Office Secretary Jobs in USA with Visa Sponsorship

Job Description

Corporate Paralegal

We are seeking an experienced and motivated Paralegal III to join the Corporate Legal team in the Office of General Counsel. The team is responsible for legal and regulatory matters pertaining to our status as a public company, as well as all aspects of corporate governance. The position reports to the Corporate Secretary and also works closely with other team members and internal departments.

Responsibilities:

• Securities and Exchange Commission Matters:
• Files and assists in preparing quarterly, annual, and other reports with the SEC (Forms 10 K, 10 Q, 8-K, 11 K, and SD - Conflict Minerals Disclosure).
• Leads preparation of certain other SEC documents, including Section 16 filings for our company's officers and directors (Form 3, 4 and 5) and 13-Fs.
• Collaborates and maintains effective working relationships with varied internal stakeholders, including attorneys throughout the Office of General Counsel and colleagues in finance, accounting, as well as treasury, and external vendors.
• Prepares and manages SEC and other regulatory filing checklists, gathers exhibits, and coordinates with cross-functional teams (finance, investor relations, external counsel) to obtain required information.

• Prepares legal onboarding documentation for new officers and directors; identifies and addresses necessary updates to templates.

• Other Securities Matters:

• Assists with completion of NYSE listing requirements, including periodic attestations.

• Stays current on legal and regulatory developments.

• Director Compensation:

• Manages Director compensation, including ensuring all Directors are paid accurately and in a timely fashion, orienting new Directors regarding director compensation program and addressing ongoing questions from directors regarding administration of the program.

• Other Governance Matters:

• Assists with corporate organization maintenance for subsidiaries, including preparing resolutions and unanimous written consents.
• Prepares memos for officers and directors related to securities filings.

The successful candidate will be expected to:

• Maintain confidentiality and handle sensitive corporate information with discretion.
• Review, draft and/or develop legal documents and communications independently.
• Independently handle legal and/or factual research, as appropriate.
• Respond to questions and inquiries with sound advice on complex issues under the direction of an attorney, as appropriate.
• Lead and/or guide delivery of a broad range of initiatives to streamline processes and tools that improve overall productivity of legal support.
• Cultivate, maintain, and influence relationships with stakeholders.
• Manage fast-paced or demanding deadlines.

Qualifications

Education:

• High School degree required
• Bachelor's degree or Paralegal certificate preferred

Work Experience:

• Minimum of 5 years of relevant experience
• Experience in corporate governance or securities at a major public company or law firm.

Preferred Skills:

• Substantive expertise on public company governance, Section 16 reporting obligations, and other SEC rules and obligations affecting the disclosure obligations of public companies.
• Ability to operate with high degree of independence and discretion, including with respect to highly sensitive and critical business matters.
• Excellent organization and communication skills (written and verbal).
• Self-motivated, detail-oriented, resourceful, adaptable, decisive, capable of working independently and autonomously, as well as in a team, and possessing mature, independent judgment.
• High level of leadership presence, business acumen and influence.
• Advanced proficiency with MS Office Suite and be able and willing to learn new technology and software applications (such as Section 16 Manager and Workiva).

Required Skills: Adaptability, Adaptability, Board Governance, Business (Corporate) Law, Cite Checking, Collaborative Development, Confidentiality, Conflict Minerals, Contract Administration, Corporate Governance, Data Management, Detail-Oriented, Financial Advising, Legal Acumen, Legal Document Review, Legal Documents Preparation, Legal Research, Legal Technology, Litigation Preparation, Meeting Deadlines, Notary Services, Patent Databases, Patent Prosecution, Process Streamlining, Regulatory Submissions {+ 2 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

The salary range for this role is $96,200.00 - $151,400.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Relocation: No relocation

VISA Sponsorship: No

Travel Requirements: 10%

Flexible Work Arrangements: Hybrid

Shift: 1st - Day

Valid Driving License: No

Hazardous Material(s): NA

Job Posting End Date: 05/2/2026

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.