Administrative Assistant Visa Sponsorship Jobs in Iowa
Administrative assistant visa sponsorship jobs in Iowa are concentrated in Des Moines, Cedar Rapids, and Iowa City, where large employers in insurance, healthcare, and higher education drive consistent demand. Companies like Principal Financial Group, UnityPoint Health, and the University of Iowa have histories of sponsoring international workers for professional support roles.
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Get Access To All JobsDescription Summary
The Executive Administrative Assistant is responsible for providing primary administrative support to Vice President of Operations and Vice President of Finance. Works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires extensive knowledge of the college and departmental policies and procedures.
Examples of Duties
Constant (67-100%)
- Performs all duties of an Administrative Assistant
- Provide confidential executive support including assisting with or preparing formal written or electronic correspondence, answering phone calls, arranging and scheduling meetings, developing and maintaining office files and budget reports, and other general administrative needs.
- Reviews, assesses routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
- Maintain recordkeeping and database for the department.
- Prepare and assist in the preparation of reports and presentations for supervisor.
- Serves as principal contact and source of information for customers of the department, including faculty, students, staff, and external customers.
- Manages complex calendars, arranges for meetings, appointments and travel arrangements.
- Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other technical applications.
Frequent (34-66%)
- Exercises independent judgment.
- Purchases and maintains inventory of supplies for department.
- Creates and maintains filing systems.
- Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures.
Occasional (10-33%)
- Schedules, attends, and participates in a variety of professional meetings, committees, and events.
- Other duties as assigned.
PERFORMANCE EXPECTATIONS:
- Be able and willing to represent Iowa Central Community College in a positive manner with prospective, former, and current students, clients, suppliers, and the community we serve.
- Must have ability and desire to learn new technologies as presented.
- Must exhibit strong human relations skills.
- Must be able to communicate clearly and concisely both orally and in writing.
- Must exhibit a working knowledge of personal computers and general office equipment.
- Must be able to get along with diverse personalities.
- Must exhibit ability to work efficiently and accurately in an atmosphere of frequent interruptions.
- Must be able to conduct activities in the office in a manner which is acceptable and consistent with department and college policy.
- Must be highly self-motivated individual with strong organizational skills.
- Must have ability to assume responsibility, deal effectively with problems and exercise good judgment when making decisions.
- Must exhibit ability to manage multiple tasks simultaneously.
- Must possess orientation to detail.
- Must exhibit ability to maintain confidentiality.
- Must be able to perform the above duties in a manner which strengthens the coordination and cooperation of all organizational components of the college.
Qualifications
Associate’s degree or any combination of experience, education and demonstrated knowledge, skills, and abilities (KSA) needed to perform the job is required.
Supplemental Information
GENERAL PHYSICAL ACTIVITIES WITH OR WITHOUT A REASONABLE ACCOMMODATION:
Position involves constant (67-100%) sitting, standing, and walking in office areas, talking to or listening to persons over the telephone and in person; frequent (34-66%) sitting, visual activity and repetitive motion while utilizing computer equipment; and occasional (10-33%) stooping, kneeling, crouching, reaching, pulling, pushing, and carrying/lifting up to 25 pounds. The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned.
Description Summary
The Executive Administrative Assistant is responsible for providing primary administrative support to Vice President of Operations and Vice President of Finance. Works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires extensive knowledge of the college and departmental policies and procedures.
Examples of Duties
Constant (67-100%)
- Performs all duties of an Administrative Assistant
- Provide confidential executive support including assisting with or preparing formal written or electronic correspondence, answering phone calls, arranging and scheduling meetings, developing and maintaining office files and budget reports, and other general administrative needs.
- Reviews, assesses routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
- Maintain recordkeeping and database for the department.
- Prepare and assist in the preparation of reports and presentations for supervisor.
- Serves as principal contact and source of information for customers of the department, including faculty, students, staff, and external customers.
- Manages complex calendars, arranges for meetings, appointments and travel arrangements.
- Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other technical applications.
Frequent (34-66%)
- Exercises independent judgment.
- Purchases and maintains inventory of supplies for department.
- Creates and maintains filing systems.
- Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures.
Occasional (10-33%)
- Schedules, attends, and participates in a variety of professional meetings, committees, and events.
- Other duties as assigned.
PERFORMANCE EXPECTATIONS:
- Be able and willing to represent Iowa Central Community College in a positive manner with prospective, former, and current students, clients, suppliers, and the community we serve.
- Must have ability and desire to learn new technologies as presented.
- Must exhibit strong human relations skills.
- Must be able to communicate clearly and concisely both orally and in writing.
- Must exhibit a working knowledge of personal computers and general office equipment.
- Must be able to get along with diverse personalities.
- Must exhibit ability to work efficiently and accurately in an atmosphere of frequent interruptions.
- Must be able to conduct activities in the office in a manner which is acceptable and consistent with department and college policy.
- Must be highly self-motivated individual with strong organizational skills.
- Must have ability to assume responsibility, deal effectively with problems and exercise good judgment when making decisions.
- Must exhibit ability to manage multiple tasks simultaneously.
- Must possess orientation to detail.
- Must exhibit ability to maintain confidentiality.
- Must be able to perform the above duties in a manner which strengthens the coordination and cooperation of all organizational components of the college.
Qualifications
Associate’s degree or any combination of experience, education and demonstrated knowledge, skills, and abilities (KSA) needed to perform the job is required.
Supplemental Information
GENERAL PHYSICAL ACTIVITIES WITH OR WITHOUT A REASONABLE ACCOMMODATION:
Position involves constant (67-100%) sitting, standing, and walking in office areas, talking to or listening to persons over the telephone and in person; frequent (34-66%) sitting, visual activity and repetitive motion while utilizing computer equipment; and occasional (10-33%) stooping, kneeling, crouching, reaching, pulling, pushing, and carrying/lifting up to 25 pounds. The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned.
Administrative Assistant Job Roles in Iowa
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Search Administrative Assistant Jobs in IowaAdministrative Assistant Jobs in Iowa: Frequently Asked Questions
Which companies in Iowa sponsor visas for administrative assistants?
Large Iowa employers in insurance, healthcare, and education are the most active sponsors for administrative assistant roles. Principal Financial Group and Nationwide in Des Moines, UnityPoint Health and Mercy Medical Center in Cedar Rapids, and the University of Iowa and Iowa State University in Iowa City and Ames have all filed for work visas on behalf of professional and administrative staff. Larger organizations with established HR infrastructure are generally better positioned to manage sponsorship.
What visa types are most common for administrative assistant roles in Iowa?
The H-1B visa is the most common pathway, but it requires the role to qualify as a specialty occupation, meaning a specific bachelor's degree must be a standard requirement for the position. Many general administrative assistant roles do not meet this threshold. Roles with specialized functions, such as those supporting legal, medical, or financial operations, are more likely to qualify. The TN visa is available to Canadian and Mexican nationals in qualifying professional categories.
Which cities in Iowa have the most administrative assistant visa sponsorship jobs?
Des Moines is Iowa's primary hub for administrative assistant sponsorship, driven by its concentration of financial services firms, insurance companies, and state government contractors. Cedar Rapids supports demand through its healthcare and manufacturing sectors. Iowa City and Ames see activity through the University of Iowa and Iowa State University, both of which regularly hire and sponsor international staff for administrative and research-support positions.
How to find administrative assistant visa sponsorship jobs in Iowa?
Migrate Mate is a job board built specifically for international candidates seeking visa sponsorship in the United States. You can filter directly for administrative assistant roles in Iowa to see employers who are open to sponsoring work visas. Because sponsorship willingness is not always listed in standard job postings, Migrate Mate surfaces that information in one place, saving you time and helping you focus your applications on realistic opportunities.
Are there any Iowa-specific considerations for administrative assistants seeking visa sponsorship?
Iowa's cost of living is lower than the national average, which affects the prevailing wage calculations that employers must meet when sponsoring H-1B visa workers. The Department of Labor sets prevailing wages by occupation and location, so Iowa figures will differ from those in major coastal metros. University pipelines at the University of Iowa and Iowa State also mean that international students on OPT sometimes transition into sponsored administrative roles with their campus employers.
What is the prevailing wage for sponsored administrative assistant jobs in Iowa?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.