Administrative Assistant Visa Sponsorship Jobs in Maine
Administrative assistant visa sponsorship jobs in Maine are concentrated in Portland and Augusta, where healthcare systems like MaineHealth and state government agencies maintain steady demand for organized office professionals. Education institutions, including the University of Maine system, also hire in this space. International candidates with strong organizational and communication skills will find the most opportunity in these sectors.
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Get Access To All JobsJob no: 493115
Work type: Staff Full Time - Full Year
Location: Lewiston, ME
Categories: Academic Affairs: Academic Affairs Administration
Title: Academic Administrative Assistant - Hathorn and Pettigrew
Position Purpose:
The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the faculty in the departments of English, Math, the Peer Learning Commons (PLC), and the Bates Dance Festival.
Job Duties:
- Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
- Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects.
- Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
- Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events.
- Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
- May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases.
- May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications.
- May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records.
- Adheres to departmental standards, policies, and procedures with respect to all aspects of the work.
- Submits facilities requests, update building marquee signs, and help desk requests as needed.
- Creates classroom schedule and departmental schedules at start of each semester for facilities staff.
- Processes financial paperwork including invoices, payment requests, inter-office transfers, and travel expense forms.
- Arranges invitations, announcements, posters, catering details, room reservations, and other relevant details related to department events.
- Sends contracts/legislator letters for Bates Dance Festival (BDF) summer interns and contractors, and manages the BDF credit card.
- Provides part-time customer service support for the BDF summer office.
- Enters data from Thesis Cafe and student tutoring sessions into the Peer Learning Commons' Penji database.
Minimum Qualifications:
Education
- Bachelor’s degree preferred.
- An equivalent combination of education and experience will be considered.
Experience
- 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment.
- Previous experience supervising, training and/or coordinating others’ work desired.
- Experience working within a complex office environment with frequently shifting tasks and priorities.
Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred.
Skills and Knowledge
- Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.
- Excellent communication (written, verbal, and listening) skills.
- Strong problem solving and analytical skills.
- Finds comfort and enjoyment in the creative process.
- Impeccable discretion and ability to maintain confidentiality.
- Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment.
- Ability to work independently and handle multiple priorities with minimal supervision.
- Highly motivated and demonstrates initiative.
- Impeccable organizational skills and ability to coordinate resources within the college community.
- Strong interpersonal skills with ability to develop and maintain collegial relationships.
- Must be flexible, collaborative and have a positive attitude.
- Keen attention to detail.
- Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs).
- Willingness and ability to learn additional applications as needed.
- Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College.
Benefits:
Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace.
Equal Employment Opportunity Statement:
Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at glexow@bates.edu.
About Bates:
Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.
Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.
Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.
Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.
The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.
Advertised: 13 May 2026
Job no: 493115
Work type: Staff Full Time - Full Year
Location: Lewiston, ME
Categories: Academic Affairs: Academic Affairs Administration
Title: Academic Administrative Assistant - Hathorn and Pettigrew
Position Purpose:
The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the faculty in the departments of English, Math, the Peer Learning Commons (PLC), and the Bates Dance Festival.
Job Duties:
- Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
- Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects.
- Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
- Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events.
- Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
- May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases.
- May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications.
- May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records.
- Adheres to departmental standards, policies, and procedures with respect to all aspects of the work.
- Submits facilities requests, update building marquee signs, and help desk requests as needed.
- Creates classroom schedule and departmental schedules at start of each semester for facilities staff.
- Processes financial paperwork including invoices, payment requests, inter-office transfers, and travel expense forms.
- Arranges invitations, announcements, posters, catering details, room reservations, and other relevant details related to department events.
- Sends contracts/legislator letters for Bates Dance Festival (BDF) summer interns and contractors, and manages the BDF credit card.
- Provides part-time customer service support for the BDF summer office.
- Enters data from Thesis Cafe and student tutoring sessions into the Peer Learning Commons' Penji database.
Minimum Qualifications:
Education
- Bachelor’s degree preferred.
- An equivalent combination of education and experience will be considered.
Experience
- 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment.
- Previous experience supervising, training and/or coordinating others’ work desired.
- Experience working within a complex office environment with frequently shifting tasks and priorities.
Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred.
Skills and Knowledge
- Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.
- Excellent communication (written, verbal, and listening) skills.
- Strong problem solving and analytical skills.
- Finds comfort and enjoyment in the creative process.
- Impeccable discretion and ability to maintain confidentiality.
- Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment.
- Ability to work independently and handle multiple priorities with minimal supervision.
- Highly motivated and demonstrates initiative.
- Impeccable organizational skills and ability to coordinate resources within the college community.
- Strong interpersonal skills with ability to develop and maintain collegial relationships.
- Must be flexible, collaborative and have a positive attitude.
- Keen attention to detail.
- Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs).
- Willingness and ability to learn additional applications as needed.
- Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College.
Benefits:
Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace.
Equal Employment Opportunity Statement:
Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at glexow@bates.edu.
About Bates:
Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.
Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.
Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.
Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.
The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.
Advertised: 13 May 2026
Administrative Assistant Job Roles in Maine
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Search Administrative Assistant Jobs in MaineAdministrative Assistant Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Maine?
The most active visa-sponsoring employers for administrative assistants in Maine tend to be large healthcare organizations such as MaineHealth and Northern Light Health, along with state government agencies and the University of Maine system. These institutions have established HR infrastructure to handle immigration filings, which smaller Maine employers typically do not. Candidates targeting sponsorship should focus applications on these larger institutional employers.
Which visa types are most common for administrative assistant roles in Maine?
Administrative assistant positions in Maine are most commonly sponsored under the H-1B visa, though eligibility depends on whether the specific role qualifies as a specialty occupation requiring a bachelor's degree in a directly related field. Many general administrative assistant roles do not meet that standard. Candidates with degrees in business administration or management have the strongest case. The TN visa is an option for Canadian and Mexican nationals in qualifying roles.
Which cities in Maine have the most administrative assistant sponsorship jobs?
Portland is Maine's largest city and the primary hub for administrative assistant sponsorship opportunities, driven by its healthcare, financial services, and nonprofit sectors. Augusta, as the state capital, has consistent demand through government agencies and associated contractors. Bangor also has notable activity given the presence of Northern Light Health and the University of Maine system. These three cities account for the large majority of employer-sponsored positions in the state.
How to find administrative assistant visa sponsorship jobs in Maine?
Migrate Mate is the most direct way to find administrative assistant visa sponsorship jobs in Maine, as it filters job listings specifically by sponsorship availability and state. You can browse roles filtered to Maine and sorted by employers with a documented history of sponsoring international candidates. This saves significant time compared to manually vetting each employer. Focusing your search on healthcare networks and university systems in Portland, Augusta, and Bangor will yield the most relevant results.
Are there state-specific considerations for administrative assistants seeking visa sponsorship in Maine?
Maine's relatively small labor market means fewer employers overall are set up to sponsor visas compared to larger states. The Department of Labor's prevailing wage requirements apply to sponsored positions, meaning employers must pay the documented going rate for administrative assistant roles in the specific Maine county where the job is located, not a statewide average. Candidates who already hold OPT or another work authorization status often find it easier to secure an initial offer before requesting H-1B visa sponsorship.
What is the prevailing wage for sponsored administrative assistant jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.