Administrative Assistant Visa Sponsorship Jobs in Delaware
Administrative assistant visa sponsorship jobs in Delaware are concentrated in Wilmington, the state's corporate and financial hub, where major employers like JPMorgan Chase, Bank of America, and DuPont maintain large administrative operations. Dover and Newark also have openings, particularly through state government agencies and the University of Delaware.
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Get Access To All JobsINTRODUCTION
The Administrative Specialist provides essential administrative support to the Division of Industrial Affairs. This position is responsible for developing and maintaining procedures to accurately track program-related inquiries, cases, and documentation, ensuring compliance with state and federal requirements.
Your core duties include entering and updating information in a case management system, preparing and processing official correspondence and documents, and coordinating workflow with internal staff as well as state and federal stakeholders. Within this role, you'll ensure timely, accurate processing of sensitive information, maintain organized records, and contribute to the efficient operation of divisional programs and services.
PREFERRED QUALIFICATION
Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.
- Read, write, and speak Spanish fluently.
ESSENTIAL FUNCTIONS
Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.
- Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters.
- Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, assists in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
- Delivers excellent customer service in-person, electronically, or by written communication.
- Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures.
- Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.
- Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work.
- Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Resolves discrepancies, deficiencies in information, or other issues.
- Drafts, manages, and distributes communications and other materials for public and/or internal use.
- Coordinates administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members.
- Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
- Orders and maintains office supplies and equipment.
- Plans and coordinates meetings, hearings, or conferences and makes travel arrangements.
- May approve or recommend approval/denial of requests/information within established standards and guidelines.
- Performs other related duties as required.
JOB REQUIREMENTS for Administrative Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
- One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.
- One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
- One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- Six months’ experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
OR - Possession of an Associate’s degree or higher.
ADDITIONAL POSTING INFORMATION
The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.
CONDITIONS OF HIRE
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hire's Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16. This position is covered by a collective bargaining agreement based on its individual terms.
BENEFITS
To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/
SELECTION PROCESS
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.
Once you have submitted your application online, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.
ACCOMMODATIONS
Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call (302) 739-5458 or email jobs@delaware.gov.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
INTRODUCTION
The Administrative Specialist provides essential administrative support to the Division of Industrial Affairs. This position is responsible for developing and maintaining procedures to accurately track program-related inquiries, cases, and documentation, ensuring compliance with state and federal requirements.
Your core duties include entering and updating information in a case management system, preparing and processing official correspondence and documents, and coordinating workflow with internal staff as well as state and federal stakeholders. Within this role, you'll ensure timely, accurate processing of sensitive information, maintain organized records, and contribute to the efficient operation of divisional programs and services.
PREFERRED QUALIFICATION
Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.
- Read, write, and speak Spanish fluently.
ESSENTIAL FUNCTIONS
Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.
- Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters.
- Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, assists in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
- Delivers excellent customer service in-person, electronically, or by written communication.
- Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures.
- Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.
- Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work.
- Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Resolves discrepancies, deficiencies in information, or other issues.
- Drafts, manages, and distributes communications and other materials for public and/or internal use.
- Coordinates administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members.
- Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
- Orders and maintains office supplies and equipment.
- Plans and coordinates meetings, hearings, or conferences and makes travel arrangements.
- May approve or recommend approval/denial of requests/information within established standards and guidelines.
- Performs other related duties as required.
JOB REQUIREMENTS for Administrative Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
- One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.
- One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
- One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- Six months’ experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
OR - Possession of an Associate’s degree or higher.
ADDITIONAL POSTING INFORMATION
The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.
CONDITIONS OF HIRE
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hire's Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16. This position is covered by a collective bargaining agreement based on its individual terms.
BENEFITS
To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/
SELECTION PROCESS
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.
Once you have submitted your application online, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.
ACCOMMODATIONS
Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call (302) 739-5458 or email jobs@delaware.gov.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
Administrative Assistant Job Roles in Delaware
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Search Administrative Assistant Jobs in DelawareAdministrative Assistant Jobs in Delaware: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Delaware?
Delaware's corporate sector, centered in Wilmington, includes employers like JPMorgan Chase, Bank of America, Citigroup, and DuPont that have sponsored visas for administrative roles. State government agencies and the University of Delaware in Newark also hire administrative staff and have sponsorship track records. Sponsorship availability varies by employer and specific role requirements, so confirming directly with each employer is important.
Which visa types are most common for administrative assistant roles in Delaware?
The H-1B visa is the most common visa for sponsored administrative assistant positions, but it requires the role to qualify as a specialty occupation, meaning a bachelor's degree in a specific field is typically required. Some positions may qualify under the TN visa for Canadian and Mexican nationals if the role meets treaty criteria. Administrative roles without a degree requirement generally do not qualify for H-1B visa sponsorship.
Which cities in Delaware have the most administrative assistant sponsorship jobs?
Wilmington accounts for the largest share of administrative assistant sponsorship opportunities in Delaware, driven by its concentration of financial institutions, legal firms, and corporate headquarters. Dover, the state capital, has openings tied to government and healthcare administration. Newark, home to the University of Delaware, also generates demand for administrative professionals within academic and research settings.
How to find administrative assistant visa sponsorship jobs in Delaware?
Migrate Mate is a job board specifically designed for international candidates seeking visa sponsorship in the U.S. You can filter by state and role to find administrative assistant positions in Delaware where employers have a sponsorship history. Because sponsorship for administrative roles depends heavily on degree requirements and employer willingness, using a platform that surfaces sponsoring employers directly saves significant time.
Are there any Delaware-specific considerations for administrative assistants seeking visa sponsorship?
Delaware's incorporation-friendly environment means many Fortune 500 companies have legal or administrative presences in Wilmington, which can generate sponsorship opportunities that do not exist in states with fewer corporate headquarters. However, administrative assistant roles must meet the H-1B specialty occupation standard, which can be harder to establish than in fields like engineering or IT. Candidates with degrees in business administration or a closely related field are better positioned.
What is the prevailing wage for sponsored administrative assistant jobs in Delaware?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.