Program Assistant Visa Sponsorship Jobs in Virginia
Program assistant roles in Virginia are concentrated in the Washington, D.C. metro corridor, with major employers including George Mason University, Inova Health System, Leidos, and numerous federal contractors in Arlington and Fairfax. The state's dense concentration of nonprofits, research institutions, and government-adjacent organizations creates consistent demand for sponsored program assistant talent.
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Get Access To All JobsINTRODUCTION
The Program Support Assistant Senior job provides quality customer service to patients of all ages, their families, visitors, medical staff, clinicians and co-workers, ensuring that everyone will be treated courteously, quickly and with respect. This position establishes and maintains an environmental control plan, coordinates materials management for the department, assists in monitoring clinic activities and provides supervision of clerical activities.
ROLE AND RESPONSIBILITIES
The Program Support Assistant Senior job performs a variety of clerical tasks involved in preparing, maintaining and processing employee and unit activities, data and records. This position provides administrative and program support to optimize efficiency of the assigned services.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications & e-mail/calendaring
Experience PREFERRED:
- Four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience in a health care setting
Education/training REQUIRED:
- High school diploma or equivalent
Education/training PREFERRED:
- Associate’s Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Act as corporate business agent in delegated areas of responsibility.
- Assist with daily operations by communicating scheduling needs of either team members or patients to the Director; working with team to maximize outpatient or resident scheduling needs (e.g. priority patients or wait-list); and provides necessary data to Director for decision-making.
- Communicate information regarding scheduling to utilize available resources to flex schedules, fill gaps or call in other help.
- Provide administrative support to clinical service team by completing documentation within scope of responsibilities; creating documents and other resources for use by the team; and other special department projects.
- Facilitate work orders and service desk tickets as well as coordination of purchases for assigned clinical areas.
- Orient new team members, affiliates, students and volunteers to general department resources (e.g. locker assignment or computer login process).
- Serve as the timekeeper for the assigned clinical area.
- Assist with data collection that supports processes for team members such as applicant coordination, documentation of orientation, continuing education, in-service and staff development.
- Provide service orientation with respect to support processes.
- Maintain service training materials.
- Provide administrative support as requested for a variety of tasks that support the clinical service area’s ability to deliver care. The tasks could include analysis of fiscal data; participating in weekly rounds to assist in care coordination; conducting family surveys; preparing materials for meetings; or following up on service coordination or delivery issues.
- Participate in hospital-wide committees and initiatives related to safety, service and quality (e.g. Environment of Care committee).
- Able to perform daily activities with minimal supervision.
- Self-directed in the accomplishment of routine activities.
Supervisory responsibilities (if applicable): N/A
ADDITIONAL POSITION REQUIREMENTS
- Works the hours between 7:00 a.m. to 5:30 p.m. Monday through Thursday.
- Hours of work may be adjusted as necessary to meet staffing requirements or in the best interest of the work unit.
AGE SPECIFIC GROUPS SERVED
All
Physical Requirements
Physical:
- Lifting 20-50 lbs.
- Lifting 50-100 lbs.
Activities:
- Prolonged standing
- Prolonged sitting
- Frequent bending
- Walking (distance)
- Climbing (steps, ladder, other)
- Reaching (overhead, extensive, repetitive)
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Write legibly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Steady pace
- Able to handle multiple priorities
- Frequent and intense customer interactions
- Noisy environment
- Able to adapt to frequent change
COMPENSATION RANGE
$16.08 - $24.12
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
EEO Employer/Disabled/Protected Veteran
INTRODUCTION
The Program Support Assistant Senior job provides quality customer service to patients of all ages, their families, visitors, medical staff, clinicians and co-workers, ensuring that everyone will be treated courteously, quickly and with respect. This position establishes and maintains an environmental control plan, coordinates materials management for the department, assists in monitoring clinic activities and provides supervision of clerical activities.
ROLE AND RESPONSIBILITIES
The Program Support Assistant Senior job performs a variety of clerical tasks involved in preparing, maintaining and processing employee and unit activities, data and records. This position provides administrative and program support to optimize efficiency of the assigned services.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications & e-mail/calendaring
Experience PREFERRED:
- Four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience in a health care setting
Education/training REQUIRED:
- High school diploma or equivalent
Education/training PREFERRED:
- Associate’s Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Act as corporate business agent in delegated areas of responsibility.
- Assist with daily operations by communicating scheduling needs of either team members or patients to the Director; working with team to maximize outpatient or resident scheduling needs (e.g. priority patients or wait-list); and provides necessary data to Director for decision-making.
- Communicate information regarding scheduling to utilize available resources to flex schedules, fill gaps or call in other help.
- Provide administrative support to clinical service team by completing documentation within scope of responsibilities; creating documents and other resources for use by the team; and other special department projects.
- Facilitate work orders and service desk tickets as well as coordination of purchases for assigned clinical areas.
- Orient new team members, affiliates, students and volunteers to general department resources (e.g. locker assignment or computer login process).
- Serve as the timekeeper for the assigned clinical area.
- Assist with data collection that supports processes for team members such as applicant coordination, documentation of orientation, continuing education, in-service and staff development.
- Provide service orientation with respect to support processes.
- Maintain service training materials.
- Provide administrative support as requested for a variety of tasks that support the clinical service area’s ability to deliver care. The tasks could include analysis of fiscal data; participating in weekly rounds to assist in care coordination; conducting family surveys; preparing materials for meetings; or following up on service coordination or delivery issues.
- Participate in hospital-wide committees and initiatives related to safety, service and quality (e.g. Environment of Care committee).
- Able to perform daily activities with minimal supervision.
- Self-directed in the accomplishment of routine activities.
Supervisory responsibilities (if applicable): N/A
ADDITIONAL POSITION REQUIREMENTS
- Works the hours between 7:00 a.m. to 5:30 p.m. Monday through Thursday.
- Hours of work may be adjusted as necessary to meet staffing requirements or in the best interest of the work unit.
AGE SPECIFIC GROUPS SERVED
All
Physical Requirements
Physical:
- Lifting 20-50 lbs.
- Lifting 50-100 lbs.
Activities:
- Prolonged standing
- Prolonged sitting
- Frequent bending
- Walking (distance)
- Climbing (steps, ladder, other)
- Reaching (overhead, extensive, repetitive)
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Write legibly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Steady pace
- Able to handle multiple priorities
- Frequent and intense customer interactions
- Noisy environment
- Able to adapt to frequent change
COMPENSATION RANGE
$16.08 - $24.12
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
EEO Employer/Disabled/Protected Veteran
Program Assistant Job Roles in Virginia
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Search Program Assistant Jobs in VirginiaProgram Assistant Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for program assistants in Virginia?
Federal contractors and research institutions are among the most active sponsors for program assistant roles in Virginia. Organizations like Leidos, Booz Allen Hamilton, SAIC, George Mason University, and the American Red Cross (headquartered in the D.C. metro area) have histories of sponsoring H-1B visa and other work visas. Nonprofits and international development organizations concentrated in Arlington and Alexandria also sponsor program assistants with qualifying academic backgrounds.
Which visa types are most common for program assistant roles in Virginia?
The H-1B visa is the most common pathway for program assistants in Virginia, provided the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. J-1 visa exchange visitor visas appear in research and academic contexts, particularly at universities. Some international organization roles in the D.C. metro area may qualify under the G visa category. Eligibility depends heavily on the specific duties and degree requirements of the position.
Which cities in Virginia have the most program assistant sponsorship jobs?
Arlington, Fairfax, and Alexandria account for the largest share of program assistant sponsorship jobs in Virginia, driven by the high density of federal contractors, nonprofits, and international organizations near Washington, D.C. Richmond has a secondary cluster tied to state government agencies, healthcare systems like VCU Health, and universities. Charlottesville, home to the University of Virginia, also generates program assistant openings with sponsorship potential in academic and research settings.
How to find program assistant visa sponsorship jobs in Virginia?
Migrate Mate is built specifically for international job seekers and filters program assistant roles in Virginia by visa sponsorship availability, so you're not sorting through listings from employers who won't sponsor. The platform surfaces roles from federal contractors, universities, nonprofits, and research institutions across Arlington, Fairfax, Richmond, and Charlottesville. Filtering by role type and state lets you focus your applications on employers with documented sponsorship activity rather than guessing.
Are there state-specific considerations for program assistants seeking sponsorship in Virginia?
Virginia's proximity to Washington, D.C. means many program assistant roles intersect with federal contract work, which can add security clearance requirements that complicate sponsorship for international candidates. Employers filing H-1B petitions must meet Department of Labor prevailing wage requirements for the specific county and role classification, which vary across Northern Virginia, Richmond, and other metro areas. University-based roles may offer J-1 or H-1B options, but nonprofit and government-adjacent employers vary significantly in their sponsorship willingness and internal HR capacity.
What is the prevailing wage for sponsored program assistant jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.