Administrative Assistant Visa Sponsorship Jobs in Oregon
Administrative assistant visa sponsorship jobs in Oregon are concentrated in Portland, where large employers like Intel, Nike, and Providence Health anchor much of the professional support hiring. Eugene and Bend also offer opportunities through university systems and regional healthcare networks. Roles typically fall within professional services, healthcare, and tech operations.
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OHSU Casey Eye Institute is a premier academic medical center providing eye care for adults and children in the Pacific Northwest and beyond. We treat eye conditions from the most straightforward to the most complex and offer expert care in all ophthalmology specialties.
Since 1945, OHSU Casey Eye Institute doctors and vision scientists have worked side by side to discover the causes of eye disease and find new treatments. Bringing research and patient care together helps us turn possibilities into realities. OHSU Casey Eye Institute is a "High Performing" eye hospital, which means we are ranked in the top 10 percent nationally by U.S. News & World Report.
The purpose of this position is to provide administrative support to the Casey Eye Community Outreach Program related to the program's operations including community-based and school-based vision screening services for adults and children, research activities, and vision health educational activities in Oregon, and beyond!
This includes enrolling and registering vision screening participants, providing customer service and point of service support for the program, purchasing supplies, data entry, assisting in coordinating outreach and research activities (domestic and international), arranging meetings, project assistance, submitting reimbursements and providing general office support.
Function/Duties of Position:
Program Participant Enrollment & Tracking
- Schedule and register vision screening participants into OHSU Epic.
- Index external orders into OHSU Epic for image interpretation and transmitting screening results.
- Enter mobile and telehealth screening data into RedCap, or other databases.
- Index consent forms to OHSU Epic, Redcap, and/or other designated databases, in compliance with approved protocols.
- Accurately enter and update data in designated databases and tracking systems within established timelines to support effective program operations, reporting, and evaluation.
- Ensure timely and accurate data entry, record maintenance, and quality assurance to support program monitoring, compliance, and outcome reporting.
- Track program metrics, screening results to help generate reports, and data sets from Epic, RedCap or other program databases for analysis.
Program Support
- Provides high quality customer service to both external and internal customers including community partners, program participants, volunteers, other OHSU depts./contacts, etc.
- Provide flexible coverage of administrative and operational needs, and the continuous application of process improvement methods and skills.
- Prepare materials for the program services including: vision screening packet consent forms; evaluation and training materials for community-based vision health educational activities; and other outreach activities as needed.
- Manage pre and post participant vision screening records and results, in compliance with clinical and research protocols, and as outlined in the community partnership agreements.
- Purchase vision screening supplies, general office and other items for both domestic and international outreach activities.
- Assist with literature research, and update EndNote reference files.
- Reconcile P-Cards, create and reconcile Purchase Orders, and submit reimbursements across the program.
- Monitor and triage program email, fax and phone line and direct program inquiries to the appropriate staff.
- Provide support for projects within both domestic programs on an as-needed basis.
Other duties as assigned to provide effective support to the Casey Eye Community Outreach Program’s activities.
Required Qualifications:
Education/Experience:
- Two years of general office or secretarial experience; OR
- An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
- A Bachelor’s degree and one year of general office or secretarial experience; OR
- An equivalent combination of training and experience
Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
Skills/Abilities:
- Demonstrated ability to take initiative and complete projects.
- Excellent written and verbal communication.
- Detail oriented, highly accurate, and able to multi-task.
- Ability and experience working within a team.
- Strong computer skills and advanced MS Office (Word, PowerPoint, Excel) expertise.
- Ability to operate and communicate effectively and professionally while meeting multiple deadlines and completing projects simultaneously.
- Ability to prioritize and balance multiple tasks with interruptions.
Preferred Qualifications:
- Bachelor's in any field OR Associates AND Bilingual
- Experience in public health, community outreach/service/engagement and/or program support.
- Experience with Epic, RedCap or other EHRs and databases.
- Demonstrated ability to manage own performance to achieve expected results with the expected level of oversight or follow up.
Additional Details:
Position is based in the Outreach Office on Marquam Hill and follows a Monday–Friday schedule. Limited travel to service sites across Oregon may be required, along with occasional weekend work (less than 2% of total work time), typically with advance notice.
Why apply to OHSU?: We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu
Department Overview:
OHSU Casey Eye Institute is a premier academic medical center providing eye care for adults and children in the Pacific Northwest and beyond. We treat eye conditions from the most straightforward to the most complex and offer expert care in all ophthalmology specialties.
Since 1945, OHSU Casey Eye Institute doctors and vision scientists have worked side by side to discover the causes of eye disease and find new treatments. Bringing research and patient care together helps us turn possibilities into realities. OHSU Casey Eye Institute is a "High Performing" eye hospital, which means we are ranked in the top 10 percent nationally by U.S. News & World Report.
The purpose of this position is to provide administrative support to the Casey Eye Community Outreach Program related to the program's operations including community-based and school-based vision screening services for adults and children, research activities, and vision health educational activities in Oregon, and beyond!
This includes enrolling and registering vision screening participants, providing customer service and point of service support for the program, purchasing supplies, data entry, assisting in coordinating outreach and research activities (domestic and international), arranging meetings, project assistance, submitting reimbursements and providing general office support.
Function/Duties of Position:
Program Participant Enrollment & Tracking
- Schedule and register vision screening participants into OHSU Epic.
- Index external orders into OHSU Epic for image interpretation and transmitting screening results.
- Enter mobile and telehealth screening data into RedCap, or other databases.
- Index consent forms to OHSU Epic, Redcap, and/or other designated databases, in compliance with approved protocols.
- Accurately enter and update data in designated databases and tracking systems within established timelines to support effective program operations, reporting, and evaluation.
- Ensure timely and accurate data entry, record maintenance, and quality assurance to support program monitoring, compliance, and outcome reporting.
- Track program metrics, screening results to help generate reports, and data sets from Epic, RedCap or other program databases for analysis.
Program Support
- Provides high quality customer service to both external and internal customers including community partners, program participants, volunteers, other OHSU depts./contacts, etc.
- Provide flexible coverage of administrative and operational needs, and the continuous application of process improvement methods and skills.
- Prepare materials for the program services including: vision screening packet consent forms; evaluation and training materials for community-based vision health educational activities; and other outreach activities as needed.
- Manage pre and post participant vision screening records and results, in compliance with clinical and research protocols, and as outlined in the community partnership agreements.
- Purchase vision screening supplies, general office and other items for both domestic and international outreach activities.
- Assist with literature research, and update EndNote reference files.
- Reconcile P-Cards, create and reconcile Purchase Orders, and submit reimbursements across the program.
- Monitor and triage program email, fax and phone line and direct program inquiries to the appropriate staff.
- Provide support for projects within both domestic programs on an as-needed basis.
Other duties as assigned to provide effective support to the Casey Eye Community Outreach Program’s activities.
Required Qualifications:
Education/Experience:
- Two years of general office or secretarial experience; OR
- An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
- A Bachelor’s degree and one year of general office or secretarial experience; OR
- An equivalent combination of training and experience
Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
Skills/Abilities:
- Demonstrated ability to take initiative and complete projects.
- Excellent written and verbal communication.
- Detail oriented, highly accurate, and able to multi-task.
- Ability and experience working within a team.
- Strong computer skills and advanced MS Office (Word, PowerPoint, Excel) expertise.
- Ability to operate and communicate effectively and professionally while meeting multiple deadlines and completing projects simultaneously.
- Ability to prioritize and balance multiple tasks with interruptions.
Preferred Qualifications:
- Bachelor's in any field OR Associates AND Bilingual
- Experience in public health, community outreach/service/engagement and/or program support.
- Experience with Epic, RedCap or other EHRs and databases.
- Demonstrated ability to manage own performance to achieve expected results with the expected level of oversight or follow up.
Additional Details:
Position is based in the Outreach Office on Marquam Hill and follows a Monday–Friday schedule. Limited travel to service sites across Oregon may be required, along with occasional weekend work (less than 2% of total work time), typically with advance notice.
Why apply to OHSU?: We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu
Administrative Assistant Job Roles in Oregon
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Search Administrative Assistant Jobs in OregonAdministrative Assistant Jobs in Oregon: Frequently Asked Questions
Which companies in Oregon sponsor visas for administrative assistants?
Oregon's largest employers have the infrastructure to support visa sponsorship for administrative roles. Intel's Hillsboro campus, Nike's Beaverton headquarters, and major healthcare systems like Providence Health and Oregon Health and Science University (OHSU) have all sponsored administrative and professional support staff. State government agencies and Oregon's public university system also hire administrative professionals, though sponsorship availability varies by department and role.
Which visa types are most common for administrative assistant roles in Oregon?
The H-1B visa is the most frequently used visa for administrative assistant roles that require a bachelor's degree in a specific field, such as business administration or communications. TN visas apply to Canadian and Mexican nationals in qualifying professional categories. Some roles at universities or research institutions may fall under J-1 visa or other exchange categories. Whether a specific administrative assistant position qualifies as a specialty occupation depends on the duties involved and the degree requirement the employer establishes.
Which cities in Oregon have the most administrative assistant sponsorship jobs?
Portland is Oregon's primary hub for administrative assistant sponsorship opportunities, driven by its concentration of corporate headquarters, healthcare systems, and professional services firms. Hillsboro, immediately west of Portland, adds significant volume through Intel's large campus operations. Eugene sees hiring through the University of Oregon and regional healthcare providers, while Beaverton benefits from Nike and a cluster of technology companies with established HR and immigration infrastructure.
How to find administrative assistant visa sponsorship jobs in Oregon?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in Oregon by visa sponsorship availability, so you're not sorting through listings that won't support work authorization. Because Oregon's sponsoring employers are concentrated in specific industries, such as tech, healthcare, and higher education, searching by employer type within Migrate Mate can help narrow to companies with active sponsorship track records in this role category.
Are there state-specific considerations for administrative assistant sponsorship jobs in Oregon?
Oregon's prevailing wage requirements under H-1B rules are benchmarked to local wage data, which reflects Portland metro area costs and tends to be higher than rural Oregon averages. Many Oregon sponsoring employers are clustered in the Washington County tech corridor and Portland's healthcare sector, meaning administrative roles tied to those industries are more likely to meet specialty occupation criteria. Oregon's university system, including OHSU and the University of Oregon, also generates a pipeline of sponsored administrative and research support positions.
What is the prevailing wage for sponsored administrative assistant jobs in Oregon?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.