Administrative Assistant Visa Sponsorship Jobs in Iowa
Administrative assistant visa sponsorship jobs in Iowa are concentrated in Des Moines, Cedar Rapids, and Iowa City, where large employers in insurance, healthcare, and higher education drive consistent demand. Companies like Principal Financial Group, UnityPoint Health, and the University of Iowa have histories of sponsoring international workers for professional support roles.
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Get Access To All JobsINTRODUCTION
The Labor Center at the College of Law is seeking an Administrative Services Specialist. This individual serves as the sole Administrative Services staff member for the Labor Center, providing administrative support for all Labor Center on and off-campus programs, tracking and reporting all financial information including reconciling monthly TDRs, managing internal and external Labor Center Communications, assisting in managing all fundraising and grant activities, and performing other administrative functions as assigned by the Labor Center Director.
There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold the University’s commitment to creating welcoming and respectful environments for all.
Key Areas of Responsibilities
Operational Support and Management
Plan, coordinate, and implement program logistics for the Labor Center's on-campus and off-campus educational conferences, often over 60 programs per fiscal year. This is the sole administrative staff position, which handles all conference registration, classroom reservation, catering, print orders, housing block reservations, and honoraria for guest instructors.
Financial Responsibility
Analyze, monitor, and report financial data, and initiate purchasing and travel vouchers. Reconcile monthly TDRs, submit purchases and transactions to USS, initiate travel expense vouchers for departmental staff who conduct off-campus programs, send program invoices, and track program income and expenses in proper MFKs.
Communications Management
Develop and coordinate internal and external communications using tools such as Dispatch, Canva, Excel, and UI websites. Update website, assist in preparing mid-year and year-end report, send listserv emails. Write and design semi-monthly Dispatch e-newsletter; design program marketing flyers, website images, and social media memes; create social media content on program successes, and redesign constituent data collection systems to streamline updates from program registrations and returned emails and mail.
Strategic Planning
Assist the Director in preparation and implementation of strategic fundraising and grant plans. Fundraising and grant applications administration; Fundraising campaign planning, developing, and tracking, and coordinating donations with UICA. Grant planning, such as developing systems to monitor possible grants and deadlines and assist PIs with awarded grants by organizing and preparing data for grant reports and coordinating with departmental finance and grant accounting to track actual vs projected expenses and review grant MFKs. Understanding university and grantor policies and assisting with compliance.
Information Management
Serve as the central point of contact for all inquiries from members of the public, university faculty, students, media, and sponsors of educational programs. Refer calls and emails to appropriate staff; assist in resolving inquiries and develop and maintain tracking systems to ensure timely responses (ex: scheduling meetings with appropriate staff, researching the issue and providing relevant publications, and facilitating staff responses.)
Human Resources
Provide functional supervision of student interns when they are assigned to assist with data entry, preparation of conference registration materials, grant data tracking, and other administrative functions.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Libby Kleppe at libby-kleppe@uiowa.edu.
REQUIRED QUALIFICATIONS
- A Bachelor’s degree in Business, or other related field; or an equivalent combination of education and experience.
- Experience (a minimum of one year) providing a full spectrum of administrative support duties.
- Superior attention to detail, including excellent composition, editing, organizational and prioritization skills.
- Customer service experience.
- Excellent verbal and interpersonal communication skills.
- Extensive experience utilizing a variety of software including but not limited to Microsoft Office Suite (e.g. Outlook, Word, Excel, PowerPoint).
DESIRABLE QUALIFICATIONS
- Experience providing administrative support in a higher education environment.
- Working knowledge of institutional and departmental policies, processes and forms.
- Experience with Drupal or similar web-editing software.
- Experience developing and implementing basic surveys using Qualtrics or similar survey tool.
APPLICATION AND POSITION DETAILS
- In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
- Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact Libby Kleppe at libby-kleppe@uiowa.edu.
BENEFITS HIGHLIGHTS
- Regular salaried position. Pay level 3B. Located in Iowa City, Iowa.
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
- For more information about Why Iowa? Click here.
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
ADDITIONAL INFORMATION
- Classification Title: Admin Services Specialist
- Appointment Type: Professional and Scientific
- Schedule: Full-time
- Work Modality Options: On Campus
COMPENSATION
- Pay Level: 3B
CONTACT INFORMATION
- Organization: College of Law
- Contact Name: Libby Kleppe
- Contact Email: libby-kleppe@uiowa.edu
INTRODUCTION
The Labor Center at the College of Law is seeking an Administrative Services Specialist. This individual serves as the sole Administrative Services staff member for the Labor Center, providing administrative support for all Labor Center on and off-campus programs, tracking and reporting all financial information including reconciling monthly TDRs, managing internal and external Labor Center Communications, assisting in managing all fundraising and grant activities, and performing other administrative functions as assigned by the Labor Center Director.
There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold the University’s commitment to creating welcoming and respectful environments for all.
Key Areas of Responsibilities
Operational Support and Management
Plan, coordinate, and implement program logistics for the Labor Center's on-campus and off-campus educational conferences, often over 60 programs per fiscal year. This is the sole administrative staff position, which handles all conference registration, classroom reservation, catering, print orders, housing block reservations, and honoraria for guest instructors.
Financial Responsibility
Analyze, monitor, and report financial data, and initiate purchasing and travel vouchers. Reconcile monthly TDRs, submit purchases and transactions to USS, initiate travel expense vouchers for departmental staff who conduct off-campus programs, send program invoices, and track program income and expenses in proper MFKs.
Communications Management
Develop and coordinate internal and external communications using tools such as Dispatch, Canva, Excel, and UI websites. Update website, assist in preparing mid-year and year-end report, send listserv emails. Write and design semi-monthly Dispatch e-newsletter; design program marketing flyers, website images, and social media memes; create social media content on program successes, and redesign constituent data collection systems to streamline updates from program registrations and returned emails and mail.
Strategic Planning
Assist the Director in preparation and implementation of strategic fundraising and grant plans. Fundraising and grant applications administration; Fundraising campaign planning, developing, and tracking, and coordinating donations with UICA. Grant planning, such as developing systems to monitor possible grants and deadlines and assist PIs with awarded grants by organizing and preparing data for grant reports and coordinating with departmental finance and grant accounting to track actual vs projected expenses and review grant MFKs. Understanding university and grantor policies and assisting with compliance.
Information Management
Serve as the central point of contact for all inquiries from members of the public, university faculty, students, media, and sponsors of educational programs. Refer calls and emails to appropriate staff; assist in resolving inquiries and develop and maintain tracking systems to ensure timely responses (ex: scheduling meetings with appropriate staff, researching the issue and providing relevant publications, and facilitating staff responses.)
Human Resources
Provide functional supervision of student interns when they are assigned to assist with data entry, preparation of conference registration materials, grant data tracking, and other administrative functions.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Libby Kleppe at libby-kleppe@uiowa.edu.
REQUIRED QUALIFICATIONS
- A Bachelor’s degree in Business, or other related field; or an equivalent combination of education and experience.
- Experience (a minimum of one year) providing a full spectrum of administrative support duties.
- Superior attention to detail, including excellent composition, editing, organizational and prioritization skills.
- Customer service experience.
- Excellent verbal and interpersonal communication skills.
- Extensive experience utilizing a variety of software including but not limited to Microsoft Office Suite (e.g. Outlook, Word, Excel, PowerPoint).
DESIRABLE QUALIFICATIONS
- Experience providing administrative support in a higher education environment.
- Working knowledge of institutional and departmental policies, processes and forms.
- Experience with Drupal or similar web-editing software.
- Experience developing and implementing basic surveys using Qualtrics or similar survey tool.
APPLICATION AND POSITION DETAILS
- In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
- Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact Libby Kleppe at libby-kleppe@uiowa.edu.
BENEFITS HIGHLIGHTS
- Regular salaried position. Pay level 3B. Located in Iowa City, Iowa.
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
- For more information about Why Iowa? Click here.
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
ADDITIONAL INFORMATION
- Classification Title: Admin Services Specialist
- Appointment Type: Professional and Scientific
- Schedule: Full-time
- Work Modality Options: On Campus
COMPENSATION
- Pay Level: 3B
CONTACT INFORMATION
- Organization: College of Law
- Contact Name: Libby Kleppe
- Contact Email: libby-kleppe@uiowa.edu
Administrative Assistant Job Roles in Iowa
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Search Administrative Assistant Jobs in IowaAdministrative Assistant Jobs in Iowa: Frequently Asked Questions
Which companies in Iowa sponsor visas for administrative assistants?
Large Iowa employers in insurance, healthcare, and education are the most active sponsors for administrative assistant roles. Principal Financial Group and Nationwide in Des Moines, UnityPoint Health and Mercy Medical Center in Cedar Rapids, and the University of Iowa and Iowa State University in Iowa City and Ames have all filed for work visas on behalf of professional and administrative staff. Larger organizations with established HR infrastructure are generally better positioned to manage sponsorship.
What visa types are most common for administrative assistant roles in Iowa?
The H-1B visa is the most common pathway, but it requires the role to qualify as a specialty occupation, meaning a specific bachelor's degree must be a standard requirement for the position. Many general administrative assistant roles do not meet this threshold. Roles with specialized functions, such as those supporting legal, medical, or financial operations, are more likely to qualify. The TN visa is available to Canadian and Mexican nationals in qualifying professional categories.
Which cities in Iowa have the most administrative assistant visa sponsorship jobs?
Des Moines is Iowa's primary hub for administrative assistant sponsorship, driven by its concentration of financial services firms, insurance companies, and state government contractors. Cedar Rapids supports demand through its healthcare and manufacturing sectors. Iowa City and Ames see activity through the University of Iowa and Iowa State University, both of which regularly hire and sponsor international staff for administrative and research-support positions.
How to find administrative assistant visa sponsorship jobs in Iowa?
Migrate Mate is a job board built specifically for international candidates seeking visa sponsorship in the United States. You can filter directly for administrative assistant roles in Iowa to see employers who are open to sponsoring work visas. Because sponsorship willingness is not always listed in standard job postings, Migrate Mate surfaces that information in one place, saving you time and helping you focus your applications on realistic opportunities.
Are there any Iowa-specific considerations for administrative assistants seeking visa sponsorship?
Iowa's cost of living is lower than the national average, which affects the prevailing wage calculations that employers must meet when sponsoring H-1B visa workers. The Department of Labor sets prevailing wages by occupation and location, so Iowa figures will differ from those in major coastal metros. University pipelines at the University of Iowa and Iowa State also mean that international students on OPT sometimes transition into sponsored administrative roles with their campus employers.
What is the prevailing wage for sponsored administrative assistant jobs in Iowa?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.