Program Assistant Visa Sponsorship Jobs in Oklahoma
Program assistant roles in Oklahoma span higher education, nonprofit organizations, and state agencies, with employers like the University of Oklahoma, Oklahoma State University, and tribal nation administrations among those hiring. Oklahoma City and Tulsa are the main hiring centers. International candidates can find visa-sponsored program assistant positions across research, community health, and public administration sectors.
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Get Access To All JobsJob Summary: The Preconstruction Assistant Project Manager will assist in the management, and coordination of all responsible parties for multiple projects during the preconstruction processes, including exchanging information with the end-user representatives during the programming and design progression phases. The Assistant Preconstruction Manager is also responsible for assisting in the management of the constructability review process for each project during the design phases and ensuring that the constructability review comments are incorporated into the design documents. Other responsibilities include drafting contracts for the execution process with outside contractors/consultants, coordinating with the Estimator for the creation of the project estimates/budgets, and assisting in updating the Preconstruction Schedule(s) for each project in the preconstruction phase.
Primary Tasks:
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Draft and send Requests for Proposals (RFP’s) and assist with the management of the selection process for design consultants, contractors, subcontractors, specialty consultants, and other entities as identified for project(s), and draft contracts for the execution process for those entities. Manage the execution of contracts/purchase orders for any Owner Direct Purchase Materials or equipment including interfacing with the design consultants for connections required or special requirements.
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Assist in the organization of kick-off meetings and during the design progression stages and provide meeting minutes to all affected parties/stakeholders.
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Interface with the end user for the space, especially during programming and schematic design phases, to ensure all parties have reviewed and approved the design concept before moving into Design Development and manage the design consultant progression of design deliverables including programming, schematic design, design development and construction documents.
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Assist in the review of all contractor submitted schedules, constructability reviews, cost estimates, Guaranteed Maximum Price (GMP) proposals, and subcontractor award selections.
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Coordinate with the Construction Field Teams throughout the design phase(s) for each project to gather feedback and apply lessons learned into the design(s).
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Assist in the management of the hand-off of projects from the preconstruction phase to the construction phase, including providing all required documents to the Construction Field Teams.
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Ensure proper archiving of all preconstruction documents and contract documents and ensure each outside entity contracted on a project has the proper and adequate insurance(s) throughout the preconstruction phase and said insurance(s) are valid entering the construction phase.
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Coordinate with the Estimating Team to provide calculated and researched cost estimates for each design deliverable through the preconstruction phase.
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Assist in updating the Preconstruction Schedule(s) for each project within the preconstruction phase and communicate to each stakeholder or entity any deliverable dates or significant schedule changes.
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Perform other duties as assigned.
Required Education and Experience:
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Associate’s degree in civil engineering, construction management, or a business-related discipline
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Knowledge of Bluebeam construction software
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Ability to interpret construction documents
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One (1) year of technical writing experience with an emphasis on contracts and construction documents
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Two (2) years of construction or preconstruction experience
Job Summary: The Preconstruction Assistant Project Manager will assist in the management, and coordination of all responsible parties for multiple projects during the preconstruction processes, including exchanging information with the end-user representatives during the programming and design progression phases. The Assistant Preconstruction Manager is also responsible for assisting in the management of the constructability review process for each project during the design phases and ensuring that the constructability review comments are incorporated into the design documents. Other responsibilities include drafting contracts for the execution process with outside contractors/consultants, coordinating with the Estimator for the creation of the project estimates/budgets, and assisting in updating the Preconstruction Schedule(s) for each project in the preconstruction phase.
Primary Tasks:
-
Draft and send Requests for Proposals (RFP’s) and assist with the management of the selection process for design consultants, contractors, subcontractors, specialty consultants, and other entities as identified for project(s), and draft contracts for the execution process for those entities. Manage the execution of contracts/purchase orders for any Owner Direct Purchase Materials or equipment including interfacing with the design consultants for connections required or special requirements.
-
Assist in the organization of kick-off meetings and during the design progression stages and provide meeting minutes to all affected parties/stakeholders.
-
Interface with the end user for the space, especially during programming and schematic design phases, to ensure all parties have reviewed and approved the design concept before moving into Design Development and manage the design consultant progression of design deliverables including programming, schematic design, design development and construction documents.
-
Assist in the review of all contractor submitted schedules, constructability reviews, cost estimates, Guaranteed Maximum Price (GMP) proposals, and subcontractor award selections.
-
Coordinate with the Construction Field Teams throughout the design phase(s) for each project to gather feedback and apply lessons learned into the design(s).
-
Assist in the management of the hand-off of projects from the preconstruction phase to the construction phase, including providing all required documents to the Construction Field Teams.
-
Ensure proper archiving of all preconstruction documents and contract documents and ensure each outside entity contracted on a project has the proper and adequate insurance(s) throughout the preconstruction phase and said insurance(s) are valid entering the construction phase.
-
Coordinate with the Estimating Team to provide calculated and researched cost estimates for each design deliverable through the preconstruction phase.
-
Assist in updating the Preconstruction Schedule(s) for each project within the preconstruction phase and communicate to each stakeholder or entity any deliverable dates or significant schedule changes.
-
Perform other duties as assigned.
Required Education and Experience:
-
Associate’s degree in civil engineering, construction management, or a business-related discipline
-
Knowledge of Bluebeam construction software
-
Ability to interpret construction documents
-
One (1) year of technical writing experience with an emphasis on contracts and construction documents
-
Two (2) years of construction or preconstruction experience
Program Assistant Job Roles in Oklahoma
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Search Program Assistant Jobs in OklahomaProgram Assistant Jobs in Oklahoma: Frequently Asked Questions
Which companies and organizations sponsor visas for program assistants in Oklahoma?
Universities are the most consistent sponsors, particularly the University of Oklahoma in Norman and Oklahoma State University in Stillwater, both of which regularly hire program assistants in research, student services, and grant-funded programs. Large nonprofit health systems like INTEGRIS Health and OU Health also hire program assistants. Tribal nation governments and federally funded community organizations in the state have sponsored international candidates as well.
Which visa types are most common for program assistant roles in Oklahoma?
The H-1B visa is the most common visa for program assistant positions that require a bachelor's degree in a specific field, such as public health, social work, or education administration. University employers frequently use J-1 visas for program roles tied to research or exchange programs. Some positions at universities may also qualify for cap-exempt H-1B petitions, meaning the employer can file outside the annual lottery window.
How to find program assistant visa sponsorship jobs in Oklahoma?
Migrate Mate is the most direct way to find program assistant roles in Oklahoma where employers are open to visa sponsorship. You can filter specifically for this role and state to see active listings from universities, nonprofits, and government-affiliated organizations. Migrate Mate focuses exclusively on sponsorship-friendly employers, which saves time compared to sifting through postings from organizations that don't sponsor.
Which cities in Oklahoma have the most program assistant sponsorship jobs?
Oklahoma City and Tulsa account for the majority of program assistant sponsorship opportunities in the state. Oklahoma City hosts the state government complex, major health systems, and OU Health's administrative operations. Tulsa has a strong nonprofit sector and several university satellite campuses. Norman, home to the University of Oklahoma's main campus, is a consistent source of program assistant openings tied to research grants and academic departments.
Are there any Oklahoma-specific factors that affect program assistant visa sponsorship?
Oklahoma's higher education system and tribal nation governments create sponsorship demand that is less common in other states. Many program assistant roles at universities are tied to federally funded grants, which can support H-1B sponsorship costs. The presence of 39 federally recognized tribal nations in Oklahoma also means a distinct category of employers, some of which sponsor international workers for program coordination and community outreach roles.
What is the prevailing wage for sponsored program assistant jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.