Administrative Assistant Visa Sponsorship Jobs in Washington DC
Washington DC's administrative assistant job market is shaped by federal agencies, international organizations, law firms, and nonprofits, with major employers including the World Bank, IMF, Booz Allen Hamilton, and large lobbying and policy groups. International candidates with specialized language skills or policy backgrounds may find visa sponsorship opportunities across this uniquely government-adjacent market.
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Get Access To All JobsLocation
District of Columbia
City
Washington
Role Type
Permanent
WHO WE ARE
ITG Brands is the third-largest tobacco company in the USA with offerings of some of the most well-known cigarette, cigar, and e-vapor brands. As a member of the globally recognized Imperial Brands PLC family, we are a forward-thinking partner with operational integrity.
ITG Brands is committed to putting consumers at the center of what we do, while creating an innovative workplace where inclusion, creativity, and bold thinking drive progress. This empowers us to bring our true selves to work, to collaborate more effectively through showing our passion and being confident to bring new ideas to the table.
We are not afraid to seize opportunities and make things happen – both individually and collaboratively. We strive to exceed expectations by seeing things differently and doing things differently. This truly is a place where we all share a challenger mindset which drives our success.
What You Will Do
-
JOB SUMMARY
Under general supervision, responsible for providing administrative support managing complex schedules, handling diverse organizational tasks, and coordinating intricate travel arrangements, all while maintaining keen attention to detail, discretion, and sensitivity to confidential information. -
WHAT YOU WILL DO
Schedule Management:
- Manage and coordinate complex calendars for multiple individuals, prioritizing and scheduling meetings, appointments, and events.
- Anticipate scheduling conflicts and proactively suggest alternative solutions.
- Ensure individuals are well-prepared for meetings, including providing agendas, background information, and briefing materials.
- Manages requests and inquiries independently, demonstrating sound judgment and decision-making aligned with stakeholder needs.
Travel Arrangements:
- Arrange and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Ensure all travel arrangements align with corporate travel policies and meet the executives’ preferences.
- Manage visa applications and ensure compliance with international travel requirements.
Expense Management:
- Processes expenses, invoices, purchase orders, and ad hoc payment requests, thoroughly verifying the accuracy of invoices before presenting them for final approval.
Meeting & Event Support:
- Organize and prepare for meetings, including gathering and preparing materials, setting up conference rooms, and handling logistics.
- Prepares and distributes agendas, records and circulates meeting minutes, and ensures follow-up on action items until completion.
- Greets and welcomes internal and external guests, maintaining a professional and courteous atmosphere.
- Project managing key events for the Leadership Team.
- Supports event planning and coordination for corporate events, executive off-sites, and team-building activities.
- Collaborates with other departments to ensure cross-functional coordination of events.
Confidentiality and Discretion:
- Handles confidential matters with a high level of professionalism, discretion, and confidentiality.
- Ensures compliance with all company policies and legal requirements regarding confidentiality and data protection.
Office & Relationship Management:
- Maintain a well-organized office environment, including managing supplies and coordinating with facilities for any necessary support.
- Provide backup support to other administrative staff as needed.
- Build and maintain strong working relationships with internal and external stakeholders.
- Represent the leadership team with professionalism and a positive attitude in all interactions.
- Acts as an ambassador within the business demonstrating our Connections Behaviors.
- Works with colleagues and ensures knowledge of the business is up to date with what is happening (across the business).
- Performs other job-related duties as assigned.
Qualifications
REQUIRED MINIMUM QUALIFICATIONS:
Education and Experience:
- High School Diploma / GED
- 5+ Years related work experience to include, but is not limited to:
- C-Suite level support
- Working in a corporate / fast moving environment
- Using third-party travel systems to book travel and accommodations, while also ensuring that visa requirements are met and second passports are obtained if necessary
- Managing multiple calendars simultaneously, ensuring seamless coordination and prioritization of appointments and meetings
- Must be 21 years of age or older
Knowledge of:
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams
- Knowledge of SAP Concur, Workday, and the processes for raising purchase orders, completing expenses, and tracking finances
Skilled in:
- Connecting the dots across the business, identifying overlapping meetings or travel plans, and proactively suggesting more efficient ways to coordinate and optimize schedules
- Verbal and written communication
- Attention to detail
- Problem/situation analysis
- Effective time and task management
- Multitasking capabilities
- Flexibility and adaptability
Ability to:
- Read, write, and speak English fluently
- Manage multiple work projects, coordinate the calendars of multiple individuals, and organize multiple travel arrangements concurrently
- Maintain a highly professional approach and remain calm under pressure
- Communicate to a broad and diverse audience
- Plan, organize, prioritize and manage projects or programs
- Maintain effective working relationships
- Demonstrate critical thinking
- Work with diverse populations and varying education levels
- Receive and communicate information orally and in writing
- Prioritize assignments, workload, and manage time accordingly
Work Environment and Physical Demand
- Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).
- Walks, sits, or stands for prolonged periods.
- Requires prolonged machine operation including computer and keyboard equipment.
This job description is intended to be generic in nature and describe the essential functions of the job. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.
What We Offer
- Competitive benefits package that includes medical/dental/vision/life insurance/disability plans
- Dollar for dollar 401k match up to 6% and 5% annual company contribution
- 15 Company-paid holidays
- Generous paid time off
- Employee recognition and discount programs
- Education assistance
- Employee referral bonus program
Annual Base Salary Range: $57,936.00 - $72,420.00
Final compensation will be determined based on experience, qualifications, and internal equity. This role may also be eligible for annual bonus or incentive compensation.
Applicant Information
This job description describes the essential functions of the job at the time the job description was created, but it is not an exhaustive list of tasks, duties and responsibilities. In addition, the position may evolve or change over time and such changes may not be reflected in the job description until it is next updated.
Everyone Belongs
ITG Brands and ITG Cigars provides equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you have a concern about discrimination in the application or hiring process or you need an accommodation based on religion, disability or pregnancy in the application or hiring process, please contact us at TalentAcquisition@itgbrands.com.
Location
District of Columbia
City
Washington
Role Type
Permanent
WHO WE ARE
ITG Brands is the third-largest tobacco company in the USA with offerings of some of the most well-known cigarette, cigar, and e-vapor brands. As a member of the globally recognized Imperial Brands PLC family, we are a forward-thinking partner with operational integrity.
ITG Brands is committed to putting consumers at the center of what we do, while creating an innovative workplace where inclusion, creativity, and bold thinking drive progress. This empowers us to bring our true selves to work, to collaborate more effectively through showing our passion and being confident to bring new ideas to the table.
We are not afraid to seize opportunities and make things happen – both individually and collaboratively. We strive to exceed expectations by seeing things differently and doing things differently. This truly is a place where we all share a challenger mindset which drives our success.
What You Will Do
-
JOB SUMMARY
Under general supervision, responsible for providing administrative support managing complex schedules, handling diverse organizational tasks, and coordinating intricate travel arrangements, all while maintaining keen attention to detail, discretion, and sensitivity to confidential information. -
WHAT YOU WILL DO
Schedule Management:
- Manage and coordinate complex calendars for multiple individuals, prioritizing and scheduling meetings, appointments, and events.
- Anticipate scheduling conflicts and proactively suggest alternative solutions.
- Ensure individuals are well-prepared for meetings, including providing agendas, background information, and briefing materials.
- Manages requests and inquiries independently, demonstrating sound judgment and decision-making aligned with stakeholder needs.
Travel Arrangements:
- Arrange and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Ensure all travel arrangements align with corporate travel policies and meet the executives’ preferences.
- Manage visa applications and ensure compliance with international travel requirements.
Expense Management:
- Processes expenses, invoices, purchase orders, and ad hoc payment requests, thoroughly verifying the accuracy of invoices before presenting them for final approval.
Meeting & Event Support:
- Organize and prepare for meetings, including gathering and preparing materials, setting up conference rooms, and handling logistics.
- Prepares and distributes agendas, records and circulates meeting minutes, and ensures follow-up on action items until completion.
- Greets and welcomes internal and external guests, maintaining a professional and courteous atmosphere.
- Project managing key events for the Leadership Team.
- Supports event planning and coordination for corporate events, executive off-sites, and team-building activities.
- Collaborates with other departments to ensure cross-functional coordination of events.
Confidentiality and Discretion:
- Handles confidential matters with a high level of professionalism, discretion, and confidentiality.
- Ensures compliance with all company policies and legal requirements regarding confidentiality and data protection.
Office & Relationship Management:
- Maintain a well-organized office environment, including managing supplies and coordinating with facilities for any necessary support.
- Provide backup support to other administrative staff as needed.
- Build and maintain strong working relationships with internal and external stakeholders.
- Represent the leadership team with professionalism and a positive attitude in all interactions.
- Acts as an ambassador within the business demonstrating our Connections Behaviors.
- Works with colleagues and ensures knowledge of the business is up to date with what is happening (across the business).
- Performs other job-related duties as assigned.
Qualifications
REQUIRED MINIMUM QUALIFICATIONS:
Education and Experience:
- High School Diploma / GED
- 5+ Years related work experience to include, but is not limited to:
- C-Suite level support
- Working in a corporate / fast moving environment
- Using third-party travel systems to book travel and accommodations, while also ensuring that visa requirements are met and second passports are obtained if necessary
- Managing multiple calendars simultaneously, ensuring seamless coordination and prioritization of appointments and meetings
- Must be 21 years of age or older
Knowledge of:
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams
- Knowledge of SAP Concur, Workday, and the processes for raising purchase orders, completing expenses, and tracking finances
Skilled in:
- Connecting the dots across the business, identifying overlapping meetings or travel plans, and proactively suggesting more efficient ways to coordinate and optimize schedules
- Verbal and written communication
- Attention to detail
- Problem/situation analysis
- Effective time and task management
- Multitasking capabilities
- Flexibility and adaptability
Ability to:
- Read, write, and speak English fluently
- Manage multiple work projects, coordinate the calendars of multiple individuals, and organize multiple travel arrangements concurrently
- Maintain a highly professional approach and remain calm under pressure
- Communicate to a broad and diverse audience
- Plan, organize, prioritize and manage projects or programs
- Maintain effective working relationships
- Demonstrate critical thinking
- Work with diverse populations and varying education levels
- Receive and communicate information orally and in writing
- Prioritize assignments, workload, and manage time accordingly
Work Environment and Physical Demand
- Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).
- Walks, sits, or stands for prolonged periods.
- Requires prolonged machine operation including computer and keyboard equipment.
This job description is intended to be generic in nature and describe the essential functions of the job. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.
What We Offer
- Competitive benefits package that includes medical/dental/vision/life insurance/disability plans
- Dollar for dollar 401k match up to 6% and 5% annual company contribution
- 15 Company-paid holidays
- Generous paid time off
- Employee recognition and discount programs
- Education assistance
- Employee referral bonus program
Annual Base Salary Range: $57,936.00 - $72,420.00
Final compensation will be determined based on experience, qualifications, and internal equity. This role may also be eligible for annual bonus or incentive compensation.
Applicant Information
This job description describes the essential functions of the job at the time the job description was created, but it is not an exhaustive list of tasks, duties and responsibilities. In addition, the position may evolve or change over time and such changes may not be reflected in the job description until it is next updated.
Everyone Belongs
ITG Brands and ITG Cigars provides equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you have a concern about discrimination in the application or hiring process or you need an accommodation based on religion, disability or pregnancy in the application or hiring process, please contact us at TalentAcquisition@itgbrands.com.
Administrative Assistant Job Roles in Washington DC
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Search Administrative Assistant Jobs in Washington DCAdministrative Assistant Jobs in Washington DC: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Washington DC?
International organizations headquartered in DC, including the World Bank Group, the International Monetary Fund, and the Inter-American Development Bank, regularly sponsor foreign nationals for administrative roles. Large consulting firms such as Booz Allen Hamilton and Deloitte, as well as major law firms and trade associations with global operations, have also sponsored administrative assistants, typically for candidates with specialized language skills or subject-matter expertise.
Which visa types are most common for administrative assistant roles in Washington DC?
The H-1B visa is the most common employer-sponsored visa, though it requires the role to qualify as a specialty occupation, which can be harder to establish for general administrative positions than for technical roles. International organizations like the World Bank and IMF sometimes sponsor staff under G-4 visas. Candidates already holding an EAD through OPT, a spouse visa, or another work-authorized status are often more attractive to DC employers for these roles.
How to find administrative assistant visa sponsorship jobs in Washington DC?
Migrate Mate is built specifically to surface administrative assistant roles in Washington DC where employers have a documented history of visa sponsorship. Because many DC employers, particularly international organizations, law firms, and government contractors, do sponsor foreign nationals for administrative positions, filtering by sponsorship history helps you focus your applications. Migrate Mate lets you search and filter by role type and location so you can identify active DC opportunities without sifting through listings from employers unlikely to sponsor.
Which areas of Washington DC have the most administrative assistant sponsorship jobs?
DC does not have distinct cities within it, but sponsorship-friendly administrative roles are concentrated in specific neighborhoods and corridors. The central business district around K Street and downtown DC is dense with law firms, lobbying groups, and consulting firms. The Foggy Bottom and Pennsylvania Avenue corridors house international organizations and federal contractors. Capitol Hill organizations and think tanks in the Dupont Circle and Georgetown areas also generate administrative hiring with occasional sponsorship.
What should international candidates know about administrative assistant sponsorship in Washington DC?
DC's administrative roles are more sponsor-friendly than in most U.S. cities, largely because the high concentration of international organizations, embassies, and multilateral institutions creates genuine demand for candidates with foreign language proficiency, cross-cultural communication skills, or regional expertise. Candidates who can clearly demonstrate a specialized skill beyond general office administration, such as fluency in Arabic, French, or Mandarin, are far more likely to attract H-1B sponsorship from DC employers than those applying for purely generalist roles.
What is the prevailing wage for sponsored administrative assistant jobs in Washington DC?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.