Administrative Assistant Visa Sponsorship Jobs in New Jersey
Administrative assistant visa sponsorship jobs in New Jersey are concentrated in the state's pharmaceutical corridor along Route 1, financial services firms in Newark and Jersey City, and corporate headquarters in Parsippany and Florham Park. Major employers like Johnson & Johnson, Prudential, and Cognizant regularly hire administrative professionals across the state.
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Get Access To All JobsINTRODUCTION
Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance.
Merrill’s Financial Advisors and Wealth Management Client Associates help clients pursue the life they envision through a personal relationship with their advisory team committed to their needs. We believe trust comes from transparency. Our trusted advisory teams are equipped with access to the investment insights of Merrill coupled with the banking convenience of Bank of America.
Merrill is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.
At Merrill, we empower you to bring your whole self to work. We value the unique perspectives in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different skills and experiences that individuals bring from all backgrounds and careers; whether gained through military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.
ROLE AND RESPONSIBILITIES
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities:
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
- Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
- Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
BASIC QUALIFICATIONS
- Minimum of 3+ years professional, Client focused or relevant internship experience required
- Displays strong organizational skills including the ability to manage multiple responsibilities, prioritize while delivering results and detail oriented
- Applies strong critical thinking and problem-solving skills to meet client needs
- Demonstrates ability to learn and understand technology to assist client with the latest in Digital and Digital Banking
- Proficiency in Microsoft Office applications: Excel, Power Point, Co Pilot, and Power Point
- Enjoys a fast-paced environment with changing and evolving responsibilities
- Professional Verbal and Written Communication
PREFERRED QUALIFICATIONS
- Prior knowledge of financial products, policies & procedures is highly preferred.
- Undergraduate degree or equivalent experience preferred
SKILLS
- Administrative Services
- Attention to Detail
- Customer and Client Focus
- Planning
- Prioritization
- Adaptability
- Collaboration
- Event Planning
- Office Administration
- Problem Solving
- Facilities Management
- Oral Communications
- Recording/Organizing Information
- Research
- Written Communications
MINIMUM EDUCATION REQUIREMENT
High School Diploma / GED / Secondary School or equivalent
Internal employees who are currently working from home are still eligible to apply. However, if selected for the role, you may be required to work onsite in accordance with the workplace excellence policy
Shift:
1st shift (United States of America)
Hours Per Week:
37.5
INTRODUCTION
Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance.
Merrill’s Financial Advisors and Wealth Management Client Associates help clients pursue the life they envision through a personal relationship with their advisory team committed to their needs. We believe trust comes from transparency. Our trusted advisory teams are equipped with access to the investment insights of Merrill coupled with the banking convenience of Bank of America.
Merrill is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.
At Merrill, we empower you to bring your whole self to work. We value the unique perspectives in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different skills and experiences that individuals bring from all backgrounds and careers; whether gained through military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.
ROLE AND RESPONSIBILITIES
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities:
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
- Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
- Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
BASIC QUALIFICATIONS
- Minimum of 3+ years professional, Client focused or relevant internship experience required
- Displays strong organizational skills including the ability to manage multiple responsibilities, prioritize while delivering results and detail oriented
- Applies strong critical thinking and problem-solving skills to meet client needs
- Demonstrates ability to learn and understand technology to assist client with the latest in Digital and Digital Banking
- Proficiency in Microsoft Office applications: Excel, Power Point, Co Pilot, and Power Point
- Enjoys a fast-paced environment with changing and evolving responsibilities
- Professional Verbal and Written Communication
PREFERRED QUALIFICATIONS
- Prior knowledge of financial products, policies & procedures is highly preferred.
- Undergraduate degree or equivalent experience preferred
SKILLS
- Administrative Services
- Attention to Detail
- Customer and Client Focus
- Planning
- Prioritization
- Adaptability
- Collaboration
- Event Planning
- Office Administration
- Problem Solving
- Facilities Management
- Oral Communications
- Recording/Organizing Information
- Research
- Written Communications
MINIMUM EDUCATION REQUIREMENT
High School Diploma / GED / Secondary School or equivalent
Internal employees who are currently working from home are still eligible to apply. However, if selected for the role, you may be required to work onsite in accordance with the workplace excellence policy
Shift:
1st shift (United States of America)
Hours Per Week:
37.5
Administrative Assistant Job Roles in New Jersey
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Search Administrative Assistant Jobs in New JerseyAdministrative Assistant Jobs in New Jersey: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in New Jersey?
Large multinationals with significant New Jersey footprints are the most active sponsors for administrative assistant roles. Companies like Johnson & Johnson in New Brunswick, Cognizant in Teaneck, Merck in Kenilworth, and Prudential Financial in Newark have histories of sponsoring skilled workers across support and professional functions. Government contractors and university systems, including Rutgers University, also periodically sponsor administrative staff.
Which visa types are most common for administrative assistant roles in New Jersey?
The H-1B visa is the most commonly pursued path, but administrative assistant roles face scrutiny under the specialty occupation standard, which requires a position directly tied to a specific bachelor's degree field. Roles involving specialized functions, such as executive support in pharmaceutical regulatory affairs or legal administration, are more likely to qualify. The TN visa applies to Canadian and Mexican nationals in eligible occupations, and L-1 visa intracompany transfers cover internal moves within multinational firms.
Which cities in New Jersey have the most administrative assistant sponsorship jobs?
Newark and Jersey City lead due to their dense concentration of financial services, insurance, and professional services employers. New Brunswick and the Route 1 corridor through Princeton benefit from pharmaceutical and biotech industry demand. Parsippany, Florham Park, and Iselin in central New Jersey are home to numerous corporate headquarters, generating consistent demand for administrative support professionals across departments.
How to find administrative assistant visa sponsorship jobs in New Jersey?
Migrate Mate is specifically built for international job seekers and filters administrative assistant roles in New Jersey by visa sponsorship availability, saving you the time of screening hundreds of listings manually. Because sponsorship for administrative roles depends heavily on the employer and the specific function, focusing on large multinationals and regulated industries like pharma and finance in New Jersey will give you the strongest chances of finding genuine sponsorship opportunities.
What should international candidates know about pursuing administrative assistant sponsorship in New Jersey?
New Jersey's administrative assistant market is competitive, and H-1B visa sponsorship for support roles is less common than for technical or specialized positions. Candidates with niche expertise, such as regulatory affairs coordination, clinical trial administration, or bilingual executive support, are better positioned to demonstrate specialty occupation eligibility. New Jersey's prevailing wage requirements mean employers must pay market-rate compensation, and large employers in regulated industries are generally more experienced with the sponsorship process than smaller firms.
What is the prevailing wage for sponsored administrative assistant jobs in New Jersey?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.