Administrative Assistant Visa Sponsorship Jobs in Maine
Administrative assistant visa sponsorship jobs in Maine are concentrated in Portland and Augusta, where healthcare systems like MaineHealth and state government agencies maintain steady demand for organized office professionals. Education institutions, including the University of Maine system, also hire in this space. International candidates with strong organizational and communication skills will find the most opportunity in these sectors.
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Clerical/Administrative Support
Req #: 92631
Oasis Free Clinics is seeking an Administrative Specialist III to join their team! This is a forward-facing role with an opportunity to interact with patients regularly. The ideal candidate demonstrates empathy and a true interest for interacting with patients while providing the highest level of care. The position does require a keen ability with various IT platforms and the ability to multi-task.
Summary: This position consists of 32 hours per week, day shifts- Monday-Thursday with some flexibility.
The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.
BASIC QUALIFICATIONS
- Education: High School diploma or GED preferred.
- License/Certifications: N/A
- Experience: Four years of experience in an administrative support role required.
- Additional Skills/Requirements Required: Advanced Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Additional Information
MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.
We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.
The pay range for this position is $23.38 to $31.63 per hour.
Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).
In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
If you have questions about this role, please contact jeremy.dube@mainehealth.org
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.
Description
Clerical/Administrative Support
Req #: 92631
Oasis Free Clinics is seeking an Administrative Specialist III to join their team! This is a forward-facing role with an opportunity to interact with patients regularly. The ideal candidate demonstrates empathy and a true interest for interacting with patients while providing the highest level of care. The position does require a keen ability with various IT platforms and the ability to multi-task.
Summary: This position consists of 32 hours per week, day shifts- Monday-Thursday with some flexibility.
The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.
BASIC QUALIFICATIONS
- Education: High School diploma or GED preferred.
- License/Certifications: N/A
- Experience: Four years of experience in an administrative support role required.
- Additional Skills/Requirements Required: Advanced Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Additional Information
MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.
We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.
The pay range for this position is $23.38 to $31.63 per hour.
Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).
In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
If you have questions about this role, please contact jeremy.dube@mainehealth.org
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.
Administrative Assistant Job Roles in Maine
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Search Administrative Assistant Jobs in MaineAdministrative Assistant Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Maine?
The most active visa-sponsoring employers for administrative assistants in Maine tend to be large healthcare organizations such as MaineHealth and Northern Light Health, along with state government agencies and the University of Maine system. These institutions have established HR infrastructure to handle immigration filings, which smaller Maine employers typically do not. Candidates targeting sponsorship should focus applications on these larger institutional employers.
Which visa types are most common for administrative assistant roles in Maine?
Administrative assistant positions in Maine are most commonly sponsored under the H-1B visa, though eligibility depends on whether the specific role qualifies as a specialty occupation requiring a bachelor's degree in a directly related field. Many general administrative assistant roles do not meet that standard. Candidates with degrees in business administration or management have the strongest case. The TN visa is an option for Canadian and Mexican nationals in qualifying roles.
Which cities in Maine have the most administrative assistant sponsorship jobs?
Portland is Maine's largest city and the primary hub for administrative assistant sponsorship opportunities, driven by its healthcare, financial services, and nonprofit sectors. Augusta, as the state capital, has consistent demand through government agencies and associated contractors. Bangor also has notable activity given the presence of Northern Light Health and the University of Maine system. These three cities account for the large majority of employer-sponsored positions in the state.
How to find administrative assistant visa sponsorship jobs in Maine?
Migrate Mate is the most direct way to find administrative assistant visa sponsorship jobs in Maine, as it filters job listings specifically by sponsorship availability and state. You can browse roles filtered to Maine and sorted by employers with a documented history of sponsoring international candidates. This saves significant time compared to manually vetting each employer. Focusing your search on healthcare networks and university systems in Portland, Augusta, and Bangor will yield the most relevant results.
Are there state-specific considerations for administrative assistants seeking visa sponsorship in Maine?
Maine's relatively small labor market means fewer employers overall are set up to sponsor visas compared to larger states. The Department of Labor's prevailing wage requirements apply to sponsored positions, meaning employers must pay the documented going rate for administrative assistant roles in the specific Maine county where the job is located, not a statewide average. Candidates who already hold OPT or another work authorization status often find it easier to secure an initial offer before requesting H-1B visa sponsorship.
What is the prevailing wage for sponsored administrative assistant jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.