Administrative Assistant Visa Sponsorship Jobs in Maryland
Administrative assistant visa sponsorship jobs in Maryland are concentrated around Baltimore, Annapolis, and the Washington D.C. suburbs, where federal contractors, healthcare systems like Johns Hopkins Health System and University of Maryland Medical System, and government agencies drive consistent demand for skilled office professionals.
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Get Access To All JobsPosition Title:
Administrative Coordinator, School of Nursing
Job Description:
The Administrative Coordinator provides administrative, operational, compliance, and accreditation support for the Bachelor of Science in Nursing (BSN) Program. Working closely with the Director of Nursing Programs, faculty, staff, and students, the Administrative Coordinator serves as a central resource for program operations and supports processes that ensure efficient program functioning, regulatory compliance, accreditation readiness, and student success.
Essential Duties and Responsibilities:
Program Operations
- Provide administrative and operational support for the BSN program and nursing program leadership.
- Coordinate program communications, meetings, orientations, advisory board meetings, and special events.
- Prepare correspondence, reports, meeting agendas, and minutes.
- Maintain program calendars, records, and departmental documentation.
- Serve as a primary point of contact for routine program inquiries.
Compliance
- Maintain records related to immunizations, CPR certification, background checks, drug screening, health requirements, and other agency-mandated documentation.
- Maintain records of faculty licensure, certifications, continuing education, and other required credentials.
- Monitor compliance deadlines, communicate requirements to students and faculty, and generate compliance reports.
- Assist the clinical coordinator with student onboarding processes required by clinical partners and clinical placement systems.
Accreditation and Program Evaluation Support
- Assist with collection, organization, and management of data required for CCNE accreditation and Maryland Board of Nursing reporting and approval requirements.
- Support preparation of accreditation reports, annual reports, and program review materials.
- Assist faculty and leadership with data collection, outcome tracking, and continuous quality improvement activities.
Data and Administrative Systems Management
- Maintain compliance, credentialing, accreditation, and program databases.
- Generate reports and summaries for program leadership.
- Ensure secure, accurate, and confidential management of student, faculty, and program records.
Job Requirements: Education, Experience and Skills:
Required
- Associate degree required; bachelor's degree preferred.
- Minimum of three years of progressively responsible administrative, program coordination, or office management experience.
- Proficiency with Microsoft Office Suite, database management systems, and electronic record-keeping platforms.
- Excellent organizational, written, and verbal communication skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Ability to work independently and collaboratively with faculty, staff, students, and external stakeholders.
- Ability to handle confidential information with discretion and professionalism.
Preferred
- Experience in higher education, nursing education, healthcare administration, or a regulatory environment.
- Familiarity with CCNE accreditation standards, Maryland Board of Nursing requirements, and nursing education regulations.
- Experience with student information systems, compliance platforms, or credentialing software.
Starting Salary
$60,000/year
(Actual compensation will be commensurate with experience, education, and qualifications.)
Employee Benefits:
This full-time position includes a comprehensive benefits package, featuring annual, holidays, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.
Full Time/Part Time:
Full time
About us
Mount St. Mary's University is a dynamic, Catholic, liberal arts university with over 2,000 undergraduate and graduate students, located in Emmitsburg, Maryland. As a Catholic university, Mount St. Mary’s graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The university is committed to excellence in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to fostering an inclusive and welcoming society and world.
Position Title:
Administrative Coordinator, School of Nursing
Job Description:
The Administrative Coordinator provides administrative, operational, compliance, and accreditation support for the Bachelor of Science in Nursing (BSN) Program. Working closely with the Director of Nursing Programs, faculty, staff, and students, the Administrative Coordinator serves as a central resource for program operations and supports processes that ensure efficient program functioning, regulatory compliance, accreditation readiness, and student success.
Essential Duties and Responsibilities:
Program Operations
- Provide administrative and operational support for the BSN program and nursing program leadership.
- Coordinate program communications, meetings, orientations, advisory board meetings, and special events.
- Prepare correspondence, reports, meeting agendas, and minutes.
- Maintain program calendars, records, and departmental documentation.
- Serve as a primary point of contact for routine program inquiries.
Compliance
- Maintain records related to immunizations, CPR certification, background checks, drug screening, health requirements, and other agency-mandated documentation.
- Maintain records of faculty licensure, certifications, continuing education, and other required credentials.
- Monitor compliance deadlines, communicate requirements to students and faculty, and generate compliance reports.
- Assist the clinical coordinator with student onboarding processes required by clinical partners and clinical placement systems.
Accreditation and Program Evaluation Support
- Assist with collection, organization, and management of data required for CCNE accreditation and Maryland Board of Nursing reporting and approval requirements.
- Support preparation of accreditation reports, annual reports, and program review materials.
- Assist faculty and leadership with data collection, outcome tracking, and continuous quality improvement activities.
Data and Administrative Systems Management
- Maintain compliance, credentialing, accreditation, and program databases.
- Generate reports and summaries for program leadership.
- Ensure secure, accurate, and confidential management of student, faculty, and program records.
Job Requirements: Education, Experience and Skills:
Required
- Associate degree required; bachelor's degree preferred.
- Minimum of three years of progressively responsible administrative, program coordination, or office management experience.
- Proficiency with Microsoft Office Suite, database management systems, and electronic record-keeping platforms.
- Excellent organizational, written, and verbal communication skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Ability to work independently and collaboratively with faculty, staff, students, and external stakeholders.
- Ability to handle confidential information with discretion and professionalism.
Preferred
- Experience in higher education, nursing education, healthcare administration, or a regulatory environment.
- Familiarity with CCNE accreditation standards, Maryland Board of Nursing requirements, and nursing education regulations.
- Experience with student information systems, compliance platforms, or credentialing software.
Starting Salary
$60,000/year
(Actual compensation will be commensurate with experience, education, and qualifications.)
Employee Benefits:
This full-time position includes a comprehensive benefits package, featuring annual, holidays, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.
Full Time/Part Time:
Full time
About us
Mount St. Mary's University is a dynamic, Catholic, liberal arts university with over 2,000 undergraduate and graduate students, located in Emmitsburg, Maryland. As a Catholic university, Mount St. Mary’s graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The university is committed to excellence in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to fostering an inclusive and welcoming society and world.
Administrative Assistant Job Roles in Maryland
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Search Administrative Assistant Jobs in MarylandAdministrative Assistant Jobs in Maryland: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Maryland?
Federal contractors and large healthcare institutions are the most active sponsors in Maryland. Organizations like Leidos, Booz Allen Hamilton, Johns Hopkins Health System, and the University of Maryland have sponsored administrative roles in the past. Government-adjacent nonprofits and research institutions in the Baltimore-Washington corridor also account for a meaningful share of sponsorship activity for this role.
Which visa types are most common for administrative assistant roles in Maryland?
The H-1B visa is the most frequently used visa for administrative assistants in Maryland, though eligibility depends on whether the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Some positions at universities or research institutions may also see J-1 visa or TN visa classifications used, depending on the applicant's nationality and the employer's specific circumstances.
Which cities in Maryland have the most administrative assistant sponsorship jobs?
Baltimore is the primary hub, anchored by its healthcare and university sectors. The suburban counties bordering Washington D.C., including Montgomery County and Prince George's County, generate strong demand through federal contractors and government agencies. Annapolis, as the state capital, also has steady administrative hiring within state government and affiliated organizations, though sponsorship is more common in the private sector there.
How to find administrative assistant visa sponsorship jobs in Maryland?
Migrate Mate is a job board built specifically for international candidates seeking visa sponsorship in the U.S. You can filter directly for administrative assistant roles in Maryland to see employers who have a documented history of sponsoring work visas. This is more efficient than searching general job boards, where sponsorship willingness is rarely disclosed upfront for administrative positions.
Are there any state-specific considerations for administrative assistants seeking sponsorship in Maryland?
Maryland's proximity to federal agencies and its large contractor ecosystem means many administrative roles require security clearance eligibility, which can complicate sponsorship for non-citizens still on temporary visas. Employers in the healthcare and higher education sectors tend to be more experienced with the H-1B process. Maryland's prevailing wage requirements are set at the federal level through the Department of Labor, but local wages in the D.C. metro area are generally higher than the national average for this role.
What is the prevailing wage for sponsored administrative assistant jobs in Maryland?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.