Registrar Jobs in USA with Visa Sponsorship
Registrar positions qualify for H-1B visa, O-1 visa, and TN visa sponsorship when they require specialized knowledge in academic records management, compliance systems, or data analysis. Universities and colleges regularly sponsor international registrars for roles involving student information systems, FERPA compliance, and academic credential evaluation. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsPosition Title:
Registrar
Department:
Office of the Registrar
Division:
Academic Affairs
Reports To:
Provost and Vice President for Academic Affairs
FLSA Status:
Exempt
Employment Status:
Full-time, Administrative
Date:
June 2026 (Revised)
Position Summary
Lane College seeks a principled and forward-thinking Registrar to lead the Office of the Registrar within the Division of Academic Affairs. Reporting to the Provost and Vice President for Academic Affairs, the Registrar serves as the institution’s chief steward of the academic record and is accountable for the integrity, accuracy, security, and confidentiality of all student records from matriculation through degree conferral.
The Registrar provides strategic and operational leadership for registration, course and classroom scheduling, the academic calendar and catalog, grading and academic standing, transfer articulation, Credit for Prior Learning, degree audit and graduation clearance, and transcript and enrollment services. The position ensures full compliance with the Family Educational Rights and Privacy Act (FERPA), federal Title IV enrollment-reporting obligations, NCAA Division II certification requirements, and U.S. Department of Veterans Affairs education-benefit certification, as well as Lane College policy and applicable accreditation standards.
Consistent with Lane College’s mission as a historically Black college committed to the holistic development of its students, the Registrar advances a service philosophy that is accurate, responsive, and student-centered. The Registrar partners closely with Academic Affairs, Admissions and Enrollment Management, Financial Aid, Business and Finance, Student Affairs, Athletics, Information Technology, and Institutional Research to deliver a seamless academic experience that supports student success, persistence, and timely completion across the College’s baccalaureate, associate, and certificate programs.
Essential Functions and Responsibilities
Strategic and Academic Leadership
- Align the services and priorities of the Office of the Registrar with the College’s mission, strategic pillars, and academic objectives.
- Provide vision, strategy, and continuous-improvement leadership for registration and academic-records services.
- Advise the Provost and academic leadership on enrollment, registration, and records matters, including the operational and student-impact implications of policy decisions.
- Serve as a trusted institutional authority on academic regulations and the full lifecycle of the student record.
Academic Records, Compliance, and Data Governance
- Serve as the official custodian of the academic record, maintaining its integrity, accuracy, security, and confidentiality.
- Serve as the College’s primary authority on FERPA; develop, interpret, and enforce policies governing the access, release, and protection of student education records, and provide related training to faculty and staff.
- Direct enrollment certification and provide data for reporting to external agencies, including the National Student Clearinghouse and federal reporting to the U.S. Department of Education (IPEDS, in coordination with Institutional Research).
- Certify enrollment status in support of federal financial aid (Title IV), coordinating with Financial Aid on enrollment verification, satisfactory academic progress, and related compliance.
- Administer NCAA Division II initial- and continuing-eligibility certification in partnership with Athletics and the Faculty Athletics Representative.
- Serve as, or supervise, the institution’s School Certifying Official for U.S. Department of Veterans Affairs education benefits and military-connected student certification.
- Establish and maintain records-retention, records-disposition, and disaster-recovery/business-continuity protocols for the academic record, consistent with legal and accreditation requirements.
- Serve as a primary point of contact for internal and external auditors on matters of academic records and enrollment reporting.
Registration, Scheduling, and Academic Operations
- Direct registration and oversee the development and publication of the academic calendar and the term schedule of classes.
- Oversee classroom and instructional-space allocation and optimize course scheduling in collaboration with academic divisions.
- Produce and maintain the academic catalog as the official record of curricular and degree requirements, in coordination with academic divisions and faculty governance.
- Administer grade processing, grade changes, and academic-standing actions — including honors/Dean’s List recognition and academic probation, suspension, and dismissal — in accordance with College policy.
- Manage registration and transcript holds and coordinate their resolution with responsible offices.
Degree Progress, Articulation, and Completion
- Oversee transfer-credit evaluation and articulation, including the maintenance of articulation agreements and reverse-transfer practices, in coordination with academic divisions.
- Administer the evaluation and posting of Credit for Prior Learning consistent with College policy and accepted professional standards.
- Direct degree-audit configuration and maintenance, graduation applications, degree clearance, and certification of degree completion.
- Coordinate diploma production and partner with the Office of the Provost on commencement, including the accurate identification and recognition of degree and honors candidates.
Technology and Systems
- Lead strategy, implementation, optimization, maintenance, and training for the systems supporting registrar functions — including the student information system and the degree-audit, scheduling, and curriculum-management platforms (e.g., Thesis Elements/CAMS, Coursedog, and Curriculum Inventory Management) — in collaboration with Information Technology and faculty governance.
- Represent the Office of the Registrar on the implementation team for the planned transition to a new Student Information System (SIS), leading the student/records module.
- Apply data and reporting tools to analyze enrollment trends, course demand, and completion outcomes, and to prepare accurate statistical reporting for internal decision-making and external reporting.
- Evaluate and, where appropriate, adopt automation and emerging technologies, including AI-enabled tools, to improve service quality and operational efficiency — exercising sound judgment regarding privacy, ethics, data security, and regulatory requirements.
Policy, Collaboration, and Institutional Service
- Collaborate with faculty, Division and Department Chairs, Program Coordinators, and the Provost in the development, review, and consistent application of academic policy; recommend amendments and adjudicate policy exceptions within delegated authority.
- Support institutional accreditation and substantive-change processes (e.g., SACSCOC) by providing accurate records, data, and documentation.
- Serve on academic and administrative committees and working groups in alignment with institutional priorities.
- Partner with Admissions and Enrollment Management, Financial Aid, Student Affairs, Business and Finance, Athletics, Information Technology, and Institutional Research to streamline student transactional processes that support matriculation, retention, and graduation.
Supervision and Administration
- Recruit, supervise, develop, and evaluate the professional and support staff of the Office of the Registrar, fostering a culture of accuracy, accountability, and service.
- Develop and manage the budget for the Office of the Registrar and oversee related procurement and resource planning.
- Establish, document, and assess office policies, procedures, and service standards, pursuing continuous improvement in quality and efficiency.
Other Duties
- Remain current on federal and state laws, regulations, accreditation standards, and emerging best practices in academic records, registration, and student data.
- Perform other related duties as assigned by the Provost and Vice President for Academic Affairs.
Minimum Qualifications
- Bachelor’s degree from a regionally accredited institution.
- Five (5) years of progressively responsible experience in higher education registrar operations, academic-records administration, or a closely related area.
- Two (2) years of supervisory experience.
- Working knowledge of academic policies and regulations and of the academic-records lifecycle.
- Strong knowledge of registrar operations, FERPA, and higher education compliance frameworks.
- Demonstrated success supervising and developing professional staff and leading cross-functional administrative operations.
- Demonstrated experience with student information systems and academic software.
- Demonstrated experience designing efficient workflows, redesigning business processes, and implementing automation to improve service quality, compliance, and operational performance.
Preferred Qualifications
- Master’s degree from a regionally accredited institution.
- Experience with relevant enterprise platforms (e.g., Coursedog, Thesis Elements/CAMS, Banner/Ellucian, and degree-audit, scheduling, and curriculum-management systems), including system implementations, integrations, and migrations.
- Experience managing multiple academic calendars and terms.
- Experience evaluating or leveraging AI and other technology-enabled solutions in student services, operations, or administrative processing, with sound judgment regarding privacy, ethics, and regulatory requirements.
- Demonstrated ability to analyze and interpret data and to prepare clear, usable reports for diverse College constituencies.
- Experience collaborating on academic policy development and implementation.
- Demonstrated ability to coordinate the diverse activities of separate operating units and individuals toward common goals.
- Strong interpersonal and communication skills, with a strong service orientation and the ability to build trust across the campus community.
- Demonstrated commitment to, and experience advancing, the mission of a Historically Black College or University and serving a diverse student body through culturally responsive practice.
Position Title:
Registrar
Department:
Office of the Registrar
Division:
Academic Affairs
Reports To:
Provost and Vice President for Academic Affairs
FLSA Status:
Exempt
Employment Status:
Full-time, Administrative
Date:
June 2026 (Revised)
Position Summary
Lane College seeks a principled and forward-thinking Registrar to lead the Office of the Registrar within the Division of Academic Affairs. Reporting to the Provost and Vice President for Academic Affairs, the Registrar serves as the institution’s chief steward of the academic record and is accountable for the integrity, accuracy, security, and confidentiality of all student records from matriculation through degree conferral.
The Registrar provides strategic and operational leadership for registration, course and classroom scheduling, the academic calendar and catalog, grading and academic standing, transfer articulation, Credit for Prior Learning, degree audit and graduation clearance, and transcript and enrollment services. The position ensures full compliance with the Family Educational Rights and Privacy Act (FERPA), federal Title IV enrollment-reporting obligations, NCAA Division II certification requirements, and U.S. Department of Veterans Affairs education-benefit certification, as well as Lane College policy and applicable accreditation standards.
Consistent with Lane College’s mission as a historically Black college committed to the holistic development of its students, the Registrar advances a service philosophy that is accurate, responsive, and student-centered. The Registrar partners closely with Academic Affairs, Admissions and Enrollment Management, Financial Aid, Business and Finance, Student Affairs, Athletics, Information Technology, and Institutional Research to deliver a seamless academic experience that supports student success, persistence, and timely completion across the College’s baccalaureate, associate, and certificate programs.
Essential Functions and Responsibilities
Strategic and Academic Leadership
- Align the services and priorities of the Office of the Registrar with the College’s mission, strategic pillars, and academic objectives.
- Provide vision, strategy, and continuous-improvement leadership for registration and academic-records services.
- Advise the Provost and academic leadership on enrollment, registration, and records matters, including the operational and student-impact implications of policy decisions.
- Serve as a trusted institutional authority on academic regulations and the full lifecycle of the student record.
Academic Records, Compliance, and Data Governance
- Serve as the official custodian of the academic record, maintaining its integrity, accuracy, security, and confidentiality.
- Serve as the College’s primary authority on FERPA; develop, interpret, and enforce policies governing the access, release, and protection of student education records, and provide related training to faculty and staff.
- Direct enrollment certification and provide data for reporting to external agencies, including the National Student Clearinghouse and federal reporting to the U.S. Department of Education (IPEDS, in coordination with Institutional Research).
- Certify enrollment status in support of federal financial aid (Title IV), coordinating with Financial Aid on enrollment verification, satisfactory academic progress, and related compliance.
- Administer NCAA Division II initial- and continuing-eligibility certification in partnership with Athletics and the Faculty Athletics Representative.
- Serve as, or supervise, the institution’s School Certifying Official for U.S. Department of Veterans Affairs education benefits and military-connected student certification.
- Establish and maintain records-retention, records-disposition, and disaster-recovery/business-continuity protocols for the academic record, consistent with legal and accreditation requirements.
- Serve as a primary point of contact for internal and external auditors on matters of academic records and enrollment reporting.
Registration, Scheduling, and Academic Operations
- Direct registration and oversee the development and publication of the academic calendar and the term schedule of classes.
- Oversee classroom and instructional-space allocation and optimize course scheduling in collaboration with academic divisions.
- Produce and maintain the academic catalog as the official record of curricular and degree requirements, in coordination with academic divisions and faculty governance.
- Administer grade processing, grade changes, and academic-standing actions — including honors/Dean’s List recognition and academic probation, suspension, and dismissal — in accordance with College policy.
- Manage registration and transcript holds and coordinate their resolution with responsible offices.
Degree Progress, Articulation, and Completion
- Oversee transfer-credit evaluation and articulation, including the maintenance of articulation agreements and reverse-transfer practices, in coordination with academic divisions.
- Administer the evaluation and posting of Credit for Prior Learning consistent with College policy and accepted professional standards.
- Direct degree-audit configuration and maintenance, graduation applications, degree clearance, and certification of degree completion.
- Coordinate diploma production and partner with the Office of the Provost on commencement, including the accurate identification and recognition of degree and honors candidates.
Technology and Systems
- Lead strategy, implementation, optimization, maintenance, and training for the systems supporting registrar functions — including the student information system and the degree-audit, scheduling, and curriculum-management platforms (e.g., Thesis Elements/CAMS, Coursedog, and Curriculum Inventory Management) — in collaboration with Information Technology and faculty governance.
- Represent the Office of the Registrar on the implementation team for the planned transition to a new Student Information System (SIS), leading the student/records module.
- Apply data and reporting tools to analyze enrollment trends, course demand, and completion outcomes, and to prepare accurate statistical reporting for internal decision-making and external reporting.
- Evaluate and, where appropriate, adopt automation and emerging technologies, including AI-enabled tools, to improve service quality and operational efficiency — exercising sound judgment regarding privacy, ethics, data security, and regulatory requirements.
Policy, Collaboration, and Institutional Service
- Collaborate with faculty, Division and Department Chairs, Program Coordinators, and the Provost in the development, review, and consistent application of academic policy; recommend amendments and adjudicate policy exceptions within delegated authority.
- Support institutional accreditation and substantive-change processes (e.g., SACSCOC) by providing accurate records, data, and documentation.
- Serve on academic and administrative committees and working groups in alignment with institutional priorities.
- Partner with Admissions and Enrollment Management, Financial Aid, Student Affairs, Business and Finance, Athletics, Information Technology, and Institutional Research to streamline student transactional processes that support matriculation, retention, and graduation.
Supervision and Administration
- Recruit, supervise, develop, and evaluate the professional and support staff of the Office of the Registrar, fostering a culture of accuracy, accountability, and service.
- Develop and manage the budget for the Office of the Registrar and oversee related procurement and resource planning.
- Establish, document, and assess office policies, procedures, and service standards, pursuing continuous improvement in quality and efficiency.
Other Duties
- Remain current on federal and state laws, regulations, accreditation standards, and emerging best practices in academic records, registration, and student data.
- Perform other related duties as assigned by the Provost and Vice President for Academic Affairs.
Minimum Qualifications
- Bachelor’s degree from a regionally accredited institution.
- Five (5) years of progressively responsible experience in higher education registrar operations, academic-records administration, or a closely related area.
- Two (2) years of supervisory experience.
- Working knowledge of academic policies and regulations and of the academic-records lifecycle.
- Strong knowledge of registrar operations, FERPA, and higher education compliance frameworks.
- Demonstrated success supervising and developing professional staff and leading cross-functional administrative operations.
- Demonstrated experience with student information systems and academic software.
- Demonstrated experience designing efficient workflows, redesigning business processes, and implementing automation to improve service quality, compliance, and operational performance.
Preferred Qualifications
- Master’s degree from a regionally accredited institution.
- Experience with relevant enterprise platforms (e.g., Coursedog, Thesis Elements/CAMS, Banner/Ellucian, and degree-audit, scheduling, and curriculum-management systems), including system implementations, integrations, and migrations.
- Experience managing multiple academic calendars and terms.
- Experience evaluating or leveraging AI and other technology-enabled solutions in student services, operations, or administrative processing, with sound judgment regarding privacy, ethics, and regulatory requirements.
- Demonstrated ability to analyze and interpret data and to prepare clear, usable reports for diverse College constituencies.
- Experience collaborating on academic policy development and implementation.
- Demonstrated ability to coordinate the diverse activities of separate operating units and individuals toward common goals.
- Strong interpersonal and communication skills, with a strong service orientation and the ability to build trust across the campus community.
- Demonstrated commitment to, and experience advancing, the mission of a Historically Black College or University and serving a diverse student body through culturally responsive practice.
See all 645+ Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Registrar roles.
Get Access To All JobsTips for Finding Registrar Jobs
Emphasize FERPA and compliance expertise
Highlight your knowledge of student privacy laws, academic record security, and institutional compliance frameworks. These specialized regulatory skills strengthen H-1B specialty occupation arguments for registrar roles.
Showcase student information system experience
Detail your proficiency with Banner, PeopleSoft, Colleague, or other SIS platforms. Technical expertise in academic database management demonstrates the specialized knowledge required for visa approval.
Document degree evaluation and transfer credit analysis
Experience evaluating international transcripts, determining course equivalencies, and managing articulation agreements shows specialized academic knowledge that supports H-1B petitions for registrar positions.
Target universities with established international programs
Schools with significant international student populations are more likely to understand visa processes and have experience sponsoring registrars who can navigate complex academic credential evaluations.
Highlight data analysis and reporting capabilities
Demonstrate proficiency in enrollment analytics, graduation tracking, and institutional research. These quantitative skills can support O-1 petitions for registrars with exceptional analytical backgrounds.
Consider community college and regional university opportunities
Smaller institutions often have greater flexibility in hiring decisions and may be more willing to sponsor qualified international candidates for registrar positions than highly competitive research universities.
Frequently Asked Questions
Do registrar positions qualify for H-1B visa sponsorship?
Yes, registrar positions typically qualify for H-1B visa sponsorship when they require specialized knowledge in academic records management, student information systems, or institutional compliance. Most universities consider these roles to meet specialty occupation requirements, especially for positions involving complex degree evaluation or FERPA compliance responsibilities.
How to find Registrar jobs with visa sponsorship?
To find Registrar positions with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on healthcare systems, universities, and government agencies that commonly hire Registrars and offer H-1B or other work visas. These organizations often have established sponsorship processes for administrative and regulatory roles like Registrar positions.
What degree is required for H-1B sponsorship as a registrar?
Most registrar positions require a bachelor's degree in education administration, higher education, business administration, or a related field. Some universities prefer master's degrees in student affairs or educational leadership. The degree field should relate to academic administration, data management, or institutional research to support the H-1B petition.
Can Canadian registrars use TN visa status?
Yes, Canadian citizens can work as registrars under TN visa status if the position falls under the 'Management Consultant' or 'Computer Systems Analyst' categories, depending on job duties. The role must involve specialized consulting or systems analysis rather than routine administrative tasks. A bachelor's degree in a relevant field is required.
Which employers are most likely to sponsor registrars for visas?
Public universities, private colleges, and community colleges with significant international student populations are most likely to sponsor registrars. Institutions with established international programs understand visa processes and value registrars who can handle complex credential evaluations and compliance requirements for diverse student populations.
What makes a registrar eligible for O-1 visa sponsorship?
Registrars may qualify for O-1 visas with exceptional achievements in higher education administration, such as published research on academic records management, national recognition for innovative registration systems, or leadership roles in professional organizations like AACRAO. Awards, speaking engagements, and industry contributions strengthen O-1 petitions significantly.
What is the prevailing wage requirement for sponsored Registrar jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.