Administrative Assistant Visa Sponsorship Jobs in New Hampshire
Administrative assistant visa sponsorship jobs in New Hampshire are concentrated in Manchester and Concord, where healthcare systems like Dartmouth Health and financial services firms anchor much of the professional services hiring. The state's university sector and growing technology corridor along the Route 3 and I-93 corridors also generate steady demand for organized, skilled administrative professionals.
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Get Access To All JobsPosition Purpose
Provides day-to-day support to the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations.
Maintains an understanding of office commitments and acts to ensure the smooth flow of work and timely accomplishments of office objectives. Works to increase office efficiency and productivity and serves as the first point of contact for both offices.
Description
Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- 3-5 years of office/administrative experience in a related field, with some degree of autonomy.
Skills, Knowledge and Abilities
- In-depth knowledge of office and administrative procedures and workflow.
- Ability to handle sensitive information with tact and to maintain confidentiality.
- Strong organizational skills, particularly in planning events and project support.
- Proficient in standard office systems such as Microsoft Word, Outlook, Excel, PowerPoint, FileMaker, and other programs. Proactive in learning new technologies.
- Demonstrated technology skills in managing and retrieving information from database systems.
- Proven ability to juggle multiple priorities and multitask within a busy environment.
- Initiative, sound judgement, and ability to work independently.
- Strong communication, interpersonal, and diplomacy skills; enjoys working with a variety of people.
- Flexible nature, nimble, ability to adjust and respond to changing demands.
- Curious, creative, and engaged team player.
- Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications
Department Contact for Recruitment Inquiries
Christine Ross or Lisa LaFlam
Department Contact Phone Number
603-646-2020
Department Contact for Cover Letter and Title
Christine Ross, Director of Academic Operations
Department Contact's Phone Number
603 646-1302
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience. Responses will be reviewed alongside application materials. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement.
Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.
Key Accountabilities
Description
Events/Project Coordination
- Assists with the planning of small and large committee meetings. Support includes researching/securing venues, booking caterers, ordering refreshments, preparing handouts, securing audiovisual equipment, ensuring proper room set up, and providing on-site assistance leading up to and during meetings/events.
- Assists in coordinating special meetings, workshops, and other functions related to committee activities as needed (securing venue, catering, name tags, technical services, room setup, and on-site assistance leading up to and during events).
- Assists the Assistant to the Dean with outreach and communication to committee participants.
- Assists in any follow-up activities required from meetings and/or events.
Percentage Of Time 20
Description
Calendar/Management/Communications
- Oversees general email account, including daily monitoring and general Outlook upkeep, responding to, and filing emails, and sending out email communications on behalf of the Assistant to the Dean.
- Assists the Assistant to the Dean in managing meeting requests, organization and preparation of meeting materials, and other scheduling responsibilities.
- Answers phones, directs calls, records messages, and responds to inquiries on behalf of the Assistant to the Dean.
- Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, staff, departments/programs, and committees.
Percentage Of Time 10
Description
General Office Support
- Responsible for ordering supplies for related committee activities in a timely fashion and reconciles all p-card receipts for office purchases.
- Organizes faculty committee recordkeeping, scans faculty committee meeting materials to build archive or records and maintains archive of committee meeting materials in electronic format.
- Collects faculty CVs for annual committee elections and organizes in shared folders for the Assistant to the Dean.
- Updates/maintains record of faculty committee assignments in IRIS.
- Prepares and administers annual committee preference survey to the faculty, uploads results to committee portal in IRIS.
- Prepares committee and council appointment letters for the Assistant to the Dean.
- Maintains Faculty of Arts and Sciences Committee SharePoint hub.
- Updates Organization of the Faculty of Arts and Sciences charter document.
- Updates/maintains Arts and Sciences Committee webpage.
- Assists with research, data gathering, and special projects associated with faculty committee activities as needed.
- Maintains cognizance of working within a diverse community; endeavors to enhance the culture of inclusion and respect in all interactions. Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communication with others.
Percentage Of Time 20
Description
Administration
- Assists in the day-to-day operations of the office and division, including updating templates, processes & projects across all divisions, and support of a variety of divisional needs.
- Serves as point of contact for A&S departments, programs, centers, institutes, ITC, and other campus partners. Provides guidance and support to ensure smooth operations.
- Ensures compliance with regulations and internal policies.
- Implements operational procedures to meet goals of DoF.
- Schedules and coordinates agendas of meetings, including with DCs.
- Assists with addressing issues, troubleshooting, triage, and problem solving.
Percentage Of Time 25
Description
Systems Administration and Project Management
- Assists the Director of Academic Operations in maintaining information systems, data integrity, project management, and data reporting.
- Provides regular reports to director and DoF senior leadership.
- Assists in the preparing of annual compensation sheets for director and deans, archives data, and ensures relevant information is available to the offices of finance and human resources.
- Serves as point of contact on academic systems, refers inquiries to appropriate parties.
- Supports chairs, associate deans on systems related to faculty recruitment, evaluation, etc.
- Regularly updates users on procedures related to faculty recruitment & evaluation systems.
Percentage Of Time 15
Description
Communications
- Works with the executive assistant to the dean and A&S director of communications on DoF communication (FRS memos, teaching FRS memo, salary sheet that accompany salary letters, etc.)
- Drafts reports, memos, correspondence as needed.
- Builds and maintains strong partnerships within Wentworth, faculty, department/program chairs, and central administrators.
Percentage Of Time 10
- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
- Performs other duties as assigned.
Position Purpose
Provides day-to-day support to the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations.
Maintains an understanding of office commitments and acts to ensure the smooth flow of work and timely accomplishments of office objectives. Works to increase office efficiency and productivity and serves as the first point of contact for both offices.
Description
Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- 3-5 years of office/administrative experience in a related field, with some degree of autonomy.
Skills, Knowledge and Abilities
- In-depth knowledge of office and administrative procedures and workflow.
- Ability to handle sensitive information with tact and to maintain confidentiality.
- Strong organizational skills, particularly in planning events and project support.
- Proficient in standard office systems such as Microsoft Word, Outlook, Excel, PowerPoint, FileMaker, and other programs. Proactive in learning new technologies.
- Demonstrated technology skills in managing and retrieving information from database systems.
- Proven ability to juggle multiple priorities and multitask within a busy environment.
- Initiative, sound judgement, and ability to work independently.
- Strong communication, interpersonal, and diplomacy skills; enjoys working with a variety of people.
- Flexible nature, nimble, ability to adjust and respond to changing demands.
- Curious, creative, and engaged team player.
- Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications
Department Contact for Recruitment Inquiries
Christine Ross or Lisa LaFlam
Department Contact Phone Number
603-646-2020
Department Contact for Cover Letter and Title
Christine Ross, Director of Academic Operations
Department Contact's Phone Number
603 646-1302
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience. Responses will be reviewed alongside application materials. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement.
Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.
Key Accountabilities
Description
Events/Project Coordination
- Assists with the planning of small and large committee meetings. Support includes researching/securing venues, booking caterers, ordering refreshments, preparing handouts, securing audiovisual equipment, ensuring proper room set up, and providing on-site assistance leading up to and during meetings/events.
- Assists in coordinating special meetings, workshops, and other functions related to committee activities as needed (securing venue, catering, name tags, technical services, room setup, and on-site assistance leading up to and during events).
- Assists the Assistant to the Dean with outreach and communication to committee participants.
- Assists in any follow-up activities required from meetings and/or events.
Percentage Of Time 20
Description
Calendar/Management/Communications
- Oversees general email account, including daily monitoring and general Outlook upkeep, responding to, and filing emails, and sending out email communications on behalf of the Assistant to the Dean.
- Assists the Assistant to the Dean in managing meeting requests, organization and preparation of meeting materials, and other scheduling responsibilities.
- Answers phones, directs calls, records messages, and responds to inquiries on behalf of the Assistant to the Dean.
- Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, staff, departments/programs, and committees.
Percentage Of Time 10
Description
General Office Support
- Responsible for ordering supplies for related committee activities in a timely fashion and reconciles all p-card receipts for office purchases.
- Organizes faculty committee recordkeeping, scans faculty committee meeting materials to build archive or records and maintains archive of committee meeting materials in electronic format.
- Collects faculty CVs for annual committee elections and organizes in shared folders for the Assistant to the Dean.
- Updates/maintains record of faculty committee assignments in IRIS.
- Prepares and administers annual committee preference survey to the faculty, uploads results to committee portal in IRIS.
- Prepares committee and council appointment letters for the Assistant to the Dean.
- Maintains Faculty of Arts and Sciences Committee SharePoint hub.
- Updates Organization of the Faculty of Arts and Sciences charter document.
- Updates/maintains Arts and Sciences Committee webpage.
- Assists with research, data gathering, and special projects associated with faculty committee activities as needed.
- Maintains cognizance of working within a diverse community; endeavors to enhance the culture of inclusion and respect in all interactions. Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communication with others.
Percentage Of Time 20
Description
Administration
- Assists in the day-to-day operations of the office and division, including updating templates, processes & projects across all divisions, and support of a variety of divisional needs.
- Serves as point of contact for A&S departments, programs, centers, institutes, ITC, and other campus partners. Provides guidance and support to ensure smooth operations.
- Ensures compliance with regulations and internal policies.
- Implements operational procedures to meet goals of DoF.
- Schedules and coordinates agendas of meetings, including with DCs.
- Assists with addressing issues, troubleshooting, triage, and problem solving.
Percentage Of Time 25
Description
Systems Administration and Project Management
- Assists the Director of Academic Operations in maintaining information systems, data integrity, project management, and data reporting.
- Provides regular reports to director and DoF senior leadership.
- Assists in the preparing of annual compensation sheets for director and deans, archives data, and ensures relevant information is available to the offices of finance and human resources.
- Serves as point of contact on academic systems, refers inquiries to appropriate parties.
- Supports chairs, associate deans on systems related to faculty recruitment, evaluation, etc.
- Regularly updates users on procedures related to faculty recruitment & evaluation systems.
Percentage Of Time 15
Description
Communications
- Works with the executive assistant to the dean and A&S director of communications on DoF communication (FRS memos, teaching FRS memo, salary sheet that accompany salary letters, etc.)
- Drafts reports, memos, correspondence as needed.
- Builds and maintains strong partnerships within Wentworth, faculty, department/program chairs, and central administrators.
Percentage Of Time 10
- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
- Performs other duties as assigned.
Administrative Assistant Job Roles in New Hampshire
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Search Administrative Assistant Jobs in New HampshireAdministrative Assistant Jobs in New Hampshire: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in New Hampshire?
Healthcare organizations are among the most active sponsors, including Dartmouth Health and Concord Hospital, which maintain large administrative workforces. State government agencies, higher education institutions like the University of New Hampshire and Dartmouth College (just across the border but with NH-area offices), and financial services firms in Manchester have also filed sponsorship petitions for administrative roles, according to Department of Labor disclosure data.
Which visa types are most common for administrative assistant roles in New Hampshire?
The H-1B visa is the most recognized work visa, but administrative assistant roles face a significant challenge: USCIS requires the position to qualify as a specialty occupation, meaning a specific bachelor's degree must be a standard requirement for the role. Many general administrative positions do not meet that bar. Roles with specialized functions, such as executive assistants in legal, medical, or technical settings, have a stronger case for H-1B eligibility.
Which cities in New Hampshire have the most administrative assistant sponsorship jobs?
Manchester is the largest city in New Hampshire and generates the highest volume of professional administrative hiring, particularly in healthcare, insurance, and financial services. Concord, the state capital, sees consistent demand driven by government-adjacent organizations and nonprofits. Nashua, situated near the Massachusetts border, benefits from proximity to the Greater Boston employment market and hosts offices for several technology and defense contractors that employ administrative staff.
How to find administrative assistant visa sponsorship jobs in New Hampshire?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify New Hampshire employers who are open to sponsoring administrative assistant candidates. Rather than sorting through general job postings, you can focus on roles where sponsorship is confirmed or indicated, which saves significant time. Searching for administrative assistant roles within New Hampshire on Migrate Mate surfaces positions across Manchester, Concord, and Nashua from employers with a sponsorship history.
What should international candidates know about administrative assistant hiring in New Hampshire?
New Hampshire's administrative hiring is heavily influenced by its healthcare and higher education sectors, both of which tend to have more established HR infrastructure for handling visa sponsorship paperwork. However, sponsorship for standard administrative roles is not guaranteed even at large employers, since many positions are filled locally without immigration support. Candidates with specialized skills, bilingual abilities, or experience supporting technical or clinical teams tend to attract more sponsorship interest.
What is the prevailing wage for sponsored administrative assistant jobs in New Hampshire?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.