Program Assistant Visa Sponsorship Jobs in Oklahoma
Program assistant roles in Oklahoma span higher education, nonprofit organizations, and state agencies, with employers like the University of Oklahoma, Oklahoma State University, and tribal nation administrations among those hiring. Oklahoma City and Tulsa are the main hiring centers. International candidates can find visa-sponsored program assistant positions across research, community health, and public administration sectors.
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The Arthritis and Clinical Immunology Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking a Grants and Projects Coordinator (Project Coordinator I) to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, proactive, highly organized, able to multi-task, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission.
Responsibilities include, but are not limited to:
- Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with OMRF policies, state, and federal regulations, and with the policies, procedures, and requirements of funding agencies.
- Participating in the review and submission of grant reports to the sponsor during the life of the grant award.
- Reviewing spending, assembling budgets and forecasting support.
- Assisting with the preparation of grant budgets and maintaining budgetary records.
- Organizing and maintaining records of grant effort distribution and monthly accounting reports.
- Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines; notifying PIs well in advance.
- Monitoring costs and expenditures on grant accounts to ensure compliance with applicable requirements, regulations and terms and conditions of awards and/or OMB Uniform Guidance.
- Updating and maintaining CVs, biosketches, bibliographies, and publication collections.
- Monitoring compliance with Public Access requirements for publications.
- Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
- Providing administrative and organizational support to multiple PIs within the program.
- Managing PI calendars, arranging meetings and interfacing with recruits.
- Coordinating travel arrangements, reimbursements, and office supply purchases.
- Planning and arranging guest speaker visits, meetings, seminars, and symposia.
- Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
- Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements.
- Performing general office tasks including filing, copying, and handling mail as needed.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s degree in a related field AND Two (2) years of administrative/financial support-related experience OR High School Diploma (or GED) AND Four (4) years of administrative/financial support-related experience.
- Strong communication skills and enthusiasm for working as part of a supportive, collaborative team.
- Proficiency in using computer systems and software, including Microsoft Office Suite.
- High attention to detail, dependability, and willingness to learn.
- The ability to prioritize, meet deadlines, work independently, and demonstrate professionalism with diverse personalities and cultures are essential.
Preferred Qualifications
- Exposure to NIH grants, or a background in finance/business (finance or business degree preferred), to support grant and budgetary administration.
- Prior experience supporting research, grants, or scientific administration.
- College degree and/or previous experience as an administrative support position in a biomedical research or university setting.
- Familiarity with academic or research environments.
- Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning.
Work Hours
Typically, Monday through Friday from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, “. . . so that more may live longer, healthier lives.” Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
Position Overview and Responsibilities
The Arthritis and Clinical Immunology Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking a Grants and Projects Coordinator (Project Coordinator I) to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, proactive, highly organized, able to multi-task, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission.
Responsibilities include, but are not limited to:
- Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with OMRF policies, state, and federal regulations, and with the policies, procedures, and requirements of funding agencies.
- Participating in the review and submission of grant reports to the sponsor during the life of the grant award.
- Reviewing spending, assembling budgets and forecasting support.
- Assisting with the preparation of grant budgets and maintaining budgetary records.
- Organizing and maintaining records of grant effort distribution and monthly accounting reports.
- Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines; notifying PIs well in advance.
- Monitoring costs and expenditures on grant accounts to ensure compliance with applicable requirements, regulations and terms and conditions of awards and/or OMB Uniform Guidance.
- Updating and maintaining CVs, biosketches, bibliographies, and publication collections.
- Monitoring compliance with Public Access requirements for publications.
- Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
- Providing administrative and organizational support to multiple PIs within the program.
- Managing PI calendars, arranging meetings and interfacing with recruits.
- Coordinating travel arrangements, reimbursements, and office supply purchases.
- Planning and arranging guest speaker visits, meetings, seminars, and symposia.
- Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
- Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements.
- Performing general office tasks including filing, copying, and handling mail as needed.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s degree in a related field AND Two (2) years of administrative/financial support-related experience OR High School Diploma (or GED) AND Four (4) years of administrative/financial support-related experience.
- Strong communication skills and enthusiasm for working as part of a supportive, collaborative team.
- Proficiency in using computer systems and software, including Microsoft Office Suite.
- High attention to detail, dependability, and willingness to learn.
- The ability to prioritize, meet deadlines, work independently, and demonstrate professionalism with diverse personalities and cultures are essential.
Preferred Qualifications
- Exposure to NIH grants, or a background in finance/business (finance or business degree preferred), to support grant and budgetary administration.
- Prior experience supporting research, grants, or scientific administration.
- College degree and/or previous experience as an administrative support position in a biomedical research or university setting.
- Familiarity with academic or research environments.
- Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning.
Work Hours
Typically, Monday through Friday from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, “. . . so that more may live longer, healthier lives.” Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
Program Assistant Job Roles in Oklahoma
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Search Program Assistant Jobs in OklahomaProgram Assistant Jobs in Oklahoma: Frequently Asked Questions
Which companies and organizations sponsor visas for program assistants in Oklahoma?
Universities are the most consistent sponsors, particularly the University of Oklahoma in Norman and Oklahoma State University in Stillwater, both of which regularly hire program assistants in research, student services, and grant-funded programs. Large nonprofit health systems like INTEGRIS Health and OU Health also hire program assistants. Tribal nation governments and federally funded community organizations in the state have sponsored international candidates as well.
Which visa types are most common for program assistant roles in Oklahoma?
The H-1B visa is the most common visa for program assistant positions that require a bachelor's degree in a specific field, such as public health, social work, or education administration. University employers frequently use J-1 visas for program roles tied to research or exchange programs. Some positions at universities may also qualify for cap-exempt H-1B petitions, meaning the employer can file outside the annual lottery window.
How to find program assistant visa sponsorship jobs in Oklahoma?
Migrate Mate is the most direct way to find program assistant roles in Oklahoma where employers are open to visa sponsorship. You can filter specifically for this role and state to see active listings from universities, nonprofits, and government-affiliated organizations. Migrate Mate focuses exclusively on sponsorship-friendly employers, which saves time compared to sifting through postings from organizations that don't sponsor.
Which cities in Oklahoma have the most program assistant sponsorship jobs?
Oklahoma City and Tulsa account for the majority of program assistant sponsorship opportunities in the state. Oklahoma City hosts the state government complex, major health systems, and OU Health's administrative operations. Tulsa has a strong nonprofit sector and several university satellite campuses. Norman, home to the University of Oklahoma's main campus, is a consistent source of program assistant openings tied to research grants and academic departments.
Are there any Oklahoma-specific factors that affect program assistant visa sponsorship?
Oklahoma's higher education system and tribal nation governments create sponsorship demand that is less common in other states. Many program assistant roles at universities are tied to federally funded grants, which can support H-1B sponsorship costs. The presence of 39 federally recognized tribal nations in Oklahoma also means a distinct category of employers, some of which sponsor international workers for program coordination and community outreach roles.
What is the prevailing wage for sponsored program assistant jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.