Program Assistant Visa Sponsorship Jobs in Florida
Program assistant roles in Florida span universities, healthcare systems, and nonprofit organizations, with major employers concentrated in Miami, Orlando, Tampa, and Jacksonville. Institutions like the University of Florida, AdventHealth, and large government contractors regularly hire program assistants and have established HR infrastructure to support visa sponsorship for qualified international candidates.
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Get Access To All JobsJOB NO:
540004
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Academic Advising/Support, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
DEPARTMENT:
16040100 - LS-ANTHROPOLOGY-GENERAL
CLASSIFICATION TITLE:
Academic Assistant III
CLASSIFICATION MINIMUM REQUIREMENTS:
Bachelor's degree; or an equivalent combination of education and experience.
JOB DESCRIPTION:
The Graduate Program Assistant supports the administration and operations of the department’s graduate program. This position works closely with faculty, students, prospective applicants, and university partners to coordinate graduate admissions, maintain student and appointment records, support enrollment and funding processes, monitor program requirements, and assist with departmental events and communications. The role requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities while ensuring compliance with university and Graduate School policies.
Academic Administration
- Monitor graduate student credit, milestone, degree, and program requirement compliance.
- Maintain graduate student records, committee data, GIMS information, appointment records, and department tracking databases.
- Assist students with enrollment, graduation, milestone checks, research hour allocations, independent study sections, paperwork processing, and general program guidance.
- Draft graduate assistantship appointment letters and addenda.
- Process graduate assistantship and fellowship appointments, onboarding paperwork, tuition waivers, health insurance, activity fees, and related scholarship transactions.
Admissions Management
- Serve as the front-facing contact for prospective graduate applicants and route applicant questions appropriately.
- Manage graduate application packages and ensure materials are complete, compiled, and tracked for faculty review.
- Prepare faculty review materials, support admissions committee processes, and tabulate votes as needed.
- Draft admission and funding letters, coordinate College review, obtain department signatures, and track admitted students through enrollment.
Program and Department Support
- Support administration of non-PhD academic pathways, including terminal master’s, graduate certificate, and BA/MA programs.
- Track student progress toward coursework, milestone, certificate, degree, and deadline requirements.
- Provide general advising and procedural guidance, referring students to faculty advisors, the Graduate School, college offices, or other university resources as appropriate.
- Maintain property inventory, assist with annual capital asset audit activities, and support graduate program web page and template updates.
- Assist with planning and execution of departmental events, including receptions, open houses, holiday parties, and graduate recruitment weekends.
EXPECTED SALARY:
The salary is $22.00 - $24.00 per hour.
This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
REQUIRED QUALIFICATIONS:
Bachelor's degree; or an equivalent combination of education and experience.
PREFERRED:
- Familiarity with UF PeopleSoft, GIMS, and graduate program policies.
- Experience supporting graduate education, admissions, student records, appointments, or scholarship processing.
- Strong organizational, written communication, and interpersonal skills.
- Ability to work independently, manage recurring academic deadlines, and maintain confidentiality.
- Experience coordinating with faculty, students, applicants, and university administrative offices.
SPECIAL INSTRUCTIONS TO APPLICANTS:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
27 May 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
07 Jun 2026 Eastern Daylight Time
JOB NO:
540004
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Academic Advising/Support, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
DEPARTMENT:
16040100 - LS-ANTHROPOLOGY-GENERAL
CLASSIFICATION TITLE:
Academic Assistant III
CLASSIFICATION MINIMUM REQUIREMENTS:
Bachelor's degree; or an equivalent combination of education and experience.
JOB DESCRIPTION:
The Graduate Program Assistant supports the administration and operations of the department’s graduate program. This position works closely with faculty, students, prospective applicants, and university partners to coordinate graduate admissions, maintain student and appointment records, support enrollment and funding processes, monitor program requirements, and assist with departmental events and communications. The role requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities while ensuring compliance with university and Graduate School policies.
Academic Administration
- Monitor graduate student credit, milestone, degree, and program requirement compliance.
- Maintain graduate student records, committee data, GIMS information, appointment records, and department tracking databases.
- Assist students with enrollment, graduation, milestone checks, research hour allocations, independent study sections, paperwork processing, and general program guidance.
- Draft graduate assistantship appointment letters and addenda.
- Process graduate assistantship and fellowship appointments, onboarding paperwork, tuition waivers, health insurance, activity fees, and related scholarship transactions.
Admissions Management
- Serve as the front-facing contact for prospective graduate applicants and route applicant questions appropriately.
- Manage graduate application packages and ensure materials are complete, compiled, and tracked for faculty review.
- Prepare faculty review materials, support admissions committee processes, and tabulate votes as needed.
- Draft admission and funding letters, coordinate College review, obtain department signatures, and track admitted students through enrollment.
Program and Department Support
- Support administration of non-PhD academic pathways, including terminal master’s, graduate certificate, and BA/MA programs.
- Track student progress toward coursework, milestone, certificate, degree, and deadline requirements.
- Provide general advising and procedural guidance, referring students to faculty advisors, the Graduate School, college offices, or other university resources as appropriate.
- Maintain property inventory, assist with annual capital asset audit activities, and support graduate program web page and template updates.
- Assist with planning and execution of departmental events, including receptions, open houses, holiday parties, and graduate recruitment weekends.
EXPECTED SALARY:
The salary is $22.00 - $24.00 per hour.
This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
REQUIRED QUALIFICATIONS:
Bachelor's degree; or an equivalent combination of education and experience.
PREFERRED:
- Familiarity with UF PeopleSoft, GIMS, and graduate program policies.
- Experience supporting graduate education, admissions, student records, appointments, or scholarship processing.
- Strong organizational, written communication, and interpersonal skills.
- Ability to work independently, manage recurring academic deadlines, and maintain confidentiality.
- Experience coordinating with faculty, students, applicants, and university administrative offices.
SPECIAL INSTRUCTIONS TO APPLICANTS:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
27 May 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
07 Jun 2026 Eastern Daylight Time
Program Assistant Job Roles in Florida
See all 267+ Program Assistant Jobs in Florida
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Search Program Assistant Jobs in FloridaProgram Assistant Jobs in Florida: Frequently Asked Questions
Which companies sponsor visas for program assistants in Florida?
Florida's largest visa sponsors for program assistant roles include major university systems such as the University of Florida and Florida International University, healthcare networks like AdventHealth and Baptist Health South Florida, and federal contractors operating in the Orlando and Tampa defense corridors. Nonprofits and international development organizations headquartered in Miami also regularly file sponsorship petitions for program assistant positions.
Which visa types are most common for program assistant roles in Florida?
The H-1B visa is the most common visa category for program assistant roles, provided the position qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. J-1 visas are also frequently used, particularly within Florida's university and research institution settings. Some positions at international organizations may qualify under other nonimmigrant categories depending on the employer's structure.
Which cities in Florida have the most program assistant sponsorship jobs?
Miami leads for program assistant sponsorship activity, driven by its concentration of international nonprofits, healthcare systems, and multinational organizations. Orlando follows closely, with university-affiliated medical centers and defense contractors generating consistent openings. Tampa and Gainesville also produce meaningful sponsorship volume, largely tied to USF Health, AdventHealth's Tampa campus, and the University of Florida's research programs.
How to find program assistant visa sponsorship jobs in Florida?
Migrate Mate filters program assistant roles in Florida specifically to employers who have a documented history of visa sponsorship, saving you from applying to positions where sponsorship is unavailable. You can browse current openings by city or employer type, which is particularly useful given how spread out Florida's sponsoring employers are across Miami, Orlando, Tampa, and Gainesville.
Are there any Florida-specific considerations for program assistant sponsorship?
Florida's large public university system creates a strong pipeline of H-1B sponsorship for program assistants in academic and research settings, since universities are cap-exempt employers, meaning petitions are not subject to the annual H-1B lottery. This is a meaningful distinction for candidates who have missed the regular cap selection. Florida's nonprofit healthcare sector similarly includes many cap-exempt employers affiliated with university medical centers.
What is the prevailing wage for sponsored program assistant jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.