Administrative Assistant Visa Sponsorship Jobs in New Hampshire
Administrative assistant visa sponsorship jobs in New Hampshire are concentrated in Manchester and Concord, where healthcare systems like Dartmouth Health and financial services firms anchor much of the professional services hiring. The state's university sector and growing technology corridor along the Route 3 and I-93 corridors also generate steady demand for organized, skilled administrative professionals.
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Get Access To All JobsPURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728, ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.
SUPERVISION:
None
Education:
High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS:
Minimum 6 months relevant experience without a degree. 1-2 years related experience preferred. Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills. Pleasant telephone manner.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728, ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.
SUPERVISION:
None
Education:
High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS:
Minimum 6 months relevant experience without a degree. 1-2 years related experience preferred. Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills. Pleasant telephone manner.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans
Administrative Assistant Job Roles in New Hampshire
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Search Administrative Assistant Jobs in New HampshireAdministrative Assistant Jobs in New Hampshire: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in New Hampshire?
Healthcare organizations are among the most active sponsors, including Dartmouth Health and Concord Hospital, which maintain large administrative workforces. State government agencies, higher education institutions like the University of New Hampshire and Dartmouth College (just across the border but with NH-area offices), and financial services firms in Manchester have also filed sponsorship petitions for administrative roles, according to Department of Labor disclosure data.
Which visa types are most common for administrative assistant roles in New Hampshire?
The H-1B visa is the most recognized work visa, but administrative assistant roles face a significant challenge: USCIS requires the position to qualify as a specialty occupation, meaning a specific bachelor's degree must be a standard requirement for the role. Many general administrative positions do not meet that bar. Roles with specialized functions, such as executive assistants in legal, medical, or technical settings, have a stronger case for H-1B eligibility.
Which cities in New Hampshire have the most administrative assistant sponsorship jobs?
Manchester is the largest city in New Hampshire and generates the highest volume of professional administrative hiring, particularly in healthcare, insurance, and financial services. Concord, the state capital, sees consistent demand driven by government-adjacent organizations and nonprofits. Nashua, situated near the Massachusetts border, benefits from proximity to the Greater Boston employment market and hosts offices for several technology and defense contractors that employ administrative staff.
How to find administrative assistant visa sponsorship jobs in New Hampshire?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify New Hampshire employers who are open to sponsoring administrative assistant candidates. Rather than sorting through general job postings, you can focus on roles where sponsorship is confirmed or indicated, which saves significant time. Searching for administrative assistant roles within New Hampshire on Migrate Mate surfaces positions across Manchester, Concord, and Nashua from employers with a sponsorship history.
What should international candidates know about administrative assistant hiring in New Hampshire?
New Hampshire's administrative hiring is heavily influenced by its healthcare and higher education sectors, both of which tend to have more established HR infrastructure for handling visa sponsorship paperwork. However, sponsorship for standard administrative roles is not guaranteed even at large employers, since many positions are filled locally without immigration support. Candidates with specialized skills, bilingual abilities, or experience supporting technical or clinical teams tend to attract more sponsorship interest.
What is the prevailing wage for sponsored administrative assistant jobs in New Hampshire?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.