Administrative Assistant Visa Sponsorship Jobs in West Virginia
Administrative assistant visa sponsorship jobs in West Virginia are concentrated in Charleston, Morgantown, and Huntington, where state government agencies, West Virginia University Health System, and energy sector employers like Appalachian Power maintain active administrative workforces. Healthcare networks and higher education institutions are the most consistent sources of sponsorship in the state.
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Get Access To All JobsINTRODUCTION
Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.
ROLE AND RESPONSIBILITIES
Performs a wide range of administrative duties and coordinates a variety of complex office procedures in support of the department(s) and leadership.
MINIMUM QUALIFICATIONS
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High school diploma or equivalent.
Experience:
1. Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.
CORE DUTIES AND RESPONSIBILITIES:
The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
- Assists in coordinating activities involved in the preparation of department correspondence to facilitate ongoing communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
- Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completion of purchase orders and requisitions; securing quotes for capital budget; completion of expense forms and sending to AP; and completing credit card statements and sending to Accounting.
- Updates Policies & Procedures annually, along with all departmental information for each area.
- Provides support to employee with forms and information updates.
- Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
- Prepares, maintains and processes proper levels of office supply inventory.
- Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc. Notifies all parties of the time and place and prepares agendas and minutes as needed. Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
- Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
- Schedules travel arrangements.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to lift, push or pull 10-15 pounds.
2. Ability to sit for long periods of time.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
SKILLS AND ABILITIES:
1. Ability to type at least 35 wpm.
2. Understanding of Microsoft Office Products, Excel, and other systems are needed.
Additional Job Description:
Administrative duties for the 5th and 6th floors at the main hospital BMC. This is for the Telemetry/Med Surg and Oncology Departments. Monday-Friday, no weekends, and no holidays.
Scheduled Weekly Hours:
40
Shift:
Day (United States of America)
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
BMC Berkeley Medical Center
Cost Center:
13 BMC Nursing Medical Surgical 1
Address:
2500 Hospital Drive
Martinsburg
West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
INTRODUCTION
Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.
ROLE AND RESPONSIBILITIES
Performs a wide range of administrative duties and coordinates a variety of complex office procedures in support of the department(s) and leadership.
MINIMUM QUALIFICATIONS
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High school diploma or equivalent.
Experience:
1. Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.
CORE DUTIES AND RESPONSIBILITIES:
The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
- Assists in coordinating activities involved in the preparation of department correspondence to facilitate ongoing communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
- Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completion of purchase orders and requisitions; securing quotes for capital budget; completion of expense forms and sending to AP; and completing credit card statements and sending to Accounting.
- Updates Policies & Procedures annually, along with all departmental information for each area.
- Provides support to employee with forms and information updates.
- Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
- Prepares, maintains and processes proper levels of office supply inventory.
- Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc. Notifies all parties of the time and place and prepares agendas and minutes as needed. Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
- Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
- Schedules travel arrangements.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to lift, push or pull 10-15 pounds.
2. Ability to sit for long periods of time.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
SKILLS AND ABILITIES:
1. Ability to type at least 35 wpm.
2. Understanding of Microsoft Office Products, Excel, and other systems are needed.
Additional Job Description:
Administrative duties for the 5th and 6th floors at the main hospital BMC. This is for the Telemetry/Med Surg and Oncology Departments. Monday-Friday, no weekends, and no holidays.
Scheduled Weekly Hours:
40
Shift:
Day (United States of America)
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
BMC Berkeley Medical Center
Cost Center:
13 BMC Nursing Medical Surgical 1
Address:
2500 Hospital Drive
Martinsburg
West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
Administrative Assistant Job Roles in West Virginia
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Search Administrative Assistant Jobs in West VirginiaAdministrative Assistant Jobs in West Virginia: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in West Virginia?
West Virginia University and its affiliated health system, Charleston Area Medical Center, and state government contractors are among the more active employers for administrative roles in the state. Federal agencies with offices in Martinsburg and Charleston, including the Department of Veterans Affairs, have also sponsored administrative staff. Sponsorship is more common at large institutions than at smaller private businesses.
Which visa types are most common for administrative assistant roles in West Virginia?
The H-1B visa is the most commonly used category for administrative assistant roles, though eligibility depends on the position requiring a bachelor's degree in a specific field, which not all administrative roles satisfy. TN visas are available to Canadian and Mexican nationals in qualifying occupations. Some university employers also support J-1 visa exchange visitor placements for administrative functions in academic settings.
How to find administrative assistant visa sponsorship jobs in West Virginia?
Migrate Mate filters job listings specifically for visa sponsorship, making it straightforward to browse administrative assistant openings in West Virginia without sorting through employers unlikely to sponsor. You can narrow results by location within the state, such as Charleston or Morgantown, and focus on sectors like healthcare and higher education where West Virginia sponsorship activity is strongest.
Which cities in West Virginia have the most administrative assistant sponsorship jobs?
Charleston has the highest concentration of opportunities, driven by state government offices, legal firms, and healthcare systems including CAMC. Morgantown is a strong second due to West Virginia University's administrative needs across its main campus and health sciences center. Huntington, home to Marshall University and a regional medical center, also generates sponsorship openings for administrative support roles.
Are there any state-specific considerations for administrative assistant visa sponsorship in West Virginia?
West Virginia's economy is heavily anchored in healthcare, higher education, and energy, which shapes where sponsorship activity concentrates. The state's smaller population means fewer employers overall, so competition for sponsored administrative roles can be meaningful. Positions at university systems or federally affiliated employers tend to have more established HR processes for visa sponsorship compared to private sector employers in the state.
What is the prevailing wage for sponsored administrative assistant jobs in West Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.