Program Assistant Visa Sponsorship Jobs in Massachusetts
Massachusetts is a strong state for program assistant roles, with major employers in higher education, healthcare, and biotech concentrated in Boston, Cambridge, and Worcester. Institutions like Harvard, MIT, and Mass General Brigham regularly hire program assistants and have established international hiring processes, making visa sponsorship more accessible than in many other states.
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Get Access To All JobsSite: The Brigham and Women's Hospital, Inc.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The Part Time WIC Program Assistant plays a key role in supporting clinic flow, participant services, and administrative functions. Candidates must be dependable, adaptable, and able to work a variable schedule based on staffing needs, including coverage for absences, peak clinic days, and special site coverage.
Qualifications
The Part Time WIC Program Assistant plays a key role in supporting clinic flow, participant services, and administrative functions. Candidates must be dependable, adaptable, and able to work a variable schedule based on staffing needs, including coverage for absences, peak clinic days, and special site coverage.
Key Responsibilities
1. Reception and Administrative Support
- Answer and appropriately direct phone calls in a timely and professional manner.
- Screen WIC applicants for program eligibility.
- Schedule, reschedule, and manage WIC and nutrition appointments.
- Greet participants and triage to appropriate staff.
- Monitor and manage participant flow in waiting areas.
- Utilize WIC systems and hospital-based electronic systems efficiently.
- Communicate with participants and staff via platforms such as Microsoft Teams and Google Voice.
- Perform general clerical and administrative duties as needed.
2. WIC Certification and Participant Services
- Follow all WIC policies and procedures for certification and recertification.
- Verify identity, income, residency, and participant category; ensure accurate data entry.
- Educate participants on WIC program benefits, food packages, and usage.
- Provide referrals to MassHealth, SNAP, TAFDC, and other community resources.
- Issue required participant notifications (e.g., missed benefits, certification updates).
3. Benefit Issuance
- Issue and reissue WIC food and formula benefits as prescribed.
- Maintain security and accountability of WIC card stock and materials.
4. Additional Responsibilities
- Participate in quality assurance and program improvement activities.
- Attend staff meetings and required trainings.
- Assist with supply ordering and reporting as needed.
- Perform other duties to support WIC program operations.
Minimum Qualifications
- High school diploma or GED required.
- Prior WIC experience/DPH WIC training required.
- Experience in a healthcare or community-based setting is preferred.
- Fluency in Spanish required, additionally Portuguese preferred.
- Strong communication, organizational, and interpersonal skills.
- Demonstrated sensitivity to the needs of diverse populations.
Schedule & Availability Requirements
- Part Time position with variable hours (24 hours/week) based on program needs.
- Must be reliable and available to work on short notice, including coverage for staff absences.
- Ability to work at multiple WIC sites (Jamaica Plain, Roslindale, Brighton).
- Flexibility to work during clinic hours, including occasional evenings or weekends as needed.
Additional Job Details (if applicable)
• Medical, Dental, and Vision insurance
• Tuition Reimbursement
• Generous Paid Time Off
• 50% Off MBTA passes
• Access to childcare resources and emergency backup care
• 403(b), Cash Balance Retirement Plan, and Tax-Sheltered Annuity options
• Exclusive “Perks” - enjoy discounts on tickets and passes for everything from ski resorts to museums to sporting events)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $24.94/Hourly
Grade
3
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Site: The Brigham and Women's Hospital, Inc.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The Part Time WIC Program Assistant plays a key role in supporting clinic flow, participant services, and administrative functions. Candidates must be dependable, adaptable, and able to work a variable schedule based on staffing needs, including coverage for absences, peak clinic days, and special site coverage.
Qualifications
The Part Time WIC Program Assistant plays a key role in supporting clinic flow, participant services, and administrative functions. Candidates must be dependable, adaptable, and able to work a variable schedule based on staffing needs, including coverage for absences, peak clinic days, and special site coverage.
Key Responsibilities
1. Reception and Administrative Support
- Answer and appropriately direct phone calls in a timely and professional manner.
- Screen WIC applicants for program eligibility.
- Schedule, reschedule, and manage WIC and nutrition appointments.
- Greet participants and triage to appropriate staff.
- Monitor and manage participant flow in waiting areas.
- Utilize WIC systems and hospital-based electronic systems efficiently.
- Communicate with participants and staff via platforms such as Microsoft Teams and Google Voice.
- Perform general clerical and administrative duties as needed.
2. WIC Certification and Participant Services
- Follow all WIC policies and procedures for certification and recertification.
- Verify identity, income, residency, and participant category; ensure accurate data entry.
- Educate participants on WIC program benefits, food packages, and usage.
- Provide referrals to MassHealth, SNAP, TAFDC, and other community resources.
- Issue required participant notifications (e.g., missed benefits, certification updates).
3. Benefit Issuance
- Issue and reissue WIC food and formula benefits as prescribed.
- Maintain security and accountability of WIC card stock and materials.
4. Additional Responsibilities
- Participate in quality assurance and program improvement activities.
- Attend staff meetings and required trainings.
- Assist with supply ordering and reporting as needed.
- Perform other duties to support WIC program operations.
Minimum Qualifications
- High school diploma or GED required.
- Prior WIC experience/DPH WIC training required.
- Experience in a healthcare or community-based setting is preferred.
- Fluency in Spanish required, additionally Portuguese preferred.
- Strong communication, organizational, and interpersonal skills.
- Demonstrated sensitivity to the needs of diverse populations.
Schedule & Availability Requirements
- Part Time position with variable hours (24 hours/week) based on program needs.
- Must be reliable and available to work on short notice, including coverage for staff absences.
- Ability to work at multiple WIC sites (Jamaica Plain, Roslindale, Brighton).
- Flexibility to work during clinic hours, including occasional evenings or weekends as needed.
Additional Job Details (if applicable)
• Medical, Dental, and Vision insurance
• Tuition Reimbursement
• Generous Paid Time Off
• 50% Off MBTA passes
• Access to childcare resources and emergency backup care
• 403(b), Cash Balance Retirement Plan, and Tax-Sheltered Annuity options
• Exclusive “Perks” - enjoy discounts on tickets and passes for everything from ski resorts to museums to sporting events)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $24.94/Hourly
Grade
3
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Program Assistant Job Roles in Massachusetts
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Search Program Assistant Jobs in MassachusettsProgram Assistant Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for program assistants in Massachusetts?
Universities and academic medical centers are the most active sponsors for program assistant roles in Massachusetts. Employers including Harvard University, MIT, Boston University, Dana-Farber Cancer Institute, and Mass General Brigham have consistent track records of filing H-1B visa and other work visas for program staff. Biotech and research organizations in the Kendall Square and Longwood Medical Area corridors also sponsor regularly, particularly for roles supporting clinical or scientific programs.
Which visa types are most common for program assistant roles in Massachusetts?
The H-1B is the most common visa for program assistants in Massachusetts when the role requires a specific bachelor's degree and qualifies as a specialty occupation. J-1 visas are also prevalent, especially at universities and research institutions that host sponsored exchange visitors. Some program assistants at academic institutions may also work under Optional Practical Training while transitioning to employer-sponsored status. The appropriate category depends on the specific role requirements and employer type.
Which cities in Massachusetts have the most program assistant sponsorship jobs?
Boston and Cambridge together account for the largest concentration of program assistant sponsorship opportunities in Massachusetts, driven by dense clusters of universities, teaching hospitals, and research institutes. Worcester is a secondary hub with institutions like UMass Medical School and major healthcare employers. Springfield and Lowell have smaller but present opportunities, primarily through healthcare networks and community colleges with international hiring capacity.
How to find program assistant visa sponsorship jobs in Massachusetts?
Migrate Mate is the most direct way to find program assistant visa sponsorship jobs in Massachusetts, since the platform filters specifically for employers open to sponsoring international candidates. You can browse roles across Boston, Cambridge, and other Massachusetts cities without sifting through listings from employers who don't sponsor. Filtering by role and state on Migrate Mate surfaces active opportunities at universities, hospitals, and research organizations that have sponsored program assistants before.
Are there state-specific considerations for program assistant roles in Massachusetts?
Massachusetts has a high concentration of cap-exempt H-1B employers, including universities and nonprofit research institutions, which means program assistants hired by those organizations can file H-1B petitions year-round without entering the annual lottery. The state's strong university pipeline also means many program assistant hires come through OPT-to-H-1B transitions. Prevailing wage requirements still apply, and roles must meet specialty occupation standards regardless of the employer's cap-exempt status.
What is the prevailing wage for sponsored program assistant jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.