Administrative Assistant Visa Sponsorship Jobs in Washington
Administrative assistant visa sponsorship jobs in Washington are concentrated in the Seattle metro, where major employers like Amazon, Microsoft, Boeing, and the University of Washington regularly hire for administrative roles. State government agencies in Olympia and healthcare systems across Puget Sound also generate consistent demand for skilled administrative professionals.
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Get Access To All JobsINTRODUCTION
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people worldwide for a better future.
ROLE AND RESPONSIBILITIES
The Administrative Assistant will support the Immigration Team communicating with clients, entering data into a case management system, maintaining electronic files, and performing other administrative tasks. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, and facilitating high-quality communication. This position reports to the Managing Attorney but works closely with all members of the immigration team.
Major Responsibilities:
- Maintain up-to-date knowledge of IRC in Spokane case acceptance policies, which include enrollment eligibility criteria across immigration legal services programs and grants.
- Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys; follow up with clients through reminder text messages and/or phone calls.
- Answer phone calls, emails and text messages from clients and resolve common client concerns, such as regarding updated contact information, position on waitlists for services, or estimated USCIS case processing times; follow protocols to appropriately relay questions requiring legal analysis or more detailed case information to team members; and log all client communications in the case management software.
- Open and process mail (USCIS/NVC correspondence) for immigration programs into the case management software and client folders.
- Create and maintain virtual and/or physical case files according to standardized model.
- Scan and upload clear and complete copies of case-related documents to Box; print and prepare clear and complete copies of materials to be submitted to USCIS as part of legal filings.
- Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law.
- Other tasks and projects as assigned by the Managing Attorney.
BASIC QUALIFICATIONS
- Bilingual English and a major client language highly preferred. Fluency in spoken and written English.
- Strong organizational skills and attention to detail.
- Knowledge of and/or interest to learn about immigration legal services.
- Experience working and communicating effectively in a multi-cultural environment is required; experience with individuals who are Limited English Proficient (LEP) highly desired.
- Self-starter with strong problem-solving skills combined with a solid ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position.
- Interest and ability to contribute both independently and as a key team member.
- Proficient in Microsoft Office (i.e. Word, Excel, and Outlook) and web-based applications (i.e. Google forms, Box, ETO, databases).
WORK ENVIRONMENT
- Standard office setting at IRC’s office in Spokane; regular evening or weekend activities as needed.
- Access to reliable transportation to travel and work off-site at programs.
COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.
COMMITMENT TO DIVERSITY AND INCLUSIVITY
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
COMPENSATION
- Pay Range: $19 - $20.50. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
INTRODUCTION
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people worldwide for a better future.
ROLE AND RESPONSIBILITIES
The Administrative Assistant will support the Immigration Team communicating with clients, entering data into a case management system, maintaining electronic files, and performing other administrative tasks. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, and facilitating high-quality communication. This position reports to the Managing Attorney but works closely with all members of the immigration team.
Major Responsibilities:
- Maintain up-to-date knowledge of IRC in Spokane case acceptance policies, which include enrollment eligibility criteria across immigration legal services programs and grants.
- Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys; follow up with clients through reminder text messages and/or phone calls.
- Answer phone calls, emails and text messages from clients and resolve common client concerns, such as regarding updated contact information, position on waitlists for services, or estimated USCIS case processing times; follow protocols to appropriately relay questions requiring legal analysis or more detailed case information to team members; and log all client communications in the case management software.
- Open and process mail (USCIS/NVC correspondence) for immigration programs into the case management software and client folders.
- Create and maintain virtual and/or physical case files according to standardized model.
- Scan and upload clear and complete copies of case-related documents to Box; print and prepare clear and complete copies of materials to be submitted to USCIS as part of legal filings.
- Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law.
- Other tasks and projects as assigned by the Managing Attorney.
BASIC QUALIFICATIONS
- Bilingual English and a major client language highly preferred. Fluency in spoken and written English.
- Strong organizational skills and attention to detail.
- Knowledge of and/or interest to learn about immigration legal services.
- Experience working and communicating effectively in a multi-cultural environment is required; experience with individuals who are Limited English Proficient (LEP) highly desired.
- Self-starter with strong problem-solving skills combined with a solid ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position.
- Interest and ability to contribute both independently and as a key team member.
- Proficient in Microsoft Office (i.e. Word, Excel, and Outlook) and web-based applications (i.e. Google forms, Box, ETO, databases).
WORK ENVIRONMENT
- Standard office setting at IRC’s office in Spokane; regular evening or weekend activities as needed.
- Access to reliable transportation to travel and work off-site at programs.
COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.
COMMITMENT TO DIVERSITY AND INCLUSIVITY
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
COMPENSATION
- Pay Range: $19 - $20.50. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Administrative Assistant Job Roles in Washington
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Search Administrative Assistant Jobs in WashingtonAdministrative Assistant Jobs in Washington: Frequently Asked Questions
Which companies in Washington sponsor visas for administrative assistants?
Large employers in Washington with established visa sponsorship programs include Amazon, Microsoft, Boeing, and major healthcare systems like Providence and UW Medicine. These organizations have dedicated HR and immigration infrastructure to support sponsored hires. State agencies and research universities, particularly the University of Washington, also sponsor administrative staff, though sponsorship decisions depend on the specific role and candidate qualifications.
Which visa types are most common for administrative assistant roles in Washington?
The H-1B visa is the most frequently used visa for administrative assistants in Washington, but it requires the role to qualify as a specialty occupation, meaning the position must typically require a specific bachelor's degree. Some roles qualify under the TN visa for Canadian and Mexican nationals. The O-1 visa is rarely applicable for administrative positions. Eligibility depends heavily on how the employer defines and documents the role.
Which cities in Washington have the most administrative assistant sponsorship jobs?
Seattle and its surrounding metro, including Bellevue, Redmond, and Kirkland, account for the large majority of administrative assistant sponsorship opportunities in Washington. This reflects the concentration of tech companies and corporate headquarters in the region. Tacoma and Olympia see some demand through healthcare and state government hiring. Spokane has a smaller but present market tied to healthcare and higher education.
How to find administrative assistant visa sponsorship jobs in Washington?
Migrate Mate is built specifically for this search, filtering administrative assistant roles in Washington by visa sponsorship eligibility. Because not all employers advertise sponsorship availability upfront, using a platform like Migrate Mate that screens for sponsoring employers saves significant time. Focus your search on the Seattle metro, where the highest concentration of sponsoring organizations for administrative roles is found.
Are there state-specific considerations for administrative assistants seeking visa sponsorship in Washington?
Washington has no state income tax, which affects how prevailing wage calculations compare to other states. Employers filing an H-1B Labor Condition Application must pay the prevailing wage for the specific administrative role and county, as determined by Department of Labor data. The University of Washington and Washington State University are cap-exempt H-1B employers, meaning they can file H-1B petitions year-round outside the annual lottery.
What is the prevailing wage for sponsored administrative assistant jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.