Program Assistant Visa Sponsorship Jobs in New Jersey

Position Details

Recruitment/Posting Title RFS Program Assistant

Posting Number 26TM0328

Department Rutgers Future Scholars

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Program Assistant for Rutgers Future Scholars (RFS). The Program Assistant will provide operational, administrative, and programmatic support for the Rutgers Future Scholars program at the Rahway, NJ site.

Among the key duties of the position are the following:
- Supports the execution of academic year and summer programming.
- Assists with facilitation of workshops, advising sessions, and scholar engagement activities.
- Monitors scholar participation, engagement, and completion of program components.
- Documents program activities, attendance, and outcomes.
- Drafts and distributes communications to scholars and families (emails, reminders, updates).
- Develops and manages a bi-monthly or quarterly RFS Rahway newsletter highlighting programming, scholar achievements, and opportunities.
- Supports social media updates aligned with RFS and Rutgers branding.
- Assists with outreach to maintain engagement with both in-district and out-of-district scholars.
- Coordinates logistics for workshops, events, and meetings (virtual and in-person).
- Prepares materials, presentations, and session resources.
- Provides real-time operational and technical support during programming.
- Assists with document preparation, formatting, and resource development.
- Supports internal coordination across RFS staff and Rahway partners.
- Contributes to special projects and program initiatives as needed.

FLSA Nonexempt

Salary Details $22 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs

Position Status Part Time

Working Hours 19.5 hours per week

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Payroll Designation PeopleSoft

Terms of Appointment Temporary Staff Appointment - Hourly

Minimum Education and Experience

- Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

- Strong organizational, communication, and interpersonal skills.
- Ability to manage multiple responsibilities and meet deadlines.

Preferred Qualifications

- Experience working with youth, preferably in educational or college access programs.
- Experience working with first-generation student populations.
- Experience supporting cohort-based programs or mentoring students.
- Strong writing skills (newsletters, communications, reports).
- Familiarity with student data tracking systems and learning management systems.

Equipment Utilized

- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Zoom / Teams / virtual meeting platforms.
- Canva for communications and newsletter design.

Physical Demands and Work Environment

- May be required to lift up to 50 lbs.
- Travel required to the RFS Rahway/New Brunswick/Piscataway middle and high schools.
- May required to work weekends or week nights.

Posting Open Date 09/11/2026

Posting Close Date 10/11/2026

Open Until Filled No

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus Rutgers University - New Brunswick

City New Brunswick

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a minimum of a Bachelor’s degree in a related field or an equivalent combination of education and/or experience?
• Yes
• No

Applicant Documents

Required Documents

- Resume/CV
- Cover Letter/Letter of Application

Optional Documents

- List of Professional References (contact Info)