Program Assistant Visa Sponsorship Jobs in Oklahoma
Program assistant roles in Oklahoma span higher education, nonprofit organizations, and state agencies, with employers like the University of Oklahoma, Oklahoma State University, and tribal nation administrations among those hiring. Oklahoma City and Tulsa are the main hiring centers. International candidates can find visa-sponsored program assistant positions across research, community health, and public administration sectors.
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Get Access To All JobsINTRODUCTION
The Assistant to the Vice Provost provides essential coordination and administrative support for a range of Academic Affairs priorities. This role works closely with senior leadership and collaborates across the University to help ensure that projects, communications, and daily operations move forward smoothly and effectively. The role requires sound judgment, professionalism in handling sensitive information, and a collaborative approach to working with a wide range of partners across the university.
KEY RESPONSIBILITIES:
- Coordinate and support the planning and execution of Academic Affairs projects and operational workflows, helping to move initiatives forward in alignment with office priorities
- Develop and manage timelines, track progress, and facilitate communication across stakeholders to ensure projects remain organized, on schedule, and effectively executed
- Manage a variety of administrative functions, including scheduling meetings, preparing and drafting documents, coordinating events and workshops, and maintaining organized records and materials
- Serve as a point of contact for assigned initiatives, frequently working with administrative partners across colleges and departments
- Prepare and maintain statistical and operational materials, including documents for institutional and state level processes
- Assist with onboarding and training of staff, as needed
BASIC QUALIFICATIONS
Required Education: Bachelor's Degree, AND:
- 36 months project management and supervisory experience over staff or programs
Equivalency/Substitution: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.
SKILLS:
- Experience in drafting, updating, and interpreting policy
- Advanced computer skills with broad knowledge of business software
- Proficient in Microsoft Office and Excel
- Detail oriented for accuracy of data and information
- General math or finance skills
- Familiarity with campus and University hiring processing
- Experience implementing and managing large, ongoing projects or programs
- Demonstrated ability to successfully manage multiple projects and deadlines
- Highly organized
PREFERRED QUALIFICATIONS:
- Knowledge of general University financial policies
- Familiarity with campus and University hiring processes
CERTIFICATIONS: None
ADVERTISED PHYSICAL REQUIREMENTS
Physical:
- Communicate effectively
- Engage in repetitive motion
Environmental:
- Standard office environment
SPECIAL INSTRUCTIONS: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.
WHY YOU BELONG AT THE UNIVERSITY OF OKLAHOMA: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
HIRING CONTINGENT UPON A BACKGROUND CHECK?: Yes
SPECIAL INDICATIONS: None
JOB POSTING: Apr 10, 2026
REQUIRED ATTACHMENTS
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
IMPORTANT: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
INTRODUCTION
The Assistant to the Vice Provost provides essential coordination and administrative support for a range of Academic Affairs priorities. This role works closely with senior leadership and collaborates across the University to help ensure that projects, communications, and daily operations move forward smoothly and effectively. The role requires sound judgment, professionalism in handling sensitive information, and a collaborative approach to working with a wide range of partners across the university.
KEY RESPONSIBILITIES:
- Coordinate and support the planning and execution of Academic Affairs projects and operational workflows, helping to move initiatives forward in alignment with office priorities
- Develop and manage timelines, track progress, and facilitate communication across stakeholders to ensure projects remain organized, on schedule, and effectively executed
- Manage a variety of administrative functions, including scheduling meetings, preparing and drafting documents, coordinating events and workshops, and maintaining organized records and materials
- Serve as a point of contact for assigned initiatives, frequently working with administrative partners across colleges and departments
- Prepare and maintain statistical and operational materials, including documents for institutional and state level processes
- Assist with onboarding and training of staff, as needed
BASIC QUALIFICATIONS
Required Education: Bachelor's Degree, AND:
- 36 months project management and supervisory experience over staff or programs
Equivalency/Substitution: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.
SKILLS:
- Experience in drafting, updating, and interpreting policy
- Advanced computer skills with broad knowledge of business software
- Proficient in Microsoft Office and Excel
- Detail oriented for accuracy of data and information
- General math or finance skills
- Familiarity with campus and University hiring processing
- Experience implementing and managing large, ongoing projects or programs
- Demonstrated ability to successfully manage multiple projects and deadlines
- Highly organized
PREFERRED QUALIFICATIONS:
- Knowledge of general University financial policies
- Familiarity with campus and University hiring processes
CERTIFICATIONS: None
ADVERTISED PHYSICAL REQUIREMENTS
Physical:
- Communicate effectively
- Engage in repetitive motion
Environmental:
- Standard office environment
SPECIAL INSTRUCTIONS: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.
WHY YOU BELONG AT THE UNIVERSITY OF OKLAHOMA: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
HIRING CONTINGENT UPON A BACKGROUND CHECK?: Yes
SPECIAL INDICATIONS: None
JOB POSTING: Apr 10, 2026
REQUIRED ATTACHMENTS
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
IMPORTANT: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
Program Assistant Job Roles in Oklahoma
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Search Program Assistant Jobs in OklahomaProgram Assistant Jobs in Oklahoma: Frequently Asked Questions
Which companies and organizations sponsor visas for program assistants in Oklahoma?
Universities are the most consistent sponsors, particularly the University of Oklahoma in Norman and Oklahoma State University in Stillwater, both of which regularly hire program assistants in research, student services, and grant-funded programs. Large nonprofit health systems like INTEGRIS Health and OU Health also hire program assistants. Tribal nation governments and federally funded community organizations in the state have sponsored international candidates as well.
Which visa types are most common for program assistant roles in Oklahoma?
The H-1B is the most common visa for program assistant positions that require a bachelor's degree in a specific field, such as public health, social work, or education administration. University employers frequently use J-1 visas for program roles tied to research or exchange programs. Some positions at universities may also qualify for cap-exempt H-1B petitions, meaning the employer can file outside the annual lottery window.
How to find program assistant visa sponsorship jobs in Oklahoma?
Migrate Mate is the most direct way to find program assistant roles in Oklahoma where employers are open to visa sponsorship. You can filter specifically for this role and state to see active listings from universities, nonprofits, and government-affiliated organizations. Migrate Mate focuses exclusively on sponsorship-friendly employers, which saves time compared to sifting through postings from organizations that don't sponsor.
Which cities in Oklahoma have the most program assistant sponsorship jobs?
Oklahoma City and Tulsa account for the majority of program assistant sponsorship opportunities in the state. Oklahoma City hosts the state government complex, major health systems, and OU Health's administrative operations. Tulsa has a strong nonprofit sector and several university satellite campuses. Norman, home to the University of Oklahoma's main campus, is a consistent source of program assistant openings tied to research grants and academic departments.
Are there any Oklahoma-specific factors that affect program assistant visa sponsorship?
Oklahoma's higher education system and tribal nation governments create sponsorship demand that is less common in other states. Many program assistant roles at universities are tied to federally funded grants, which can support H-1B sponsorship costs. The presence of 39 federally recognized tribal nations in Oklahoma also means a distinct category of employers, some of which sponsor international workers for program coordination and community outreach roles.
What is the prevailing wage for sponsored program assistant jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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