Program Assistant Visa Sponsorship Jobs in Illinois

Program Assistant - UI Health, Physician Relations

Hiring Department: Medical Staff Office

Location: Chicago, IL USA

Requisition ID: 1042230

FTE: 1.0

Work Schedule: 8:00AM - 4:30PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: July 31, 2026

Salary Range (commensurate with experience): $22.99 - 48.99 / Hourly Wage

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Duties & Responsibilities:

• Coordinate and facilitate monthly New Physician Orientation sessions, including scheduling, materials, attendance tracking, presenter coordination, and follow-up communication.
• Support physician onboarding and offboarding activities by coordinating required steps with participating areas, tracking completion, identifying gaps or delays, and escalating opportunities for improvement to the Program Director and appropriate leaders.
• Coordinate and support New Physician Leader Orientation for newly elected Medical Staff Officers and Delegates, and others as identified.
• Conduct and/or support physician rounding on newly appointed and established physicians, including 30/60/90-day touchpoints, applicant rounding, and other engagement outreach as assigned.
• Maintain a database of physician encounters, needs, issues, follow-up actions, and resolutions; summarize activity for key stakeholders and support process improvement initiatives.
• Serve as a professional liaison between Medical Staff Members, APPs, Medical Staff Services, Medical Staff leadership, Chief Medical Office leadership, departments, and other UI Health partners to support communication, engagement, and timely issue resolution.
• Develop and maintain collaborative working relationships with Clinical Chiefs of Service, Department Administrative Officers, Credentialing Liaisons, departments, and Health College partners to increase communication between the Health Colleges and Medical Staff.
• Support physician wellness activities in collaboration with the Program Director, Medical Staff Wellness Committee, Chief Medical Office, and University Health Services.
• Assist with Medical Staff engagement, retention, and recognition activities, including event planning, physician recognition efforts, communication campaigns, and related program logistics.
• Provide support for the annual Physician Engagement Survey, including communication, tracking, data organization, summaries, and follow-up activities as assigned.
• Communicate Medical Staff and APP needs, responsibilities, and requirements, including but not limited to annual LMS completions, flu shot compliance, BLS training, licensing board updates, and other organizational requirements.
• Coordinate with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Coordinate with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Collaborate with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Coordinate identity proofing and related administrative processes for licensed controlled substance prescribers, as assigned.
• Provide program knowledge, professional support, data compilation, analysis, and summaries related to Physician Relations activities.
• The Program Assistant is a hybrid onsite/remote role which requires demonstrated onsite accountability.
• Other Physician Relations duties as assigned.

Minimum Qualifications Required:

Bachelor’s degree.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.