Program Assistant Visa Sponsorship Jobs in Tennessee
Program assistant roles in Tennessee span universities, nonprofits, and healthcare systems, with major employers including Vanderbilt University, the University of Tennessee system, and Oak Ridge National Laboratory. Nashville, Knoxville, and Memphis concentrate most openings. International candidates typically need H-1B visa or J-1 visa sponsorship, and employer willingness varies significantly by institution type and funding source.
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Get Access To All JobsPosition Summary:
The Program Assistant is part of the Office of Student Financial Aid and Scholarships (OSFA) within the division of University Enrollment Affairs. The person in this role is a key individual contributor responsible for providing administrative support and assistance with the planning and coordination of one or more events or programs/services as either an individual contributor or as a team member. Reporting to the Deputy Director, the Program Assistant interacts with students, parents, faculty, and internal/external stakeholders.
About the Work Unit: The OSFA is responsible for providing financial assistance to students whose economic circumstances are such that they could not otherwise afford to attend. In addition, we provide limited merit-based assistance to select undergraduate students who demonstrate exceptional accomplishment and intellectual promise.
Vanderbilt welcomes students who can benefit from and contribute to the community, regardless of their financial situation. The University is committed to reviewing applicants for admission without regard to their financial need, then assistance is awarded to any student who establishes eligibility for such need-based assistance on the basis of family financial criteria.
Key Functions and Expected Performance:
- Creates and disseminates communications to various constituents, as needed.
- Analyze and resolve operational problems.
- Develop reports and specifies required queries needed to verify data input.
- Ensure accurate input and output of data files within the system.
- Runs queries and processes to verify compliance with Vanderbilt and federal entities.
- Participate in National Merit scholarship review process.
- Assist in the institutional merit scholarship tracking and reporting process.
- Facilitates federal loan exit loan counseling communications.
- Provides assistance in the private student loan processes in PeopleSoft and ScholarNet.
- Communicate as required to internal and external customers.
- Evaluate and interpret data before data entry, scanning, and/or indexing.
- Coordinates the outside documentation into PeopleSoft financial aid and DocFinity imaging system.
- Reviews online forms and uploaded documentation from multiple sources.
- Produce notifications to scholarship applicants.
- Creates and maintains processing documentation for all assigned processes and/or tasks.
- Participates in all webinars and training sessions related to student financial aid operations.
- Perform duties individually or as a team member to meet goals, objectives, and timelines.
- Review and respond to general financial aid and scholarship emails.
- Other duties as assigned.
Supervisory Relationships:
This position does not have supervisory responsibility; this position reports administratively and functionally to the Deputy Director.
Education and Certifications:
A high school diploma or GED is necessary.
Experience and Skills:
- At least two years of related experience is necessary.
- Ability to perform simple accounting procedures is preferred.
- Ability to communicate effectively, both orally and in writing is preferred.
- Records maintenance skills are preferred.
- Ability to process computer data and to format and generate reports is preferred.
- Knowledge of customer service standards and procedures is preferred.
- Database management skills are preferred.
- Ability to make administrative/procedural decisions and judgments is preferred.
- Ability to complete moderately complex administrative paperwork is preferred.
- Knowledge of financial aid policies, procedures, and eligibility requirements is preferred.
Demonstrated ability working collaboratively in a team environment is necessary.
Position Summary:
The Program Assistant is part of the Office of Student Financial Aid and Scholarships (OSFA) within the division of University Enrollment Affairs. The person in this role is a key individual contributor responsible for providing administrative support and assistance with the planning and coordination of one or more events or programs/services as either an individual contributor or as a team member. Reporting to the Deputy Director, the Program Assistant interacts with students, parents, faculty, and internal/external stakeholders.
About the Work Unit: The OSFA is responsible for providing financial assistance to students whose economic circumstances are such that they could not otherwise afford to attend. In addition, we provide limited merit-based assistance to select undergraduate students who demonstrate exceptional accomplishment and intellectual promise.
Vanderbilt welcomes students who can benefit from and contribute to the community, regardless of their financial situation. The University is committed to reviewing applicants for admission without regard to their financial need, then assistance is awarded to any student who establishes eligibility for such need-based assistance on the basis of family financial criteria.
Key Functions and Expected Performance:
- Creates and disseminates communications to various constituents, as needed.
- Analyze and resolve operational problems.
- Develop reports and specifies required queries needed to verify data input.
- Ensure accurate input and output of data files within the system.
- Runs queries and processes to verify compliance with Vanderbilt and federal entities.
- Participate in National Merit scholarship review process.
- Assist in the institutional merit scholarship tracking and reporting process.
- Facilitates federal loan exit loan counseling communications.
- Provides assistance in the private student loan processes in PeopleSoft and ScholarNet.
- Communicate as required to internal and external customers.
- Evaluate and interpret data before data entry, scanning, and/or indexing.
- Coordinates the outside documentation into PeopleSoft financial aid and DocFinity imaging system.
- Reviews online forms and uploaded documentation from multiple sources.
- Produce notifications to scholarship applicants.
- Creates and maintains processing documentation for all assigned processes and/or tasks.
- Participates in all webinars and training sessions related to student financial aid operations.
- Perform duties individually or as a team member to meet goals, objectives, and timelines.
- Review and respond to general financial aid and scholarship emails.
- Other duties as assigned.
Supervisory Relationships:
This position does not have supervisory responsibility; this position reports administratively and functionally to the Deputy Director.
Education and Certifications:
A high school diploma or GED is necessary.
Experience and Skills:
- At least two years of related experience is necessary.
- Ability to perform simple accounting procedures is preferred.
- Ability to communicate effectively, both orally and in writing is preferred.
- Records maintenance skills are preferred.
- Ability to process computer data and to format and generate reports is preferred.
- Knowledge of customer service standards and procedures is preferred.
- Database management skills are preferred.
- Ability to make administrative/procedural decisions and judgments is preferred.
- Ability to complete moderately complex administrative paperwork is preferred.
- Knowledge of financial aid policies, procedures, and eligibility requirements is preferred.
Demonstrated ability working collaboratively in a team environment is necessary.
Program Assistant Job Roles in Tennessee
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Search Program Assistant Jobs in TennesseeProgram Assistant Jobs in Tennessee: Frequently Asked Questions
Which companies and institutions sponsor visas for program assistants in Tennessee?
Universities and research institutions are the most consistent sponsors for program assistant roles in Tennessee. Vanderbilt University, the University of Tennessee system, and Oak Ridge National Laboratory have documented histories of H-1B and J-1 sponsorship for program-level staff. Large healthcare systems such as HCA Healthcare and Vanderbilt University Medical Center also sponsor selectively, typically for roles tied to research or federally funded programs.
What visa types are most commonly used for program assistant jobs in Tennessee?
The H-1B is the most common visa for program assistant roles classified as specialty occupations, typically requiring a relevant bachelor's degree. J-1 exchange visitor visas are also used, particularly at universities and research institutions like Oak Ridge National Laboratory. Some nonprofit employers may pursue O-1 visas for candidates with exceptional qualifications. Eligibility depends on the specific role definition and employer sponsorship capacity.
How to find program assistant visa sponsorship jobs in Tennessee?
Migrate Mate filters program assistant job listings specifically by sponsorship status and state, making it straightforward to identify Tennessee employers actively willing to sponsor international candidates. Rather than sifting through postings that don't address visa support, you can search program assistant roles in Tennessee directly on Migrate Mate and filter for confirmed sponsorship, saving time during an already stressful job search.
Which cities in Tennessee have the most program assistant sponsorship opportunities?
Nashville leads in volume, driven by its concentration of universities, healthcare systems, and nonprofit organizations. Knoxville follows closely due to the University of Tennessee flagship campus and proximity to Oak Ridge National Laboratory, which employs program staff on federally funded research initiatives. Memphis has opportunities primarily through healthcare and social services organizations. Smaller cities occasionally post roles but sponsor less frequently.
Are there any Tennessee-specific factors that affect visa sponsorship for program assistants?
Tennessee's strong presence of federally funded research institutions, particularly around the Oak Ridge corridor, creates a higher-than-average concentration of employers experienced with visa sponsorship processes. Program assistant roles tied to federal grants often have more structured sponsorship pathways. However, Tennessee has no state-level immigration programs, so all sponsorship flows through federal visa categories. Prevailing wage requirements apply and are determined by the Department of Labor based on the specific county and role.
What is the prevailing wage for sponsored program assistant jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.