Administrative Assistant Visa Sponsorship Jobs in Pennsylvania
Administrative assistant visa sponsorship jobs in Pennsylvania are concentrated in Philadelphia, Pittsburgh, and Harrisburg, where large employers in healthcare, higher education, and government contracting actively hire. Organizations like the University of Pennsylvania, UPMC, and major consulting firms have sponsored administrative roles for international candidates holding H-1B visa or other work visas.
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We are seeking an experienced administrative professional to support operations at our Erie, PA facility. This role serves as the sole onsite administrative presence and requires a high level of independence, adaptability, and professionalism. The ideal candidate is comfortable wearing multiple hats, managing competing priorities, and working confidently in an operations-based environment while interacting with a variety of stakeholders. This position requires strong judgment, integrity, and the ability to speak up appropriately when issues arise. Prior experience in cash handling, reconciliation, and administrative operations is essential.
Responsibilities
Office Operations
- Process accounts payable in a timely and accurate manner via internal AP systems or purchasing card.
- Manage shipping and receiving activities for the location.
- Conduct weekly inventory of office, breakroom, and maintenance supplies and coordinate replenishment.
- Maintain front reception and common areas to ensure cleanliness and professional appearance.
- Support customer and supplier interactions, visitors, mail, reports, copying, filing, and phone coverage.
- Process Donations and Sales Orders for the location.
- Manage weekly override report for Sales Team.
- Answer inquiries about the customer response system.
- Uniform LPO for location.
- Mobile Phone LPO for location.
- Frontline hiring support.
- Safety/DOT LPO.
- Badge system LPO.
Administrative & Site Support
- Serve as a go to support resource for the local team.
- Provide planning and execution support for company events, meetings, and diversity engagement initiatives.
- Respond to email, phone, and direct messages in a timely, professional manner.
- Perform additional administrative and customer support responsibilities as assigned; Manage Ad hoc requests and special projects.
- Back up to settlement clerk.
COMPENSATION AND BENEFITS:
- The expected compensation range for this position is between $39,500 - $63,100.
- Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
- In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
QUALIFICATIONS
- High School Diploma or GED required.
- Minimum of 3–5 years of administrative experience.
- Strong organizational and time management skills with the ability to prioritize in a fast paced environment.
- Proven ability to multitask with a sense of urgency while maintaining accuracy.
- Exceptional attention to detail and follow through.
- Strong written and verbal communication skills with the ability to interact professionally and constructively with internal and external partners.
- Self motivated, proactive, and customer focused.
- Demonstrated tact, integrity, maturity, professionalism, and respect for others.
- Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint.
Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement.
Overview:
We are seeking an experienced administrative professional to support operations at our Erie, PA facility. This role serves as the sole onsite administrative presence and requires a high level of independence, adaptability, and professionalism. The ideal candidate is comfortable wearing multiple hats, managing competing priorities, and working confidently in an operations-based environment while interacting with a variety of stakeholders. This position requires strong judgment, integrity, and the ability to speak up appropriately when issues arise. Prior experience in cash handling, reconciliation, and administrative operations is essential.
Responsibilities
Office Operations
- Process accounts payable in a timely and accurate manner via internal AP systems or purchasing card.
- Manage shipping and receiving activities for the location.
- Conduct weekly inventory of office, breakroom, and maintenance supplies and coordinate replenishment.
- Maintain front reception and common areas to ensure cleanliness and professional appearance.
- Support customer and supplier interactions, visitors, mail, reports, copying, filing, and phone coverage.
- Process Donations and Sales Orders for the location.
- Manage weekly override report for Sales Team.
- Answer inquiries about the customer response system.
- Uniform LPO for location.
- Mobile Phone LPO for location.
- Frontline hiring support.
- Safety/DOT LPO.
- Badge system LPO.
Administrative & Site Support
- Serve as a go to support resource for the local team.
- Provide planning and execution support for company events, meetings, and diversity engagement initiatives.
- Respond to email, phone, and direct messages in a timely, professional manner.
- Perform additional administrative and customer support responsibilities as assigned; Manage Ad hoc requests and special projects.
- Back up to settlement clerk.
COMPENSATION AND BENEFITS:
- The expected compensation range for this position is between $39,500 - $63,100.
- Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
- In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
QUALIFICATIONS
- High School Diploma or GED required.
- Minimum of 3–5 years of administrative experience.
- Strong organizational and time management skills with the ability to prioritize in a fast paced environment.
- Proven ability to multitask with a sense of urgency while maintaining accuracy.
- Exceptional attention to detail and follow through.
- Strong written and verbal communication skills with the ability to interact professionally and constructively with internal and external partners.
- Self motivated, proactive, and customer focused.
- Demonstrated tact, integrity, maturity, professionalism, and respect for others.
- Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint.
Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement.
Administrative Assistant Job Roles in Pennsylvania
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Search Administrative Assistant Jobs in PennsylvaniaAdministrative Assistant Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Pennsylvania?
Large employers in Pennsylvania's healthcare and higher education sectors have the strongest track record of sponsoring administrative staff. UPMC, Jefferson Health, Temple University, the University of Pennsylvania, and Penn State are among the organizations that have filed sponsorships for administrative roles. Major consulting and professional services firms with Philadelphia or Pittsburgh offices also appear in DOL disclosure data for this occupation category.
Which visa types are most common for administrative assistant roles in Pennsylvania?
Administrative assistant positions can qualify for H-1B sponsorship when the role requires a specific bachelor's degree, though demonstrating specialty occupation status for general administrative work can be a higher bar than for technical fields. Some candidates in Pennsylvania also enter through TN visas if they are Canadian or Mexican nationals in qualifying categories, or through other employer-sponsored categories depending on their background and the role's requirements.
Which cities in Pennsylvania have the most administrative assistant sponsorship jobs?
Philadelphia accounts for the largest share of administrative assistant sponsorship activity in Pennsylvania, driven by its dense concentration of hospitals, universities, law firms, and corporate headquarters. Pittsburgh is a secondary hub, particularly within healthcare systems and Carnegie Mellon or University of Pittsburgh-affiliated employers. Harrisburg, as the state capital, also generates administrative hiring through government agencies and contractors.
How to find administrative assistant visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to browse administrative assistant openings in Pennsylvania without sorting through roles that don't offer sponsorship. You can narrow results by city, employer type, and visa category. This is particularly useful in Pennsylvania, where sponsoring employers are concentrated in specific sectors like healthcare and higher education rather than distributed broadly across industries.
Are there state-specific considerations for administrative assistant sponsorship in Pennsylvania?
Pennsylvania's administrative assistant sponsorship activity is closely tied to its anchor institutions: large hospital networks, research universities, and state government contractors. Employers in these sectors are generally more experienced with immigration processes than smaller private companies. Philadelphia's position as a regional hub for law, finance, and life sciences also means some administrative roles within those industries carry stronger sponsorship precedent, particularly positions supporting specialized teams or executives.
What is the prevailing wage for sponsored administrative assistant jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.