Program Assistant Visa Sponsorship Jobs in California

INTRODUCTION

Under the supervision of the PsyD Senior Associate Program Director, the PsyD Program Administrative Assistant provides administrative support for the day-to-day operations of the Doctor of Psychology (PsyD) Program. The position supports program faculty, staff, students, and administration by maintaining records and tracking systems, processing forms and documentation, preparing and organizing materials, assisting with routine communications and scheduling, and providing administrative support across established program processes.

Primary areas of support include student matriculation, admissions, clinical training administration, competency examinations, dissertation administration, course scheduling and registration, graduation, alumni and professional development activities, and program events. The position works closely with the Senior Associate Program Director and designated program leadership to support accurate, timely, and consistent administration of established program processes and procedures.

DUTIES

General Administrative Support:

• Provides administrative support for day-to-day PsyD Program operations in close collaboration with the Senior Associate Program Director.
• Maintains program records, databases, tracking systems, forms, and documentation; enters and updates information; prepares and organizes materials; processes routine forms and requests; assists with communications and follow-up; and tracks established deadlines and requirements.
• Provides administrative support in the areas of admissions, student matriculation and registration, clinical training, competency examinations, dissertation administration, grades, class schedules, faculty support, graduation, alumni and professional development, and licensing-related documentation.
• Assists with compiling and verifying data and maintaining accurate program records in these areas.

Program Support:

• Provides administrative support for recurring PsyD Program activities, including New Student Orientation, student examinations, program meetings and events, and GSEP commencement.
• Prepares and organizes materials, assists with logistics and communications, and provides other administrative support as assigned within the Psychology Division.

Schedule Support:

• Maintains PsyD Program calendars and assists with scheduling program, faculty, staff, student, and committee meetings.
• Communicates scheduling information and updates as needed.

Instructional Support:

• Provides administrative support for established course and instructional processes, including preparation and organization of course-related materials and records, routine faculty communications, and assistance with scheduling, registration, and other instructional administrative needs.
• Coordinates with the Assistants to the Associate Deans and other University offices as needed.

Continuing Education and Professional Development:

• Provides administrative support for Continuing Education and professional development activities, including maintaining records, preparing and organizing materials, assisting with participant communications and event logistics, and maintaining alumni contact information and related records.

• Perform other duties as assigned.

• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

SKILLS AND QUALIFICATIONS

Required:

• A bachelor’s degree and one or more years of relevant work experience that required attention to detail, excellent organization, communication skills, and independent follow-through.
• Skilled in all Microsoft Office programs (Word, Excel, PowerPoint) and database programs.
• Skilled in Adobe Acrobat and/or other programs specific to the development of forms (paper and web-based).
• Training in web-based applications and in the preparation of web-based content.
• Experience in managing listservs and other forms of electronic communication, electronic surveys and calendars.
• Proficiency with Google Workspace, databases, records-management systems.
• Experience working with confidential or sensitive information.

Preferred:

• Knowledge of information/database management and media.
• Experience in a values-based, Christian institution.
• Experience in higher education and/or graduate education in psychology as well as the profession of psychology.
• Demonstrated editorial skills and a "self-starter"/innovative approach to work.
• Demonstrated ability to work collaboratively and effectively with individuals from diverse backgrounds and perspectives.

This is a Regular, Nonexempt, 40 hour per week position.

EXPECTED PAY RANGE: $22.60 - $25.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.