Administrative Assistant Visa Sponsorship Jobs in Illinois

Summary

The Opportunity

The Hyatt Risk Management team is seeking a highly organized, tech-forward, and growth-oriented Risk Administrative Assistant to support the Risk Leaders and Team across a wide range of subject matters and hotel brands.

This is more than a traditional administrative role. It is an opportunity to become an integral part of a fast-moving, collaborative team that supports Hyatt’s global hospitality business. You will help keep our team organized, efficient, and connected — while also identifying smarter, more streamlined ways of working.

Who We Are

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best, and fastest growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands and business lines can open the door for exciting career and growth opportunities to our colleagues.

As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences and jobs into careers.

Why Now?

This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.

How We Care for Our People

What sets us apart is our purpose—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to the tremendous way our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy and respect, and making sure everyone feels like they belong.

We’re proud to offer exceptional corporate benefits which include:

• Annual allotment of free hotel stays at Hyatt hotels globally
• Flexible work schedule
• Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
• A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
• Paid Time Off, Medical, Dental, Vision, 401K with company match

Who You Are

As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect and Wellbeing. You enjoy working with others, are results driven and are looking for a variety of opportunities to develop personally and professionally.

The Role

In this role, you will provide essential administrative and operational support to the risk team, helping ensure priorities stay organized and work moves forward efficiently. You will be a key contributor to the team’s day-to-day effectiveness, bringing strong attention to detail, reliability, and a proactive mindset to a fast-paced environment. This is an opportunity to be part of a collaborative and cross functional team and make a meaningful impact by keeping operations running smoothly and supporting high-quality work across the group. Responsibilities include:

• Managing complex calendars across multiple time zones; scheduling meetings with internal stakeholders and external partners
• Coordinating virtual and in-person meetings, including preparing agendas, organizing materials, and capturing meeting notes
• Supporting document organization, formatting, proofreading, and version control
• Assisting with preparation and routing of contracts, correspondence, and internal documentation
• Maintaining organized digital filing systems and shared team resources
• Supporting risk operations initiatives, including tracking projects and deadlines
• Utilizing tools such as Microsoft Office, collaboration platforms, and workflow tools (e.g., Smartsheet) to improve efficiency
• Identifying opportunities for automation and process improvement to help the team work smarter
• Assisting with expense reporting, invoice processing, and other operational tasks
• Serving as a proactive partner to Risk leaders — anticipating needs, following up on action items, and ensuring smooth day-to-day operations

Qualifications

Experience Required:

• 2+ years of experience as an administrative assistant, executive assistant, or similar role
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience supporting multiple stakeholders simultaneously
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Demonstrated ability to learn new systems and tools quickly

Experience Preferred:

• Experience supporting professionals in a fast-paced corporate environment
• Exposure to document management systems or workflow tools
• Experience with Smartsheet or similar project management platforms
• Experience working across multiple teams or departments

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

We welcome you:

Research shows that individuals tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We’d love to consider your unique experiences and how you could make Hyatt even better.

The hourly rate for this position is $26.6 to $38.46. The final pay rate offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.

We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place.