Administrative Assistant Visa Sponsorship Jobs in Illinois
Administrative assistant visa sponsorship jobs in Illinois are concentrated in Chicago, where major employers across finance, healthcare, law, and technology actively hire. Firms like United Airlines, Northwestern Medicine, and large Loop-district law firms regularly seek skilled administrative professionals. Illinois's dense corporate corridor makes it one of the more active Midwest states for sponsored administrative roles.
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Showing 5 of 63+ Administrative Assistant Jobs in Illinois with Visa Sponsorship
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Get Access To All JobsJob Summary:
Provide high-level, confidential administrative support to Administration and the Memorial Hospital Foundation. Reporting directly to the CEO, the Administrative Assistant provides executive support in a one-on-one working relationship. The Administrative Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Primary Job Responsibilities:
-
Coordinate and submit annual surveys and questionnaires.
-
Participate in and support activities/projects of the CEO including, but not limited to, scheduling, meetings, events, travel arrangements, etc.
-
Prepare documents, reports, and correspondence as needed for CEO.
-
Oversee the master contract files process for the organization.
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Ensure organized and efficient operation of the administrative office.
-
Utilize discretion, confidentiality, and good judgment in handling sensitive matters.
-
Coordinate donor communications, including campaign mailings, acknowledgment and receipt letters, newsletters, and related emails.
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Support Foundation Board and donor engagement activities by tracking initiatives and preparing agendas, minutes, packets, mailings, and governance-related materials.
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Assist with the coordination and execution of special events, sponsorship relationships, and employee campaign activities.
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Oversee Gift Shop and Memorial Mug Coffee Bar inventory, including administration of the point-of-sale system.
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To participate and/or coordinate other administrative duties as assigned.
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Embody our FOCUS values and serve as a role model for the Service Excellence Initiative.
Required Qualifications:
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Associate’s degree in business, leadership, organizational management, or equivalent.
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5+ years’ experience (within last 7 years) in an executive administrative assistant role.
-
Strong oral, written communication, and organizational skills along with ability to multi-task independently.
-
Outgoing personality and ability to work well with others.
-
Demonstrated organizational and time management skills.
-
Highly proficient working with Microsoft Office suite (Word, Teams, Excel, PowerPoint).
Preferred Qualifications:
-
Bachelor’s degree in business, leadership, organizational management, or equivalent.
-
3+ years’ supervisory experience (within the last 5 years).
-
Project management experience.
Location: Carthage, Illinois
Job Type: Full-Time
Wage Range: $55,000 – $60,000/year
(Actual wage based on relevant experience)
Open: Until filled
First Round of Applications Will Be Reviewed: Immediately
Benefits: Visit https://www.mhtlc.org/careers for an overview of our benefits package.
Job Category
Administration
Price Range
$55,000-$60,000/year
Job Summary:
Provide high-level, confidential administrative support to Administration and the Memorial Hospital Foundation. Reporting directly to the CEO, the Administrative Assistant provides executive support in a one-on-one working relationship. The Administrative Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Primary Job Responsibilities:
-
Coordinate and submit annual surveys and questionnaires.
-
Participate in and support activities/projects of the CEO including, but not limited to, scheduling, meetings, events, travel arrangements, etc.
-
Prepare documents, reports, and correspondence as needed for CEO.
-
Oversee the master contract files process for the organization.
-
Ensure organized and efficient operation of the administrative office.
-
Utilize discretion, confidentiality, and good judgment in handling sensitive matters.
-
Coordinate donor communications, including campaign mailings, acknowledgment and receipt letters, newsletters, and related emails.
-
Support Foundation Board and donor engagement activities by tracking initiatives and preparing agendas, minutes, packets, mailings, and governance-related materials.
-
Assist with the coordination and execution of special events, sponsorship relationships, and employee campaign activities.
-
Oversee Gift Shop and Memorial Mug Coffee Bar inventory, including administration of the point-of-sale system.
-
To participate and/or coordinate other administrative duties as assigned.
-
Embody our FOCUS values and serve as a role model for the Service Excellence Initiative.
Required Qualifications:
-
Associate’s degree in business, leadership, organizational management, or equivalent.
-
5+ years’ experience (within last 7 years) in an executive administrative assistant role.
-
Strong oral, written communication, and organizational skills along with ability to multi-task independently.
-
Outgoing personality and ability to work well with others.
-
Demonstrated organizational and time management skills.
-
Highly proficient working with Microsoft Office suite (Word, Teams, Excel, PowerPoint).
Preferred Qualifications:
-
Bachelor’s degree in business, leadership, organizational management, or equivalent.
-
3+ years’ supervisory experience (within the last 5 years).
-
Project management experience.
Location: Carthage, Illinois
Job Type: Full-Time
Wage Range: $55,000 – $60,000/year
(Actual wage based on relevant experience)
Open: Until filled
First Round of Applications Will Be Reviewed: Immediately
Benefits: Visit https://www.mhtlc.org/careers for an overview of our benefits package.
Job Category
Administration
Price Range
$55,000-$60,000/year
Administrative Assistant Job Roles in Illinois
See all 63+ Administrative Assistant Jobs in Illinois
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Search Administrative Assistant Jobs in IllinoisAdministrative Assistant Jobs in Illinois: Frequently Asked Questions
Which companies in Illinois sponsor visas for administrative assistants?
Large Chicago-based employers are the most consistent sponsors for administrative assistant roles in Illinois. Companies in financial services, healthcare systems like Northwestern Medicine and Advocate Health, multinational law firms, and major corporations headquartered in the Loop district have documented histories of sponsoring administrative staff. Smaller regional employers sponsor far less frequently, so targeting large, multinational organizations significantly improves your chances.
Which visa types are most common for administrative assistant roles in Illinois?
The H-1B visa is the most recognized work visa, but administrative assistant roles often face scrutiny under the specialty occupation standard, which requires the position to demand at least a bachelor's degree in a specific field. Roles framed around specialized functions, such as executive support in legal, financial, or technical environments, are more likely to meet that threshold. The TN visa is available to Canadian and Mexican nationals in qualifying administrative categories.
How to find administrative assistant visa sponsorship jobs in Illinois?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for administrative assistant roles in Illinois without sifting through positions that won't support international candidates. You can filter by state and role type to surface employers actively open to sponsorship. Given Chicago's concentration of large corporate employers, focusing your search on the greater Chicago metro area on Migrate Mate yields the most relevant results.
Which cities in Illinois have the most administrative assistant sponsorship jobs?
Chicago accounts for the overwhelming majority of administrative assistant sponsorship opportunities in Illinois. The Loop, River North, and Streeterville neighborhoods house dense concentrations of law firms, financial institutions, and corporate headquarters. Suburban hubs like Deerfield, Lisle, and Oak Brook also host large corporate campuses, including pharmaceutical and technology companies, that occasionally sponsor administrative roles supporting specialized teams.
Are there any Illinois-specific considerations for administrative assistants seeking visa sponsorship?
Illinois employers sponsoring H-1B workers must meet Department of Labor prevailing wage requirements, which are tied to the specific occupation and geographic area. In the Chicago metropolitan area, prevailing wages for administrative roles reflect a competitive market. Illinois also has a significant university presence, and international graduates from schools like University of Illinois or DePaul University on OPT status are sometimes hired into administrative roles before employers initiate formal sponsorship.
What is the prevailing wage for sponsored administrative assistant jobs in Illinois?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.