Administrative Assistant Jobs in USA with Visa Sponsorship
Administrative assistant roles rarely get visa sponsorship in the U.S. because employers generally can't demonstrate that the position requires a bachelor's degree, which is a core H-1B visa requirement. Most immigration attorneys won't even file these petitions since denial rates are extremely high. Your best bet is finding sponsorship through a different, more specialized role and transitioning internally. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsCompany Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling mobile setups, acting as a liaison for remote access issues.
Responsibilities:
- Provides general administrative support. May provide back up support to higher-level management as needed.
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interacts with high-level executives and handles confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Operates with general instruction and some supervision.
Qualifications
- High School diploma or equivalent. Some college preferred.
- 1+ years previous admin experience or equivalent.
- Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling mobile setups, acting as a liaison for remote access issues.
Responsibilities:
- Provides general administrative support. May provide back up support to higher-level management as needed.
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interacts with high-level executives and handles confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Operates with general instruction and some supervision.
Qualifications
- High School diploma or equivalent. Some college preferred.
- 1+ years previous admin experience or equivalent.
- Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
See all 26,909+ Administrative Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Specialize in an industry to strengthen your sponsorship case
A general administrative assistant role is difficult to sponsor, but an administrative professional with deep expertise in healthcare compliance, legal operations, or financial services has a stronger argument for specialty occupation classification. Target industries where administrative roles require specific certifications or technical knowledge that goes beyond general office skills.
Reframe your role around specialized functions
Position yourself as a project coordinator, operations specialist, or executive operations analyst rather than a general administrative assistant. Employers and immigration attorneys can more easily argue that a role requiring project management, data analysis, or strategic coordination meets the H-1B specialty occupation threshold.
Pursue certifications that demonstrate specialized expertise
Credentials like the Certified Administrative Professional (CAP) designation, Project Management Professional (PMP), or industry-specific certifications can help differentiate your profile. These credentials provide evidence that the role requires a body of specialized knowledge beyond basic office administration.
Target universities and nonprofit organizations
Administrative roles at accredited universities and qualifying nonprofit research organizations may be H-1B cap-exempt, meaning no lottery is required. These employers can file H-1B petitions year-round, which significantly improves your chances compared to the competitive annual lottery process.
Consider the J-1 trainee program as a stepping stone
The J-1 trainee visa allows professionals with relevant experience to work in the U.S. for up to 18 months in a structured training program. This can provide a pathway to demonstrate your value to a U.S. employer who may then consider H-1B sponsorship for a more specialized role.
Administrative Assistant jobs are hiring across the US. Find yours.
Find Administrative Assistant JobsFrequently Asked Questions
Is it realistic to get visa sponsorship for an administrative assistant role?
H-1B sponsorship for administrative assistant positions is challenging because USCIS often finds these roles do not meet the specialty occupation standard. The agency has historically denied H-1B petitions for administrative roles, arguing that a bachelor's degree in a specific field is not a normal minimum requirement. However, specialized administrative roles in technical industries or those requiring advanced skills may have a stronger case.
What visa options exist for administrative professionals besides H-1B?
The J-1 trainee or intern visa can provide temporary work authorization for administrative professionals gaining specialized training. Some administrative roles at hotels and resorts may qualify for H-2B temporary worker visas if they are seasonal or peak-load positions. For Canadian and Mexican citizens, the TN visa may be an option if the role can be classified under a qualifying profession like management consultant.
How can I make an administrative assistant position more competitive for sponsorship?
Employers can strengthen a sponsorship case by documenting how the role requires specialized knowledge, such as proficiency in specific enterprise software, industry regulatory knowledge, or bilingual capabilities essential to business operations. Framing the position as a project coordinator or operations specialist rather than a general administrative role can also help. Having a degree directly related to the industry the role supports adds further weight to the petition.
Do any industries sponsor administrative assistants more readily?
Healthcare systems, law firms, and financial institutions sometimes sponsor administrative professionals when the role requires industry-specific expertise, such as medical terminology, legal procedures, or financial compliance knowledge. These specialized requirements make it easier to argue the position qualifies as a specialty occupation. Government contractors and universities may also offer pathways, as some positions at nonprofits and higher education institutions are H-1B cap-exempt.
What is the prevailing wage requirement for sponsored Administrative Assistant jobs?
When a U.S. employer sponsors a foreign worker for a work visa, they are legally required to pay at least the "prevailing wage" — the average wage paid to workers in the same occupation, in the same geographic area, with similar experience. This is set by the Department of Labor to prevent employers from hiring foreign workers at below-market rates. The prevailing wage varies significantly by role, location, and experience level — for example, a administrative assistant in Texas will have a different prevailing wage than the same role in a smaller state. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search.
How to find Administrative Assistant jobs with visa sponsorship?
To find Administrative Assistant jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on large corporations, healthcare systems, educational institutions, and government contractors that frequently sponsor H-1B, TN, and other work visas for administrative roles. These organizations often have established sponsorship programs and need skilled administrative support staff.
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