Administrative Assistant Visa Sponsorship Jobs in Oregon
Administrative assistant visa sponsorship jobs in Oregon are concentrated in Portland, where large employers like Intel, Nike, and Providence Health anchor much of the professional support hiring. Eugene and Bend also offer opportunities through university systems and regional healthcare networks. Roles typically fall within professional services, healthcare, and tech operations.
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Get Access To All JobsINTRODUCTION
As a Lead Administrative Assistant, you will play a critical role in ensuring the smooth and effective operation of our administrative functions. This position provides high-level administrative and organizational support to executives within the Building Automation Americas Team across Eastern and Pacific time zones. The role is based out of our Salem, OR office and operates on a Hybrid work schedule.
In this fast-paced environment, you will interact daily with internal employees as well as external customers and vendors. You will manage complex calendars, coordinate domestic and international travel, plan and execute meetings and events, and support key administrative business processes. This role regularly handles confidential and sensitive information and requires sound judgment, discretion, and professionalism. The ideal candidate demonstrates a high sense of urgency, strong resourcefulness, and the ability to effectively prioritize competing objectives.
KEY RESPONSIBILITIES
Executive Calendar Management
- Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives. Act as a trusted liaison, applying sound judgment and discretion to ensure time is used effectively and efficiently.
Travel Coordination
- Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence. Manage visa requirements, letters of invitation, and passport validity to ensure seamless travel experiences.
Meeting and Conference Logistics
- Plan and coordinate virtual and onsite meetings for a global audience. Manage all logistical details—including scheduling, materials, and technology—to ensure meetings are executed smoothly and professionally.
Event Planning and Execution
- Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events. Ensure each event is well organized and aligned with business and engagement objectives.
Site Coordination
- Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations. Facilitate internal business communications to promote employee engagement and effective cross-functional collaboration.
Document Preparation
- Prepare agendas, reports, presentations, and meeting materials. Maintain OneDrive files and correspondence, and document relevant information and updates within Microsoft Teams channels.
Staff Meeting Participation and Accountability
- Attend staff meetings as designated by leadership. Track action items, follow-ups, and commitments to ensure accountability and timely completion.
BENEFITS OF WORKING FOR HONEYWELL
In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.
The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: April 22, 2026
YOU MUST HAVE
- A minimum of 5 years of administrative support experience in a professional office environment
- Proven ability to handle sensitive and confidential information with discretion and integrity
- Demonstrated experience managing executive calendars and coordinating complex global travel
- Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects.
- Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results.
- Proactive and solves problems while identifying areas for improvement.
- High level of maturity, dependability, and professionalism
- Strong work ethic, passion for excellence, and ability to build relationships across all organizational levels
- Ability to work a hybrid work schedule in line with Executive requirements and needs.
WE VALUE
- Strong analytical and problem-solving skills with keen attention to detail
- Ability to work independently while collaborating effectively as part of a team
- Experience with Artificial Intelligence tools
- Experience with Concur
ABOUT HONEYWELL
Honeywell International Inc. (Nasdaq: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe.
Honeywell helps organizations solve the world's most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments – powered by our Honeywell Forge software – that help make the world smarter, safer and more sustainable.
INTRODUCTION
As a Lead Administrative Assistant, you will play a critical role in ensuring the smooth and effective operation of our administrative functions. This position provides high-level administrative and organizational support to executives within the Building Automation Americas Team across Eastern and Pacific time zones. The role is based out of our Salem, OR office and operates on a Hybrid work schedule.
In this fast-paced environment, you will interact daily with internal employees as well as external customers and vendors. You will manage complex calendars, coordinate domestic and international travel, plan and execute meetings and events, and support key administrative business processes. This role regularly handles confidential and sensitive information and requires sound judgment, discretion, and professionalism. The ideal candidate demonstrates a high sense of urgency, strong resourcefulness, and the ability to effectively prioritize competing objectives.
KEY RESPONSIBILITIES
Executive Calendar Management
- Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives. Act as a trusted liaison, applying sound judgment and discretion to ensure time is used effectively and efficiently.
Travel Coordination
- Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence. Manage visa requirements, letters of invitation, and passport validity to ensure seamless travel experiences.
Meeting and Conference Logistics
- Plan and coordinate virtual and onsite meetings for a global audience. Manage all logistical details—including scheduling, materials, and technology—to ensure meetings are executed smoothly and professionally.
Event Planning and Execution
- Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events. Ensure each event is well organized and aligned with business and engagement objectives.
Site Coordination
- Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations. Facilitate internal business communications to promote employee engagement and effective cross-functional collaboration.
Document Preparation
- Prepare agendas, reports, presentations, and meeting materials. Maintain OneDrive files and correspondence, and document relevant information and updates within Microsoft Teams channels.
Staff Meeting Participation and Accountability
- Attend staff meetings as designated by leadership. Track action items, follow-ups, and commitments to ensure accountability and timely completion.
BENEFITS OF WORKING FOR HONEYWELL
In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.
The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: April 22, 2026
YOU MUST HAVE
- A minimum of 5 years of administrative support experience in a professional office environment
- Proven ability to handle sensitive and confidential information with discretion and integrity
- Demonstrated experience managing executive calendars and coordinating complex global travel
- Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects.
- Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results.
- Proactive and solves problems while identifying areas for improvement.
- High level of maturity, dependability, and professionalism
- Strong work ethic, passion for excellence, and ability to build relationships across all organizational levels
- Ability to work a hybrid work schedule in line with Executive requirements and needs.
WE VALUE
- Strong analytical and problem-solving skills with keen attention to detail
- Ability to work independently while collaborating effectively as part of a team
- Experience with Artificial Intelligence tools
- Experience with Concur
ABOUT HONEYWELL
Honeywell International Inc. (Nasdaq: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe.
Honeywell helps organizations solve the world's most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments – powered by our Honeywell Forge software – that help make the world smarter, safer and more sustainable.
Administrative Assistant Job Roles in Oregon
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Search Administrative Assistant Jobs in OregonAdministrative Assistant Jobs in Oregon: Frequently Asked Questions
Which companies in Oregon sponsor visas for administrative assistants?
Oregon's largest employers have the infrastructure to support visa sponsorship for administrative roles. Intel's Hillsboro campus, Nike's Beaverton headquarters, and major healthcare systems like Providence Health and Oregon Health and Science University (OHSU) have all sponsored administrative and professional support staff. State government agencies and Oregon's public university system also hire administrative professionals, though sponsorship availability varies by department and role.
Which visa types are most common for administrative assistant roles in Oregon?
The H-1B visa is the most frequently used visa for administrative assistant roles that require a bachelor's degree in a specific field, such as business administration or communications. TN visas apply to Canadian and Mexican nationals in qualifying professional categories. Some roles at universities or research institutions may fall under J-1 visa or other exchange categories. Whether a specific administrative assistant position qualifies as a specialty occupation depends on the duties involved and the degree requirement the employer establishes.
Which cities in Oregon have the most administrative assistant sponsorship jobs?
Portland is Oregon's primary hub for administrative assistant sponsorship opportunities, driven by its concentration of corporate headquarters, healthcare systems, and professional services firms. Hillsboro, immediately west of Portland, adds significant volume through Intel's large campus operations. Eugene sees hiring through the University of Oregon and regional healthcare providers, while Beaverton benefits from Nike and a cluster of technology companies with established HR and immigration infrastructure.
How to find administrative assistant visa sponsorship jobs in Oregon?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in Oregon by visa sponsorship availability, so you're not sorting through listings that won't support work authorization. Because Oregon's sponsoring employers are concentrated in specific industries, such as tech, healthcare, and higher education, searching by employer type within Migrate Mate can help narrow to companies with active sponsorship track records in this role category.
Are there state-specific considerations for administrative assistant sponsorship jobs in Oregon?
Oregon's prevailing wage requirements under H-1B rules are benchmarked to local wage data, which reflects Portland metro area costs and tends to be higher than rural Oregon averages. Many Oregon sponsoring employers are clustered in the Washington County tech corridor and Portland's healthcare sector, meaning administrative roles tied to those industries are more likely to meet specialty occupation criteria. Oregon's university system, including OHSU and the University of Oregon, also generates a pipeline of sponsored administrative and research support positions.
What is the prevailing wage for sponsored administrative assistant jobs in Oregon?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.