Program Assistant Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's program assistant roles span university research centers, healthcare networks, and nonprofit organizations in Philadelphia, Pittsburgh, and State College. Employers like Penn Medicine, Carnegie Mellon University, and the University of Pennsylvania have established track records of sponsoring international workers for program support positions across academic, clinical, and policy-focused programs.
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Get Access To All JobsUniversity Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
Posted Job Title
Education Programs Assistant; Morris Arboretum & Gardens
Job Profile Title
Administrative Coordinator
Job Description Summary
The Education Programs Assistant supports the Morris Arboretum & Gardens Education Department by assisting with program logistics, communications, and administrative systems across a range of educational offerings. Reporting to the Director of Education, this role plays a key part in ensuring the successful delivery of programs and a high-quality experience for participants and instructors.
This position has a primary focus on supporting the growth and operations of fee-based professional programs, including the Certificate in Ecological Horticulture and the School of Arboriculture. The Education Programs Assistant contributes to program coordination, enrollment support, and ongoing communication efforts, while also assisting across other areas of the Education Department as needed throughout the year.
Job Responsibilities
- Assist with logistics, scheduling, and communications for Adult Education programs, with a primary focus on professional certificate and arboriculture offerings.
- Coordinate communications with instructors and support instructor onboarding and scheduling.
- Provide support to instructors and participants for both in-person and virtual programs.
- Assist with program delivery, including occasional evening and weekend support.
- Support continuing education processes, including tracking and documentation of CEUs (ISA and LACES).
- Maintain program records and assist with administrative systems and data tracking.
- Contribute to enrollment and participant communications to support program growth and engagement.
- Assist with general Education Department activities and initiatives as needed.
Qualifications
- High School Grad/GE Degree and 5-7 years of comparable work experience, preferably in a non-profit or educational setting.
- Strong organizational and time management skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a dynamic, program-driven environment.
- Experience supporting events, programs, or educational initiatives preferred.
- Flexibility to support occasional evening and weekend programming.
About Morris Arboretum & Gardens
Morris Arboretum & Gardens of the University of Pennsylvania inspires an understanding of the relationship between plants and people through education, research, and horticultural displays. Located in the Northwest section of Philadelphia, the Arboretum is home to a collection of more than 13,000 woody plants and serves as a destination for plant enthusiasts and a hub for botany, horticulture, and urban forestry.
About the Division of Business Services
The Business Services Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment and providing mission-critical services and essential operations. BSD is dedicated to delivering high-quality service in a fiscally responsible manner.
Currently, the Division focuses on three major initiatives:
- Revenue growth and retention through improved marketing efforts, extended services, and new distribution channels
- Driving productivity through the effective use of technology
- Enhancing service offerings through upgrades and expansions of facilities
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Morris Arboretum
Pay Range
$21.52 - $24.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
Posted Job Title
Education Programs Assistant; Morris Arboretum & Gardens
Job Profile Title
Administrative Coordinator
Job Description Summary
The Education Programs Assistant supports the Morris Arboretum & Gardens Education Department by assisting with program logistics, communications, and administrative systems across a range of educational offerings. Reporting to the Director of Education, this role plays a key part in ensuring the successful delivery of programs and a high-quality experience for participants and instructors.
This position has a primary focus on supporting the growth and operations of fee-based professional programs, including the Certificate in Ecological Horticulture and the School of Arboriculture. The Education Programs Assistant contributes to program coordination, enrollment support, and ongoing communication efforts, while also assisting across other areas of the Education Department as needed throughout the year.
Job Responsibilities
- Assist with logistics, scheduling, and communications for Adult Education programs, with a primary focus on professional certificate and arboriculture offerings.
- Coordinate communications with instructors and support instructor onboarding and scheduling.
- Provide support to instructors and participants for both in-person and virtual programs.
- Assist with program delivery, including occasional evening and weekend support.
- Support continuing education processes, including tracking and documentation of CEUs (ISA and LACES).
- Maintain program records and assist with administrative systems and data tracking.
- Contribute to enrollment and participant communications to support program growth and engagement.
- Assist with general Education Department activities and initiatives as needed.
Qualifications
- High School Grad/GE Degree and 5-7 years of comparable work experience, preferably in a non-profit or educational setting.
- Strong organizational and time management skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a dynamic, program-driven environment.
- Experience supporting events, programs, or educational initiatives preferred.
- Flexibility to support occasional evening and weekend programming.
About Morris Arboretum & Gardens
Morris Arboretum & Gardens of the University of Pennsylvania inspires an understanding of the relationship between plants and people through education, research, and horticultural displays. Located in the Northwest section of Philadelphia, the Arboretum is home to a collection of more than 13,000 woody plants and serves as a destination for plant enthusiasts and a hub for botany, horticulture, and urban forestry.
About the Division of Business Services
The Business Services Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment and providing mission-critical services and essential operations. BSD is dedicated to delivering high-quality service in a fiscally responsible manner.
Currently, the Division focuses on three major initiatives:
- Revenue growth and retention through improved marketing efforts, extended services, and new distribution channels
- Driving productivity through the effective use of technology
- Enhancing service offerings through upgrades and expansions of facilities
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Morris Arboretum
Pay Range
$21.52 - $24.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Program Assistant Job Roles in Pennsylvania
See all 133+ Program Assistant Jobs in Pennsylvania
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Search Program Assistant Jobs in PennsylvaniaProgram Assistant Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for program assistants in Pennsylvania?
Universities and academic medical centers are the most active sponsors for program assistant roles in Pennsylvania. Institutions like the University of Pennsylvania, Penn State University, Temple University, and UPMC regularly file H-1B visa petitions for program support staff tied to research grants and administrative functions. Large healthcare systems and nonprofit policy organizations in Philadelphia and Pittsburgh also sponsor program assistants with specialized or degree-specific qualifications.
Which visa types are most common for program assistant roles in Pennsylvania?
The H-1B is the most common visa for program assistants in Pennsylvania when the role requires a relevant bachelor's degree in a specific field, such as public health, social work, or education administration. Some positions at universities may qualify for cap-exempt H-1B filing, which avoids the annual lottery. J-1 visa exchange visitor status occasionally applies for program assistant roles embedded within academic or research institutions with designated sponsor authorization.
Which cities in Pennsylvania have the most program assistant sponsorship jobs?
Philadelphia is Pennsylvania's primary hub for program assistant sponsorship, driven by its concentration of universities, hospital systems, and nonprofit organizations. Pittsburgh follows closely, with Carnegie Mellon University, the University of Pittsburgh, and UPMC anchoring demand in research and healthcare program roles. State College, home to Penn State's main campus, also generates sponsorship opportunities tied to federally funded research programs and student services administration.
How to find program assistant visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for program assistant roles in Pennsylvania without sorting through positions that won't support international candidates. You can narrow results by location, employer type, and role to find openings at Pennsylvania universities, healthcare networks, and nonprofits that have active sponsorship histories for program support positions.
Are there state-specific considerations for program assistants seeking visa sponsorship in Pennsylvania?
Pennsylvania's density of research universities and academic medical centers creates a meaningful advantage for program assistants, since university employers filing under cap-exempt H-1B status can sponsor year-round without waiting for the annual lottery cycle. Roles tied to federally funded grants or public health initiatives tend to have clearer specialty occupation justifications, which strengthens the underlying H-1B petition. Program assistants should confirm their specific role qualifies as a specialty occupation before assuming sponsorship is available.
What is the prevailing wage for sponsored program assistant jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.