Administrative Assistant Visa Sponsorship Jobs in Washington DC
Washington DC's administrative assistant job market is shaped by federal agencies, international organizations, law firms, and nonprofits, with major employers including the World Bank, IMF, Booz Allen Hamilton, and large lobbying and policy groups. International candidates with specialized language skills or policy backgrounds may find visa sponsorship opportunities across this uniquely government-adjacent market.
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Get Access To All JobsINTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
JOB OVERVIEW
The Director of Administrative Services provides strategic and operational leadership for the Library’s administrative, financial, and business functions. Reporting directly to the Dean of the Library, the Director serves as a key member of the Library’s senior leadership team and is responsible for ensuring that the administrative infrastructure of the Library effectively supports its mission, strategic priorities, and long-term sustainability. The position serves as the lead finance and procurement liaison for the Library and maintains collaborative relationships with University administrative offices to ensure sound stewardship of resources and alignment with institutional policies and priorities.
The Director provides leadership in financial management, strategic planning, organizational effectiveness, policy development, human resources coordination, facilities management, and operational administration. In partnership with the Dean’s Executive Assistant and administrative staff, the Director serves as an administrative fulcrum for the organization, helping to align people, processes, resources, and information in support of the Dean’s office and Library leadership. Through the integration of administrative systems and services, the Director advances operational excellence, promotes accountability and compliance, and helps position the Library to meet evolving institutional and community needs.
WORK INTERACTIONS
The Director of Administrative Services (“the Director”) reports directly to the Dean of the Library and serves as a key member of the Library’s senior leadership team. The position works closely with Associate University Librarians, directors, managers, librarians, staff, and student employees to ensure effective coordination of the Library’s administrative, financial, operational, and organizational functions. The Director provides leadership and guidance on matters related to budgeting, procurement, human resources coordination, facilities planning, organizational effectiveness, policy implementation, and strategic initiatives. Depending on the final organizational structure, the position may directly supervise administrative services staff and related operational functions.
The Director maintains collaborative partnerships with numerous University offices, including Human Resources, the Benefits Office, Advancement, the Student Employment Office, Procurement, the Main Campus Office of Finance and Business Services, Georgetown University Police Department (GUPD), University Facilities, and other administrative units. Serving as the Library’s primary administrative liaison to these offices, the Director helps ensure that institutional policies are implemented effectively, transactions and processes are managed accurately and efficiently, and operational needs are addressed in a timely manner. Through these partnerships, the position strengthens the Library’s capacity to support Georgetown University’s mission of teaching, learning, research, and service by ensuring that administrative resources, systems, and infrastructure effectively advance the Library’s strategic goals and long-term sustainability.
BASIC QUALIFICATIONS
- Master's degree in business administration, higher education administration, public administration, human resources, finance, library and information science, or a related field; or an equivalent combination of education, training, and progressively responsible professional experience.
- Minimum of seven years of progressively responsible administrative, financial, or operational leadership experience, including demonstrated responsibility for budgeting, financial planning, forecasting, procurement, contract administration, and resource management within a complex organization.
- Minimum of three years of experience supporting human resources, organizational operations, and administrative functions, including workforce planning, position management, employee onboarding, and policy implementation.
- Minimum of five years of supervisory experience, including hiring, coaching, performance management, and staff development.
- Demonstrated experience leading organizational, operational, or change management initiatives, including the implementation of new processes, systems, policies, and strategic priorities.
- Demonstrated ability to plan, organize, prioritize, and manage multiple complex and competing responsibilities while maintaining a high level of accuracy, diplomacy, responsiveness, and customer/patron service.
- Demonstrated commitment to organizational effectiveness, continuous improvement, and the development of efficient and sustainable administrative practices.
- Excellent interpersonal, written, and verbal communication skills, with the ability to build productive relationships across all levels of an organization.
- Ability to exercise sound judgment, maintain confidentiality, manage sensitive information, and uphold the highest standards of professionalism and ethical conduct.
- Demonstrated commitment to fostering an equitable and inclusive workplace and ability to work effectively with individuals from diverse backgrounds and perspectives.
- Advanced proficiency with Excel and the Microsoft Office Suite, Google Workspace, Adobe Acrobat, web conferencing platforms, and enterprise administrative systems.
- Demonstrated experience utilizing financial, human resources, and reporting systems, including the effective use of databases and spreadsheets for analysis, reporting, and decision support.
- Experience working in higher education, libraries, cultural institutions, or other complex mission-driven organizations.
- Experience serving as a liaison to central finance, procurement, human resources, facilities, or other administrative units.
- Experience supporting executive-level leaders and participating in strategic planning, policy development, and organizational effectiveness initiatives.
- Experience leading cross-functional projects and initiatives using project management principles, processes, and software platforms to coordinate timelines, deliverables, stakeholders, and organizational change.
WORK MODE DESIGNATION
This position has been designated as Hybrid 2 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
INTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
JOB OVERVIEW
The Director of Administrative Services provides strategic and operational leadership for the Library’s administrative, financial, and business functions. Reporting directly to the Dean of the Library, the Director serves as a key member of the Library’s senior leadership team and is responsible for ensuring that the administrative infrastructure of the Library effectively supports its mission, strategic priorities, and long-term sustainability. The position serves as the lead finance and procurement liaison for the Library and maintains collaborative relationships with University administrative offices to ensure sound stewardship of resources and alignment with institutional policies and priorities.
The Director provides leadership in financial management, strategic planning, organizational effectiveness, policy development, human resources coordination, facilities management, and operational administration. In partnership with the Dean’s Executive Assistant and administrative staff, the Director serves as an administrative fulcrum for the organization, helping to align people, processes, resources, and information in support of the Dean’s office and Library leadership. Through the integration of administrative systems and services, the Director advances operational excellence, promotes accountability and compliance, and helps position the Library to meet evolving institutional and community needs.
WORK INTERACTIONS
The Director of Administrative Services (“the Director”) reports directly to the Dean of the Library and serves as a key member of the Library’s senior leadership team. The position works closely with Associate University Librarians, directors, managers, librarians, staff, and student employees to ensure effective coordination of the Library’s administrative, financial, operational, and organizational functions. The Director provides leadership and guidance on matters related to budgeting, procurement, human resources coordination, facilities planning, organizational effectiveness, policy implementation, and strategic initiatives. Depending on the final organizational structure, the position may directly supervise administrative services staff and related operational functions.
The Director maintains collaborative partnerships with numerous University offices, including Human Resources, the Benefits Office, Advancement, the Student Employment Office, Procurement, the Main Campus Office of Finance and Business Services, Georgetown University Police Department (GUPD), University Facilities, and other administrative units. Serving as the Library’s primary administrative liaison to these offices, the Director helps ensure that institutional policies are implemented effectively, transactions and processes are managed accurately and efficiently, and operational needs are addressed in a timely manner. Through these partnerships, the position strengthens the Library’s capacity to support Georgetown University’s mission of teaching, learning, research, and service by ensuring that administrative resources, systems, and infrastructure effectively advance the Library’s strategic goals and long-term sustainability.
BASIC QUALIFICATIONS
- Master's degree in business administration, higher education administration, public administration, human resources, finance, library and information science, or a related field; or an equivalent combination of education, training, and progressively responsible professional experience.
- Minimum of seven years of progressively responsible administrative, financial, or operational leadership experience, including demonstrated responsibility for budgeting, financial planning, forecasting, procurement, contract administration, and resource management within a complex organization.
- Minimum of three years of experience supporting human resources, organizational operations, and administrative functions, including workforce planning, position management, employee onboarding, and policy implementation.
- Minimum of five years of supervisory experience, including hiring, coaching, performance management, and staff development.
- Demonstrated experience leading organizational, operational, or change management initiatives, including the implementation of new processes, systems, policies, and strategic priorities.
- Demonstrated ability to plan, organize, prioritize, and manage multiple complex and competing responsibilities while maintaining a high level of accuracy, diplomacy, responsiveness, and customer/patron service.
- Demonstrated commitment to organizational effectiveness, continuous improvement, and the development of efficient and sustainable administrative practices.
- Excellent interpersonal, written, and verbal communication skills, with the ability to build productive relationships across all levels of an organization.
- Ability to exercise sound judgment, maintain confidentiality, manage sensitive information, and uphold the highest standards of professionalism and ethical conduct.
- Demonstrated commitment to fostering an equitable and inclusive workplace and ability to work effectively with individuals from diverse backgrounds and perspectives.
- Advanced proficiency with Excel and the Microsoft Office Suite, Google Workspace, Adobe Acrobat, web conferencing platforms, and enterprise administrative systems.
- Demonstrated experience utilizing financial, human resources, and reporting systems, including the effective use of databases and spreadsheets for analysis, reporting, and decision support.
- Experience working in higher education, libraries, cultural institutions, or other complex mission-driven organizations.
- Experience serving as a liaison to central finance, procurement, human resources, facilities, or other administrative units.
- Experience supporting executive-level leaders and participating in strategic planning, policy development, and organizational effectiveness initiatives.
- Experience leading cross-functional projects and initiatives using project management principles, processes, and software platforms to coordinate timelines, deliverables, stakeholders, and organizational change.
WORK MODE DESIGNATION
This position has been designated as Hybrid 2 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
Administrative Assistant Job Roles in Washington DC
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Search Administrative Assistant Jobs in Washington DCAdministrative Assistant Jobs in Washington DC: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Washington DC?
International organizations headquartered in DC, including the World Bank Group, the International Monetary Fund, and the Inter-American Development Bank, regularly sponsor foreign nationals for administrative roles. Large consulting firms such as Booz Allen Hamilton and Deloitte, as well as major law firms and trade associations with global operations, have also sponsored administrative assistants, typically for candidates with specialized language skills or subject-matter expertise.
Which visa types are most common for administrative assistant roles in Washington DC?
The H-1B visa is the most common employer-sponsored visa, though it requires the role to qualify as a specialty occupation, which can be harder to establish for general administrative positions than for technical roles. International organizations like the World Bank and IMF sometimes sponsor staff under G-4 visas. Candidates already holding an EAD through OPT, a spouse visa, or another work-authorized status are often more attractive to DC employers for these roles.
How to find administrative assistant visa sponsorship jobs in Washington DC?
Migrate Mate is built specifically to surface administrative assistant roles in Washington DC where employers have a documented history of visa sponsorship. Because many DC employers, particularly international organizations, law firms, and government contractors, do sponsor foreign nationals for administrative positions, filtering by sponsorship history helps you focus your applications. Migrate Mate lets you search and filter by role type and location so you can identify active DC opportunities without sifting through listings from employers unlikely to sponsor.
Which areas of Washington DC have the most administrative assistant sponsorship jobs?
DC does not have distinct cities within it, but sponsorship-friendly administrative roles are concentrated in specific neighborhoods and corridors. The central business district around K Street and downtown DC is dense with law firms, lobbying groups, and consulting firms. The Foggy Bottom and Pennsylvania Avenue corridors house international organizations and federal contractors. Capitol Hill organizations and think tanks in the Dupont Circle and Georgetown areas also generate administrative hiring with occasional sponsorship.
What should international candidates know about administrative assistant sponsorship in Washington DC?
DC's administrative roles are more sponsor-friendly than in most U.S. cities, largely because the high concentration of international organizations, embassies, and multilateral institutions creates genuine demand for candidates with foreign language proficiency, cross-cultural communication skills, or regional expertise. Candidates who can clearly demonstrate a specialized skill beyond general office administration, such as fluency in Arabic, French, or Mandarin, are far more likely to attract H-1B sponsorship from DC employers than those applying for purely generalist roles.
What is the prevailing wage for sponsored administrative assistant jobs in Washington DC?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.