Administrative Assistant Visa Sponsorship Jobs in Hawaii
Administrative assistant visa sponsorship jobs in Hawaii are concentrated in Honolulu, where major employers include state government agencies, the University of Hawaii system, large hospitality groups like Hilton and Marriott, and federal institutions tied to the military presence across Oahu. Tourism, healthcare, and higher education drive most administrative hiring across the islands.
Find Administrative Assistant JobsOverview
Showing 5 of 17+ Administrative Assistant Jobs in Hawaii with Visa Sponsorship
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all Administrative Assistant Jobs in Hawaii with Visa Sponsorship
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs in Hawaii with Visa Sponsorship.
Get Access To All JobsJob Posting Title
Elementary School Administrative Assistant
Employee Type
Regular
Recruiting Start Date
05-18-2026
Job Exempt?
No
Recruiting End Date
05-17-2026
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!
Kamehameha Schools Kapālama campus is hiring an Elementary School Administrative Assistant to support its program! This in-person position is from 6:30am to 3:00pm and will be responsible for managing the breakfast program and providing a welcoming, organized, and responsive presence at the receptionist desk. Our ideal candidate will thrive in a multi-task school setting and is comfortable handling shifting priorities in a lively elementary school environment with frequent student and staff interactions. We welcome candidates with administrative experience in school environments.
Join our vibrant school community: Bring your energy, organization, and heart to a role where every interaction makes a difference. Apply today!
Job Summary
Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration:
- Provides general administrative support to different departments within the division/group.
- Receives and screens incoming messages and correspondence. Provides information and responds to inquiries. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
- Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
- Communicates and provides information for visitors and outside sources.
Fiscal/Budget Management:
- Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.
Event Management:
- Coordinates and arranges staff events.
Project Support:
- Assists in preparing reports needed by the department.
- Provides back up to other administrative staff and cross trains.
Position Requirements
Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.
- High School Diploma/Equivalent.
- Minimum of 1 year administrative or directly related experience.
- Ability to work flexibly.
- Good written, verbal, and interpersonal skills.
- Good organizational skills.
- Ability to work with general office equipment.
- Good computer knowledge.
- Ability to handle confidential information.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Preferred Qualifications
- Experience working in an educational setting.
Physical Requirements
- Frequently sits, performs desk-based computer tasks and grasps light or fine manipulation, talks or hears.
- Occasionally stands and/or walks, writes by hand, and lifts and/or carries, pushes and/or pulls objects that weigh up to 10 pounds.
- Rarely twists, bends, stoops, squats, kneels, crawls, climbs, reaches or works above shoulder, or grasps forcefully.
Working Conditions
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Internal Use Only: #LI-CAR
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.
Work Year
12
Pay Range
20.73 - 27.48 Hourly
Compensation and Benefits
Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.
At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.
Primary Location
Kapalama Campus
City, State
Honolulu, Hawaii
Job Posting Title
Elementary School Administrative Assistant
Employee Type
Regular
Recruiting Start Date
05-18-2026
Job Exempt?
No
Recruiting End Date
05-17-2026
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!
Kamehameha Schools Kapālama campus is hiring an Elementary School Administrative Assistant to support its program! This in-person position is from 6:30am to 3:00pm and will be responsible for managing the breakfast program and providing a welcoming, organized, and responsive presence at the receptionist desk. Our ideal candidate will thrive in a multi-task school setting and is comfortable handling shifting priorities in a lively elementary school environment with frequent student and staff interactions. We welcome candidates with administrative experience in school environments.
Join our vibrant school community: Bring your energy, organization, and heart to a role where every interaction makes a difference. Apply today!
Job Summary
Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration:
- Provides general administrative support to different departments within the division/group.
- Receives and screens incoming messages and correspondence. Provides information and responds to inquiries. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
- Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
- Communicates and provides information for visitors and outside sources.
Fiscal/Budget Management:
- Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.
Event Management:
- Coordinates and arranges staff events.
Project Support:
- Assists in preparing reports needed by the department.
- Provides back up to other administrative staff and cross trains.
Position Requirements
Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.
- High School Diploma/Equivalent.
- Minimum of 1 year administrative or directly related experience.
- Ability to work flexibly.
- Good written, verbal, and interpersonal skills.
- Good organizational skills.
- Ability to work with general office equipment.
- Good computer knowledge.
- Ability to handle confidential information.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Preferred Qualifications
- Experience working in an educational setting.
Physical Requirements
- Frequently sits, performs desk-based computer tasks and grasps light or fine manipulation, talks or hears.
- Occasionally stands and/or walks, writes by hand, and lifts and/or carries, pushes and/or pulls objects that weigh up to 10 pounds.
- Rarely twists, bends, stoops, squats, kneels, crawls, climbs, reaches or works above shoulder, or grasps forcefully.
Working Conditions
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Internal Use Only: #LI-CAR
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.
Work Year
12
Pay Range
20.73 - 27.48 Hourly
Compensation and Benefits
Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.
At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.
Primary Location
Kapalama Campus
City, State
Honolulu, Hawaii
Administrative Assistant Job Roles in Hawaii
See all Administrative Assistant Jobs in Hawaii
Sign up for free to filter by visa type, set job alerts, and find employers with verified sponsorship history.
Search Administrative Assistant Jobs in HawaiiAdministrative Assistant Jobs in Hawaii: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Hawaii?
Employers with consistent administrative hiring in Hawaii include the University of Hawaii system, Hawaii Pacific Health, Queen's Health Systems, major hotel operators like Hilton Grand Vacations and Marriott, and federal agencies with Honolulu offices. State government entities and nonprofit organizations occasionally sponsor as well, though sponsorship is more common among larger institutional employers than small local businesses.
Which visa types are most common for administrative assistant roles in Hawaii?
Administrative assistant roles in Hawaii most commonly support H-1B visa sponsorship when the position requires a bachelor's degree in a specific field, such as business administration or a closely related discipline. TN visas are available to Canadian and Mexican nationals in qualifying business occupations. Some roles at universities or research institutions may align with J-1 visa exchange visitor categories depending on program structure.
Which cities in Hawaii have the most administrative assistant sponsorship jobs?
Honolulu accounts for the large majority of administrative assistant sponsorship opportunities in Hawaii, given its concentration of corporate headquarters, federal offices, university campuses, and major hospital networks. Hilo on the Big Island has some activity tied to the University of Hawaii at Hilo. Other islands see limited sponsorship activity outside of resort and hospitality employers.
How to find administrative assistant visa sponsorship jobs in Hawaii?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to browse administrative assistant roles in Hawaii without sorting through positions that don't offer sponsorship. You can search by state and role type to surface relevant openings at Hawaii-based employers across hospitality, healthcare, government, and education sectors, which represent the primary hiring industries for this role on the islands.
Are there any Hawaii-specific considerations for administrative assistants seeking visa sponsorship?
Hawaii's geographic isolation and high cost of living influence employer sponsorship decisions, as many smaller local businesses find the process cost-prohibitive. The state's economy is heavily weighted toward tourism and healthcare, meaning the strongest sponsorship pipelines for administrative assistants run through large hotel operators and hospital networks. The University of Hawaii system is also a notable institutional employer with established international hiring processes.
What is the prevailing wage for sponsored administrative assistant jobs in Hawaii?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.