Administrative Assistant Visa Sponsorship Jobs in Louisiana
Administrative assistant visa sponsorship jobs in Louisiana are concentrated in New Orleans, Baton Rouge, and Shreveport, where large employers in healthcare, energy, and higher education drive hiring. Organizations like Ochsner Health, the Louisiana State University system, and major oil and gas firms have established histories of sponsoring skilled administrative professionals.
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Get Access To All JobsPURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728, ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.
SUPERVISION:
None
Education:
High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS:
Minimum 6 months relevant experience without a degree.
1-2 years related experience preferred.
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
Pleasant telephone manner.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728, ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.
SUPERVISION:
None
Education:
High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS:
Minimum 6 months relevant experience without a degree.
1-2 years related experience preferred.
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
Pleasant telephone manner.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
Administrative Assistant Job Roles in Louisiana
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Search Administrative Assistant Jobs in LouisianaAdministrative Assistant Jobs in Louisiana: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Louisiana?
Healthcare systems and universities are the most active sponsors for administrative assistant roles in Louisiana. Ochsner Health, LCMC Health, Louisiana State University, Tulane University, and Entergy Louisiana have all filed for administrative and office support positions through employer-sponsored visa programs. Energy sector companies operating along the Gulf Coast also appear in sponsorship filings, particularly for senior administrative roles tied to project management and executive support functions.
Which visa types are most common for administrative assistant roles in Louisiana?
The H-1B visa is rarely used for administrative assistant roles because the position typically does not meet the specialty occupation requirement of a specific bachelor's degree being a minimum entry requirement. Most sponsored administrative assistants in Louisiana obtain work authorization through the EB-3 immigrant visa category, TN visa status if they are Canadian or Mexican nationals in qualifying occupations, or through spousal work authorization such as an H-4 EAD. Each situation depends on individual qualifications and employer willingness to petition.
Which cities in Louisiana have the most administrative assistant sponsorship jobs?
New Orleans and Baton Rouge account for the largest share of administrative assistant sponsorship activity in Louisiana. New Orleans draws demand through its healthcare networks, hospitality corporations, and port and logistics operations. Baton Rouge concentrates hiring around state government offices, petrochemical industry headquarters, and LSU's sprawling administrative infrastructure. Shreveport sees smaller but consistent demand through its regional hospital systems and military-adjacent employers at Barksdale Air Force Base.
How to find administrative assistant visa sponsorship jobs in Louisiana?
Migrate Mate filters job listings specifically for roles where employers are open to visa sponsorship, which saves significant time compared to manually screening postings. For administrative assistant roles in Louisiana, searching Migrate Mate by state and job category surfaces positions at healthcare systems, universities, and energy companies that have active sponsorship histories. Setting up alerts for Louisiana administrative roles helps you respond quickly when new sponsored positions are posted, which matters in a competitive market.
Are there state-specific considerations for administrative assistant sponsorship in Louisiana?
Louisiana's economy is heavily weighted toward healthcare, petrochemicals, and higher education, which shapes where sponsorship opportunities actually exist for administrative professionals. The state's right-to-work status and relatively lower prevailing wages compared to coastal metros can affect the wage floors employers must meet under Department of Labor requirements for sponsored positions. Candidates with bilingual skills, particularly in Spanish or Vietnamese given Louisiana's demographics, may find stronger interest from healthcare and social services employers in the New Orleans metro.
What is the prevailing wage for sponsored administrative assistant jobs in Louisiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.