Talent Acquisition Coordinator Jobs in USA with Visa Sponsorship
Talent Acquisition Coordinator roles sit inside HR operations, and many employers in this space actively file H-1B visa and TN visa petitions for qualified candidates. A bachelor's degree in human resources, business, or a related field typically satisfies the specialty occupation requirement for visa sponsorship purposes.
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Get Access To All JobsAbout FreshDirect
At FreshDirect, we are reinventing the grocery experience. Since day one, our mission has been simple: bring the best, freshest food directly from the farm to people’s home – faster, fresher, and smarter than anyone else.
We are not just a food company – we are a technology-powered, customer-obsessed team building the most innovative end-to-end food supply chain in the industry. From proprietary routing systems to our state-of-the-art fulfillment center, every part of our business is designed to deliver unmatched quality, convenience and care.
We partner directly with farmers, fishermen, and artisans to source the highest quality ingredients, then use smart data, automation, and logistics to get them to our customers’ door at peak freshness. It’s grocery shopping reimagined and we are just getting started.
If you are passionate about innovation, care about what people eat, and want to be part of a team doing what no one else is doing, come build the future of food with us.
The Role
As a Recruiting Coordinator, you will be the first to support the growing number of employees joining the FreshDirect family. You’ll focus on getting employees to complete pre-hire processes, understanding background requirements, owning the pre-onboarding compliance and credentialing processes, and scheduling new hires for orientation. As our ideal candidate, you are empathetic, customer-centric, have great written (email) and verbal (phone) communication skills, and are very detail oriented. Excel proficiency is a MUST for this role.
What You’ll Do
- Craft and send emails with information about the company and position, including orientation schedules, and dress code.
- Supports all aspects of pre-employment and on-boarding activities inclusive of pre-employment testing, I-9 processing, IDs, and entry of new hires in the company’s HRIS system etc.
- Coordinates and maintains all aspects of the pre-employment verification process and monitors applicant status via business partner’s website.
- Prepares and lead employee onboarding experience assessing background requirements, compliance/credentialing documents.
- Proactively monitor all open onboarding cases and provide guidance to the team on all activities.
- Partner with cross-functional vendors including background companies/client vendors/third party IT vendors.
- Extreme attention to detail, ensuring compliance deadlines are managed and organized correctly.
- Identify and report issues within employee experience.
- Compile and update employee records.
- Prepares, audits employees and DOT files and collects offer letters, I9 form, EVerify, payroll forms, and company policy manual acknowledgement.
- Collects and stores interview guides and interview rating grids.
- Prepares and files all new hire employee folders.
- Consistently lead and/or participate in projects and initiatives related to HR and Recruiting.
- Works collaboratively with outside Business Partners that the company partners with to ensure workforce planning goals are met.
- Responsible for building relationships with outside partners and sources and representing FD at job fairs.
- Enters and maintains requisition data on Applicant Tracking System (ATS).
- Compiles new hire packages when needed.
- Conducts pre-employment verifications including references.
- Composes correspondence and documents.
- Maintains metric reports and create and maintain recruitment reports and create related reports.
- Expected to utilize knowledge of policies, procedures, and organization to solve routine and non-routine problems or questions.
- Other special projects or assignments may be assigned.
- Assist in other Human Resources tasks as needed.
- Attend off-site job fairs to source and engage qualified talent.
- Attend hiring events across Brooklyn, Manhattan, and New Jersey.
- Be able to work late nights (as late as 1:00 AM) when needed to support overnight operations or hiring events.
Education & Qualifications
- Experience in HR onboarding, preferred.
- Bachelor’s Degree in related discipline or demonstrated capability to perform job responsibilities through previous experience and education.
- Knowledge of Microsoft Office Suite, including strength in using Excel and PowerPoint.
- Strong analytical, communication, and organization skills.
- Problem-solving skills – ability to develop solutions.
- Strong organizational skills.
- Must embody and demonstrate company values and culture.
Why Join FreshDirect?
- Compensation: $27.49 – $32.34/hour.
- Time to Recharge: Enjoy generous Paid Time Off, Safe & Sick Leave, and Paid Holidays so you can rest, reset, and spend time on what matters most.
- Comprehensive Health Coverage: We’ve got you covered with medical, vision, dental, and voluntary disability benefits designed to support you and your family’s well-being.
- Workplace You’ll Love: Our modern Bronx campus features a state-of-the-art facility, a full gym, an inviting cafeteria, and an employee market. We also provide free parking and a shuttle service from nearby MTA stations for an easy commute.
- Growth & Development: Your career growth matters to us. We offer leadership development programs, plus exclusive tuition discounts through our partnerships with local colleges.
- Exclusive Perks: Get a 20% employee discount on FreshDirect online orders and our wine store. Shop amazing deals at our on-site employee market and join fun engagement events and vendor spotlights where you can sample the very best of what we offer.
Our Culture
We embrace an in-office culture, composed of individuals who thrive on the collaboration and energy that comes from working together in a shared space. We are looking for people who excel in this environment, where physical presence enhances connections and engagement. At FreshDirect, we've created an environment that thrives on teamwork, where associates can innovate, grow, and have successful careers. Many of our leaders have successfully come up through our ranks. Because of our team's extraordinary efforts, we are a leading innovator in the e-commerce and grocery industries.
Equal Opportunity
We are proud to be an equal opportunity employer. Fresh Direct, LLC and its affiliates do not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, gender, disability, sexual orientation, age, religion, creed, marital status, veteran status, domestic violence victim status, political affiliation, or any other factor protected by federal, state, or local law.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Expectations may be subject to change as the needs of the organization.
About FreshDirect
At FreshDirect, we are reinventing the grocery experience. Since day one, our mission has been simple: bring the best, freshest food directly from the farm to people’s home – faster, fresher, and smarter than anyone else.
We are not just a food company – we are a technology-powered, customer-obsessed team building the most innovative end-to-end food supply chain in the industry. From proprietary routing systems to our state-of-the-art fulfillment center, every part of our business is designed to deliver unmatched quality, convenience and care.
We partner directly with farmers, fishermen, and artisans to source the highest quality ingredients, then use smart data, automation, and logistics to get them to our customers’ door at peak freshness. It’s grocery shopping reimagined and we are just getting started.
If you are passionate about innovation, care about what people eat, and want to be part of a team doing what no one else is doing, come build the future of food with us.
The Role
As a Recruiting Coordinator, you will be the first to support the growing number of employees joining the FreshDirect family. You’ll focus on getting employees to complete pre-hire processes, understanding background requirements, owning the pre-onboarding compliance and credentialing processes, and scheduling new hires for orientation. As our ideal candidate, you are empathetic, customer-centric, have great written (email) and verbal (phone) communication skills, and are very detail oriented. Excel proficiency is a MUST for this role.
What You’ll Do
- Craft and send emails with information about the company and position, including orientation schedules, and dress code.
- Supports all aspects of pre-employment and on-boarding activities inclusive of pre-employment testing, I-9 processing, IDs, and entry of new hires in the company’s HRIS system etc.
- Coordinates and maintains all aspects of the pre-employment verification process and monitors applicant status via business partner’s website.
- Prepares and lead employee onboarding experience assessing background requirements, compliance/credentialing documents.
- Proactively monitor all open onboarding cases and provide guidance to the team on all activities.
- Partner with cross-functional vendors including background companies/client vendors/third party IT vendors.
- Extreme attention to detail, ensuring compliance deadlines are managed and organized correctly.
- Identify and report issues within employee experience.
- Compile and update employee records.
- Prepares, audits employees and DOT files and collects offer letters, I9 form, EVerify, payroll forms, and company policy manual acknowledgement.
- Collects and stores interview guides and interview rating grids.
- Prepares and files all new hire employee folders.
- Consistently lead and/or participate in projects and initiatives related to HR and Recruiting.
- Works collaboratively with outside Business Partners that the company partners with to ensure workforce planning goals are met.
- Responsible for building relationships with outside partners and sources and representing FD at job fairs.
- Enters and maintains requisition data on Applicant Tracking System (ATS).
- Compiles new hire packages when needed.
- Conducts pre-employment verifications including references.
- Composes correspondence and documents.
- Maintains metric reports and create and maintain recruitment reports and create related reports.
- Expected to utilize knowledge of policies, procedures, and organization to solve routine and non-routine problems or questions.
- Other special projects or assignments may be assigned.
- Assist in other Human Resources tasks as needed.
- Attend off-site job fairs to source and engage qualified talent.
- Attend hiring events across Brooklyn, Manhattan, and New Jersey.
- Be able to work late nights (as late as 1:00 AM) when needed to support overnight operations or hiring events.
Education & Qualifications
- Experience in HR onboarding, preferred.
- Bachelor’s Degree in related discipline or demonstrated capability to perform job responsibilities through previous experience and education.
- Knowledge of Microsoft Office Suite, including strength in using Excel and PowerPoint.
- Strong analytical, communication, and organization skills.
- Problem-solving skills – ability to develop solutions.
- Strong organizational skills.
- Must embody and demonstrate company values and culture.
Why Join FreshDirect?
- Compensation: $27.49 – $32.34/hour.
- Time to Recharge: Enjoy generous Paid Time Off, Safe & Sick Leave, and Paid Holidays so you can rest, reset, and spend time on what matters most.
- Comprehensive Health Coverage: We’ve got you covered with medical, vision, dental, and voluntary disability benefits designed to support you and your family’s well-being.
- Workplace You’ll Love: Our modern Bronx campus features a state-of-the-art facility, a full gym, an inviting cafeteria, and an employee market. We also provide free parking and a shuttle service from nearby MTA stations for an easy commute.
- Growth & Development: Your career growth matters to us. We offer leadership development programs, plus exclusive tuition discounts through our partnerships with local colleges.
- Exclusive Perks: Get a 20% employee discount on FreshDirect online orders and our wine store. Shop amazing deals at our on-site employee market and join fun engagement events and vendor spotlights where you can sample the very best of what we offer.
Our Culture
We embrace an in-office culture, composed of individuals who thrive on the collaboration and energy that comes from working together in a shared space. We are looking for people who excel in this environment, where physical presence enhances connections and engagement. At FreshDirect, we've created an environment that thrives on teamwork, where associates can innovate, grow, and have successful careers. Many of our leaders have successfully come up through our ranks. Because of our team's extraordinary efforts, we are a leading innovator in the e-commerce and grocery industries.
Equal Opportunity
We are proud to be an equal opportunity employer. Fresh Direct, LLC and its affiliates do not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, gender, disability, sexual orientation, age, religion, creed, marital status, veteran status, domestic violence victim status, political affiliation, or any other factor protected by federal, state, or local law.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Expectations may be subject to change as the needs of the organization.
See all 127+ Talent Acquisition Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Talent Acquisition Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Talent Acquisition Coordinator
Frame your HR credentials around specialty occupation
Consular officers and USCIS adjudicators look for a direct link between your degree and the role. A general business degree works, but pairing it with HR certifications like SHRM-CP strengthens the specialty occupation argument your employer will need to make.
Target employers who already run HR sponsorship programs
Companies that sponsor visas for other roles almost always have internal Talent Acquisition teams filing those same petitions. Use Migrate Mate to find employers with verified LCA filing history, then filter for HR and coordinator-level positions specifically.
Distinguish TN eligibility if you hold Canadian or Mexican citizenship
The TN visa covers Human Resources Managers under the USMCA profession list. If your title is Coordinator rather than Manager, confirm with your prospective employer that the role duties align with the USMCA definition before relying on TN as your sponsorship path.
Verify prevailing wage before your offer letter is finalized
Your employer files an LCA with DOL certifying your wage meets the prevailing rate for your location and job level. Run the OFLC Wage Search for your metro area yourself so you can flag any discrepancy before HR submits the certification, not after.
Clarify who owns the I-129 filing timeline internally
Talent Acquisition teams often coordinate their own visa filings, which can create confusion about who is responsible for your petition. During negotiations, ask explicitly which team handles immigration filing and confirm they have experience with H-1B specialty occupation documentation for HR roles.
Prepare for PERM if your goal is a green card
Employers sponsoring TA Coordinators for an EB-2 or EB-3 green card must run a PERM labor certification, which requires advertising the role publicly and demonstrating no qualified U.S. workers applied. Understanding this process helps you ask the right questions about an employer's long-term sponsorship commitment.
Frequently Asked Questions
Does a Talent Acquisition Coordinator role qualify as a specialty occupation for H-1B purposes?
It can, but the determination depends on the job duties and degree requirement. USCIS looks for a direct relationship between the role and a specific academic field. If the position requires a bachelor's degree in human resources, business administration, or organizational psychology and the duties are specialized enough to demand that background, the role generally qualifies. Generic coordinator duties with no degree requirement are harder to approve.
Which visas are realistic for a Talent Acquisition Coordinator seeking employer sponsorship?
H-1B is the most common path for this role. Canadian and Mexican nationals can explore TN status if the duties align with the USMCA Human Resources Manager category, though the Coordinator title sometimes creates friction at the port of entry. F-1 students with STEM OPT are not eligible under this path since HR is not a STEM-designated field. EB-3 green card sponsorship is available from some larger employers.
How do I find Talent Acquisition Coordinator jobs where the employer is open to sponsorship?
Migrate Mate lists employers with verified LCA filing history, so you can browse Talent Acquisition Coordinator openings at companies that have already demonstrated a willingness to sponsor work visas. This saves time you'd otherwise spend screening out roles where sponsorship is unlikely.
Will working in recruiting or HR sourcing before this role help my sponsorship case?
Directly relevant experience strengthens your petition even when you have the required degree, because it supports the employer's argument that your background is specifically suited to the position. USCIS adjudicators look at the totality of your qualifications. Prior experience in ATS management, candidate sourcing, or HR compliance is worth documenting in your resume and any supporting letters from prior employers.
Is an employer likely to sponsor a Talent Acquisition Coordinator for a green card?
It depends on employer size and internal immigration policy. Large companies with dedicated immigration teams do sponsor TA Coordinators through the EB-3 skilled worker category, which requires at least two years of relevant experience. Smaller firms are less likely to absorb the cost and administrative burden of PERM labor certification for a mid-level HR role. Asking directly about green card sponsorship during the offer stage is standard practice and expected.
What is the prevailing wage requirement for sponsored Talent Acquisition Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.