthcare facilities, and educational institutions that commonly sponsor H-1B, O-1 visa, or TN visas for administrative professionals. Filter searches specifically for positions mentioning visa sponsorship or international candidate eligibility.
What degree do I need for H-1B sponsorship as an office secretary?
You typically need a bachelor's degree in business administration, office management, communications, or a related field. The degree must be directly related to the specific duties of your role. Some positions may accept equivalent work experience using the three-for-one rule where three years of experience substitutes for one year of education.
Which companies are most likely to sponsor office secretaries for H-1B visas?
Large corporations, multinational companies, law firms, healthcare organizations, and financial services companies are most likely to sponsor executive assistant positions. These employers often need administrative professionals with specialized industry knowledge, international coordination skills, or complex project management capabilities that justify H-1B sponsorship.
What's the typical H-1B approval rate for administrative positions?
Administrative positions have lower H-1B approval rates than technical roles, with approval rates varying significantly based on job complexity and employer size. Executive assistant positions at large companies with clearly defined specialized duties have better approval odds than general clerical roles, but overall administrative approvals remain challenging.
Can I get an H-1B as a secretary without a business degree?
Yes, but it's more challenging. You can use the three-for-one rule where three years of relevant work experience substitutes for one year of education. Alternatively, degrees in communications, English, international studies, or other fields may qualify if the job duties directly relate to that educational background and require specialized knowledge.
What is the prevailing wage requirement for sponsored Office Secretary jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.