Office Secretary Jobs in USA with Visa Sponsorship
Office secretary roles can qualify for H-1B visa sponsorship when they require specialized knowledge and a bachelor's degree in a specific field like business administration or office management. Most entry-level administrative positions don't meet the specialty occupation requirement, but senior executive assistant roles with complex responsibilities often do. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsPosition Summary:
Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.
Qualifications:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree or Juris Doctorate (J.D.)
Required Experience:
7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.
Preferred Experience:
7+ years relevant experience in an academic or corporate environment.
Required Skills, Knowledge and Abilities:
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.
Additional Information:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
Position Summary:
Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.
Qualifications:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree or Juris Doctorate (J.D.)
Required Experience:
7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.
Preferred Experience:
7+ years relevant experience in an academic or corporate environment.
Required Skills, Knowledge and Abilities:
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.
Additional Information:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
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Get Access To All JobsTips for Finding Office Secretary Jobs
Target executive assistant positions over general secretary roles
Executive assistants to C-suite executives are more likely to meet H-1B specialty occupation requirements due to their strategic responsibilities and decision-making authority.
Emphasize project management and analytical responsibilities
Highlight duties that require specialized knowledge: budget analysis, strategic planning support, complex scheduling coordination, and cross-departmental project management in your job description.
Consider multinational companies with international operations
Companies with global offices often need bilingual executive assistants who can coordinate across time zones and manage international business relationships effectively.
Focus on industries that value specialized administrative expertise
Legal firms, healthcare organizations, and financial services companies often require administrative professionals with industry-specific knowledge and regulatory compliance understanding.
Pursue additional certifications in office management or business
Professional certifications from organizations like IAAP demonstrate specialized knowledge and can strengthen your case for meeting specialty occupation requirements under H-1B.
Document complex software and systems expertise
Advanced proficiency in enterprise software, database management, or specialized industry platforms can help differentiate your role from basic clerical work.
Frequently Asked Questions
Do office secretary positions qualify for H-1B sponsorship?
Most basic office secretary positions don't qualify for H-1B visa sponsorship because they don't meet the specialty occupation requirement. However, senior executive assistant roles with strategic responsibilities, complex project management duties, and specialized knowledge requirements can qualify when they require a bachelor's degree in a specific field.
How to find Office Secretary jobs with visa sponsorship?
To find Office Secretary jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on corporate offices, government agencies, healthcare facilities, and educational institutions that commonly sponsor H-1B, O-1 visa, or TN visas for administrative professionals. Filter searches specifically for positions mentioning visa sponsorship or international candidate eligibility.
What degree do I need for H-1B sponsorship as an office secretary?
You typically need a bachelor's degree in business administration, office management, communications, or a related field. The degree must be directly related to the specific duties of your role. Some positions may accept equivalent work experience using the three-for-one rule where three years of experience substitutes for one year of education.
Which companies are most likely to sponsor office secretaries for H-1B visas?
Large corporations, multinational companies, law firms, healthcare organizations, and financial services companies are most likely to sponsor executive assistant positions. These employers often need administrative professionals with specialized industry knowledge, international coordination skills, or complex project management capabilities that justify H-1B sponsorship.
What's the typical H-1B approval rate for administrative positions?
Administrative positions have lower H-1B approval rates than technical roles, with approval rates varying significantly based on job complexity and employer size. Executive assistant positions at large companies with clearly defined specialized duties have better approval odds than general clerical roles, but overall administrative approvals remain challenging.
Can I get an H-1B as a secretary without a business degree?
Yes, but it's more challenging. You can use the three-for-one rule where three years of relevant work experience substitutes for one year of education. Alternatively, degrees in communications, English, international studies, or other fields may qualify if the job duties directly relate to that educational background and require specialized knowledge.
What is the prevailing wage requirement for sponsored Office Secretary jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.