Program Assistant Jobs in USA with Visa Sponsorship
Program Assistant roles often qualify for H-1B visa, E-3 visa, and TN visa sponsorship when they require specialized skills in project coordination, data analysis, or program evaluation. Many positions in government agencies, nonprofits, and healthcare organizations sponsor visas for candidates with relevant bachelor's degrees in public administration, business, social work, or related fields.
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Get Access To All JobsINTRODUCTION
To provide administrative and technical support for programs within South Carolina Clinical and Translational Research Institute (SCTR). Serves as a Junior Research Coordinator and provide services within the Research Coordinator and Management Core (RCM) fee-for-service component to MUSC investigators. Responsibilities may include the recruitment of study participants, data entry and filing, and scheduling study visits. This position is part of SCTR's Research Nexus Research Coordination and Management mentorship program. This entry level position is envisioned as a springboard to establish a career development pipeline for professional Research Coordinators.
Candidate must be willing to work rotating shifts with flexible hours and must be able to work overtime if required. Overnight and local area travel may be required.
LOCATION
Charleston, South Carolina
BASIC QUALIFICATIONS
- A high school diploma and three years of relevant program experience. A bachelor's degree may be substituted for the required program experience.
JOB DUTIES:
- Research Operations – Administration 35%
- Provides administrative support of recruitment strategies: prepares mailings, distributes flyers, phone marketing, etc.
- Provides administrative pre-screening support to study team, may maintain logs and data entry related to screening.
- Schedules participants for study visits. May also assist with the preparation and gathering of study supplies, equipment, and documents as needed.
- Prepares for study monitoring and study audit visits. May assist with addressing findings and resolving queries under supervision.
- Collects, prepares or processes adverse events under supervision.
-
Reviews study participant charges in the medical record and ensures the route according to the Study Billing Plan.
-
Research Operations - Research Visits 15%
- Conducts visits for minimal risk studies independently. May also perform assessments for minimal risk studies or for greater than minimal risk studies under direct supervision. Collects data directly from participant or from the electronic medical record.
- Collects, prepares, ships, and/or maintains inventory of biological research specimens and processes and ships labs.
-
Conducts and/or documents consent for participants in minimal risk studies. May conduct consent for studies greater than minimal risk under direct supervision.
-
Research Operations - Regulatory 15%
- Files regulatory documents and reports.
- Creates a broad array of regulatory submissions (initial study applications) for minimal risk studies. Creates and submits simple regulatory reports (personnel amendments and continuing review applications) to the IRB.
-
Administratively files external SAE reports or IRB SAE reports.
-
Data and Informatics: 15%
- Complete case report forms and enters data into EDC system(s). Resolves data queries.
-
Assists with the creation of simple data collection forms (surveys, CRFs, and/or source documents).
-
Communication: 5%
-
Schedules and coordinates team meetings. Assists with preparing meeting documents.
-
Site and Study Management: 5%
-
Maintain study compliance with institutional requirements and other policies and maintains the Delegation of Authority Logs.
-
Administratively Supports RCM program: 5%
-
Other Duties as Assigned: 5%
Physical Requirements
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
- Ability to perform job functions in an upright position. (Frequent)
- Ability to perform job functions in a seated position. (Frequent)
- Ability to perform job functions while walking/mobile. (Frequent)
- Ability to work indoors. (Continuous)
- Ability to work outdoors in all weather and temperature extremes. (Infrequent)
- Ability to work in confined/cramped spaces. (Infrequent)
- Ability to perform job functions from kneeling positions. (Infrequent)
- Ability to squat and perform job functions. (Infrequent)
- Ability to perform 'pinching' operations. (Infrequent)
- Ability to fully use both hands/arms. (Continuous)
- Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
- Ability to reach in all directions. (Frequent)
- Possess good finger dexterity. (Continuous)
- Ability to maintain tactile sensory functions. (Continuous)
- Ability to lift and carry 15 lbs., unassisted. (Infrequent)
- Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
- Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
- Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
- Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
- Ability to see and recognize objects close at hand. (Frequent)
- Ability to see and recognize objects at a distance. (Frequent)
- Ability to determine distance/relationship between objects; depth perception. (Frequent)
- Good peripheral vision capabilities. (Continuous)
- Ability to maintain hearing acuity, with correction. (Continuous)
- Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent)
- Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
- Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
INTRODUCTION
To provide administrative and technical support for programs within South Carolina Clinical and Translational Research Institute (SCTR). Serves as a Junior Research Coordinator and provide services within the Research Coordinator and Management Core (RCM) fee-for-service component to MUSC investigators. Responsibilities may include the recruitment of study participants, data entry and filing, and scheduling study visits. This position is part of SCTR's Research Nexus Research Coordination and Management mentorship program. This entry level position is envisioned as a springboard to establish a career development pipeline for professional Research Coordinators.
Candidate must be willing to work rotating shifts with flexible hours and must be able to work overtime if required. Overnight and local area travel may be required.
LOCATION
Charleston, South Carolina
BASIC QUALIFICATIONS
- A high school diploma and three years of relevant program experience. A bachelor's degree may be substituted for the required program experience.
JOB DUTIES:
- Research Operations – Administration 35%
- Provides administrative support of recruitment strategies: prepares mailings, distributes flyers, phone marketing, etc.
- Provides administrative pre-screening support to study team, may maintain logs and data entry related to screening.
- Schedules participants for study visits. May also assist with the preparation and gathering of study supplies, equipment, and documents as needed.
- Prepares for study monitoring and study audit visits. May assist with addressing findings and resolving queries under supervision.
- Collects, prepares or processes adverse events under supervision.
-
Reviews study participant charges in the medical record and ensures the route according to the Study Billing Plan.
-
Research Operations - Research Visits 15%
- Conducts visits for minimal risk studies independently. May also perform assessments for minimal risk studies or for greater than minimal risk studies under direct supervision. Collects data directly from participant or from the electronic medical record.
- Collects, prepares, ships, and/or maintains inventory of biological research specimens and processes and ships labs.
-
Conducts and/or documents consent for participants in minimal risk studies. May conduct consent for studies greater than minimal risk under direct supervision.
-
Research Operations - Regulatory 15%
- Files regulatory documents and reports.
- Creates a broad array of regulatory submissions (initial study applications) for minimal risk studies. Creates and submits simple regulatory reports (personnel amendments and continuing review applications) to the IRB.
-
Administratively files external SAE reports or IRB SAE reports.
-
Data and Informatics: 15%
- Complete case report forms and enters data into EDC system(s). Resolves data queries.
-
Assists with the creation of simple data collection forms (surveys, CRFs, and/or source documents).
-
Communication: 5%
-
Schedules and coordinates team meetings. Assists with preparing meeting documents.
-
Site and Study Management: 5%
-
Maintain study compliance with institutional requirements and other policies and maintains the Delegation of Authority Logs.
-
Administratively Supports RCM program: 5%
-
Other Duties as Assigned: 5%
Physical Requirements
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
- Ability to perform job functions in an upright position. (Frequent)
- Ability to perform job functions in a seated position. (Frequent)
- Ability to perform job functions while walking/mobile. (Frequent)
- Ability to work indoors. (Continuous)
- Ability to work outdoors in all weather and temperature extremes. (Infrequent)
- Ability to work in confined/cramped spaces. (Infrequent)
- Ability to perform job functions from kneeling positions. (Infrequent)
- Ability to squat and perform job functions. (Infrequent)
- Ability to perform 'pinching' operations. (Infrequent)
- Ability to fully use both hands/arms. (Continuous)
- Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
- Ability to reach in all directions. (Frequent)
- Possess good finger dexterity. (Continuous)
- Ability to maintain tactile sensory functions. (Continuous)
- Ability to lift and carry 15 lbs., unassisted. (Infrequent)
- Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
- Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
- Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
- Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
- Ability to see and recognize objects close at hand. (Frequent)
- Ability to see and recognize objects at a distance. (Frequent)
- Ability to determine distance/relationship between objects; depth perception. (Frequent)
- Good peripheral vision capabilities. (Continuous)
- Ability to maintain hearing acuity, with correction. (Continuous)
- Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent)
- Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
- Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
See all 4,995+ Program Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Program Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Program Assistant
Target roles requiring specialized coordination skills
Look for Program Assistant positions emphasizing grant management, compliance monitoring, or stakeholder coordination. These specialized functions are more likely to meet specialty occupation requirements than general administrative roles.
Highlight relevant degree connections
Connect your degree directly to program-specific requirements. A public administration degree supports health program roles, while business degrees align with community development or social services positions.
Focus on government and nonprofit sectors
Federal agencies, state health departments, and established nonprofits frequently sponsor Program Assistant visas. These employers understand immigration processes and often have dedicated HR support for sponsorship.
Emphasize data analysis and reporting experience
Program Assistant roles involving data collection, outcome measurement, and compliance reporting are stronger visa candidates. Technical skills in database management or statistical analysis strengthen your specialty occupation case.
Research the employer's mission alignment
Demonstrate how your background connects to their specific programs. Environmental nonprofits value sustainability expertise, while healthcare organizations prioritize public health or social work knowledge for Program Assistant roles.
Consider entry-level program coordinator pathways
Some employers hire Program Assistants as stepping stones to Program Coordinator roles. Express interest in growth opportunities and show relevant experience in project management or program development.
Frequently Asked Questions
Do Program Assistant roles qualify for H-1B visa sponsorship?
Yes, when the position requires specialized knowledge in program management, data analysis, or field-specific coordination. Roles involving grant compliance, outcome evaluation, or stakeholder management typically meet specialty occupation requirements. Generic administrative duties without specialized requirements may not qualify.
What degree do I need for Program Assistant visa sponsorship?
Most sponsoring employers require a bachelor's degree in public administration, social work, business administration, nonprofit management, or the program's focus area. For health programs, degrees in public health or healthcare administration strengthen your application. The degree must directly relate to the program's specialized functions.
Which employers sponsor Program Assistant visas most frequently?
Federal agencies, state health departments, large nonprofits, and university research centers sponsor most Program Assistant visas. Organizations managing federal grants or multi-year programs often have established sponsorship processes. Healthcare systems and community development organizations also regularly sponsor these roles.
How competitive is Program Assistant visa sponsorship?
Moderately competitive, depending on specialization level. Roles requiring data analysis, grant management, or regulatory compliance have higher approval rates than general administrative positions. Government and established nonprofit employers typically have stronger sponsorship track records than smaller organizations without immigration experience.
How to find Program Assistant jobs with visa sponsorship?
To find Program Assistant jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on non-profit organizations, government agencies, educational institutions, and international development companies that frequently hire Program Assistants and sponsor H-1B visa or other work visas. Filter specifically for roles requiring program coordination, administrative support, and project management skills.
Can Program Assistant experience lead to other sponsored roles?
Yes, Program Assistant positions often serve as pathways to Program Manager, Grant Coordinator, or Policy Analyst roles. Experience in program evaluation, stakeholder management, and compliance monitoring builds credentials for higher-level sponsored positions. Many employers promote internally rather than recruiting externally for senior program roles.
What is the prevailing wage requirement for sponsored Program Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.