Administrative Assistant Visa Sponsorship Jobs in Pennsylvania
Administrative assistant visa sponsorship jobs in Pennsylvania are concentrated in Philadelphia, Pittsburgh, and Harrisburg, where large employers in healthcare, higher education, and government contracting actively hire. Organizations like the University of Pennsylvania, UPMC, and major consulting firms have sponsored administrative roles for international candidates holding H-1B visa or other work visas.
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Get Access To All JobsINTRODUCTION
Temple University's College of Engineering is searching for a Senior Department Administrative Specialist!
Become a part of the Temple family and you will have access to the following:
- A hybrid work schedule
- Full medical, dental, vision coverage
- Paid time off
- 9 Federally Observed Paid Holidays
- 3 Personal Days
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION-FREE
- A generous retirement plan and so much more!
Salary Range: $46,000 - $56,000
Position Summary
The Department Administrative Specialist assists the Department Chairperson by overseeing, implementing, and following through on a number of assigned tasks. The Specialist assists the Chair in the administrative aspects of full-time and adjunct faculty hiring, as well as promotion and tenure. The Administrative Specialist is responsible for all administrative tasks associated with scheduling undergraduate lectures and laboratories each semester, as well as graduate course offerings at the Main and Ambler Campuses. The Specialist prepares all faculty teaching schedules for the Chairperson each semester, reviews the master schedule, and completes all section updates and course inventory forms. The Specialist also assumes primary responsibility for planning and implementing specific projects.
Performs other duties as assigned.
JOB DETAILS
- This position requires a background check for PII/Cash Handling responsibilities.
REQUIRED EDUCATION AND EXPERIENCE
- At least three years of experience as an administrative assistant or related administrative experience are required.
- An equivalent combination of education and experience may be considered.
PREFERRED EDUCATION AND EXPERIENCE
- Experience in an academic or higher education environment is preferred.
REQUIRED SKILLS AND ABILITIES
- Ability to manage multiple projects and priorities in a fast-paced environment
- Strong organizational skills, including the ability to maintain an organized workplace and effectively manage files, records, schedules, and administrative workflows
- Ability to pay close attention to detail, work independently with little supervision, and maintain confidentiality of student records
- Demonstrated proficiency in Microsoft Office, including word processing, spreadsheets, presentation software, and databases
- Excellent oral and written communication skills, along with the ability to interact effectively with a diverse group of students, staff, and faculty
This position is assigned a hybrid work arrangement (on-campus and remote) – the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.
EEO STATEMENT
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
COMPLIANCE STATEMENT
In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
ANNUAL SECURITY AND FIRE SAFETY REPORT
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.
INTRODUCTION
Temple University's College of Engineering is searching for a Senior Department Administrative Specialist!
Become a part of the Temple family and you will have access to the following:
- A hybrid work schedule
- Full medical, dental, vision coverage
- Paid time off
- 9 Federally Observed Paid Holidays
- 3 Personal Days
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION-FREE
- A generous retirement plan and so much more!
Salary Range: $46,000 - $56,000
Position Summary
The Department Administrative Specialist assists the Department Chairperson by overseeing, implementing, and following through on a number of assigned tasks. The Specialist assists the Chair in the administrative aspects of full-time and adjunct faculty hiring, as well as promotion and tenure. The Administrative Specialist is responsible for all administrative tasks associated with scheduling undergraduate lectures and laboratories each semester, as well as graduate course offerings at the Main and Ambler Campuses. The Specialist prepares all faculty teaching schedules for the Chairperson each semester, reviews the master schedule, and completes all section updates and course inventory forms. The Specialist also assumes primary responsibility for planning and implementing specific projects.
Performs other duties as assigned.
JOB DETAILS
- This position requires a background check for PII/Cash Handling responsibilities.
REQUIRED EDUCATION AND EXPERIENCE
- At least three years of experience as an administrative assistant or related administrative experience are required.
- An equivalent combination of education and experience may be considered.
PREFERRED EDUCATION AND EXPERIENCE
- Experience in an academic or higher education environment is preferred.
REQUIRED SKILLS AND ABILITIES
- Ability to manage multiple projects and priorities in a fast-paced environment
- Strong organizational skills, including the ability to maintain an organized workplace and effectively manage files, records, schedules, and administrative workflows
- Ability to pay close attention to detail, work independently with little supervision, and maintain confidentiality of student records
- Demonstrated proficiency in Microsoft Office, including word processing, spreadsheets, presentation software, and databases
- Excellent oral and written communication skills, along with the ability to interact effectively with a diverse group of students, staff, and faculty
This position is assigned a hybrid work arrangement (on-campus and remote) – the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.
EEO STATEMENT
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
COMPLIANCE STATEMENT
In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
ANNUAL SECURITY AND FIRE SAFETY REPORT
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.
Administrative Assistant Job Roles in Pennsylvania
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Search Administrative Assistant Jobs in PennsylvaniaAdministrative Assistant Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Pennsylvania?
Large employers in Pennsylvania's healthcare and higher education sectors have the strongest track record of sponsoring administrative staff. UPMC, Jefferson Health, Temple University, the University of Pennsylvania, and Penn State are among the organizations that have filed sponsorships for administrative roles. Major consulting and professional services firms with Philadelphia or Pittsburgh offices also appear in DOL disclosure data for this occupation category.
Which visa types are most common for administrative assistant roles in Pennsylvania?
Administrative assistant positions can qualify for H-1B sponsorship when the role requires a specific bachelor's degree, though demonstrating specialty occupation status for general administrative work can be a higher bar than for technical fields. Some candidates in Pennsylvania also enter through TN visas if they are Canadian or Mexican nationals in qualifying categories, or through other employer-sponsored categories depending on their background and the role's requirements.
Which cities in Pennsylvania have the most administrative assistant sponsorship jobs?
Philadelphia accounts for the largest share of administrative assistant sponsorship activity in Pennsylvania, driven by its dense concentration of hospitals, universities, law firms, and corporate headquarters. Pittsburgh is a secondary hub, particularly within healthcare systems and Carnegie Mellon or University of Pittsburgh-affiliated employers. Harrisburg, as the state capital, also generates administrative hiring through government agencies and contractors.
How to find administrative assistant visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to browse administrative assistant openings in Pennsylvania without sorting through roles that don't offer sponsorship. You can narrow results by city, employer type, and visa category. This is particularly useful in Pennsylvania, where sponsoring employers are concentrated in specific sectors like healthcare and higher education rather than distributed broadly across industries.
Are there state-specific considerations for administrative assistant sponsorship in Pennsylvania?
Pennsylvania's administrative assistant sponsorship activity is closely tied to its anchor institutions: large hospital networks, research universities, and state government contractors. Employers in these sectors are generally more experienced with immigration processes than smaller private companies. Philadelphia's position as a regional hub for law, finance, and life sciences also means some administrative roles within those industries carry stronger sponsorship precedent, particularly positions supporting specialized teams or executives.
What is the prevailing wage for sponsored administrative assistant jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.