Administrative Assistant Visa Sponsorship Jobs in Virginia
Administrative assistant visa sponsorship jobs in Virginia are concentrated around Northern Virginia's federal contracting corridor, where employers like Booz Allen Hamilton, SAIC, and Leidos regularly hire for support roles. The D.C. metro area, Richmond, and Tysons Corner are the strongest markets, driven by government contracting, healthcare systems, and corporate headquarters.
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Get Access To All JobsINTRODUCTION
Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.
ROLE TITLE
Financial Aid Technical Assistant & Administrative Support
ROLE CODE
29143-SW
FLSA
Nonexempt
PAY BAND
03
POSITION NUMBER
28700006
AGENCY
Mountain Gateway Community College
DIVISION
Mountain Gateway Community College (Div)
WORK LOCATION
Alleghany - 005
HIRING RANGE
$35,500 to $39,000
EMERGENCY/ESSENTIAL PERSONNEL
No
EEO CATEGORY
2-Professionals
FULL TIME OR PART TIME
Full Time
TELEWORK OPTIONS
Telework options are subject to change based on business needs
WORK SCHEDULE
Monday through Thursday 8 am to 5 pm – Friday 8 am to 3:30 pm
SENSITIVE POSITION
No
JOB DESCRIPTION
The Financial Aid Specialist supports the daily operations of the Student Services Department by providing comprehensive financial aid processing and student support services to current and prospective students. This position is responsible for reviewing and processing financial aid documentation, assisting students with the Free Application for Federal Student Aid (FAFSA), determining eligibility, packaging and adjusting awards, administering verification and satisfactory academic progress (SAP) processes, and supporting federal student loan and Federal Work-Study programs.
The Financial Aid Specialist also provides general Student Services support, coordinates with college departments to resolve student account and enrollment issues, assists with the development and maintenance of the academic schedule, and ensures compliance with applicable federal and state regulations and institutional policies. The position requires strong attention to detail, effective communication skills, sound judgment, and a commitment to student success. The position is based at the main campus in Clifton Forge, Virginia, with travel to the Rockbridge Regional Center in Buena Vista, Virginia, as needed to support student services and college operations.
SPECIAL ASSIGNMENTS
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/REQUIRED QUALIFICATIONS
Knowledge
- Knowledge of federal and state financial aid regulations, including Title IV requirements, FAFSA processing, student eligibility, and satisfactory academic progress (SAP).
- Knowledge of financial aid programs, including Pell Grants, federal student loans, Federal Work-Study, scholarships, and tuition assistance.
- Knowledge of financial aid processing, student account reconciliation, student information systems, financial aid software, and student services operations.
- Knowledge of confidentiality requirements and the appropriate handling of student financial and educational records.
Skills
- Skill in accurately processing financial aid applications, awards, verification, disbursements, appeals, adjustments, and reconciliations.
- Skill in using student information systems, financial aid software, Microsoft Office applications, and related technology.
- Skill in communicating complex financial aid information clearly and effectively to students, parents, faculty, and staff.
- Skill in organizing multiple responsibilities, meeting deadlines, resolving problems, maintaining accurate records, and collaborating across departments.
Abilities
- Ability to interpret and apply financial aid regulations, institutional policies, and established procedures.
- Ability to analyze student records, determine eligibility, identify discrepancies, and resolve financial aid issues.
- Ability to provide effective student support while maintaining confidentiality, professionalism, and accurate documentation.
- Ability to work independently and collaboratively, adapt to changing priorities, and manage competing demands in a fast-paced environment.
- Ability to travel between the main campus in Clifton Forge and the Rockbridge Regional Center in Buena Vista, Virginia, as required.
MINIMUM QUALIFICATIONS
Associate degree or an equivalent combination of education and experience.
Valid driver’s license and ability to travel to the Rockbridge Regional Center in Buena Vista, Virginia, as required.
ADDITIONAL CONSIDERATIONS
- Previous experience in financial aid, student services, higher education administration, or a related field.
- Experience with FAFSA processing, federal financial aid programs, student information systems, financial aid software, or student account reconciliation.
- Familiarity with federal Title IV regulations, verification, satisfactory academic progress, student loan administration, and Federal Work-Study programs.
- Experience providing customer service, counseling, or administrative support in a student-centered environment.
OPERATION OF A STATE VEHICLE
No
SUPERVISES EMPLOYEES
No
REQUIRED TRAVEL
TBD
POSTING DETAIL INFORMATION
POSTING NUMBER
CLS_4829P
RECRUITMENT TYPE
General Public - G
NUMBER OF VACANCIES
1
POSITION END DATE (IF TEMPORARY)
JOB OPEN DATE
10/26/2026
JOB CLOSE DATE
11/02/2026
OPEN UNTIL FILLED
SPECIAL INSTRUCTIONS TO APPLICANTS
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
ADDITIONAL INFORMATION
BACKGROUND CHECK STATEMENT DISCLAIMER
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO STATEMENT
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA STATEMENT
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-VERIFY STATEMENT
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
INTRODUCTION
Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.
ROLE TITLE
Financial Aid Technical Assistant & Administrative Support
ROLE CODE
29143-SW
FLSA
Nonexempt
PAY BAND
03
POSITION NUMBER
28700006
AGENCY
Mountain Gateway Community College
DIVISION
Mountain Gateway Community College (Div)
WORK LOCATION
Alleghany - 005
HIRING RANGE
$35,500 to $39,000
EMERGENCY/ESSENTIAL PERSONNEL
No
EEO CATEGORY
2-Professionals
FULL TIME OR PART TIME
Full Time
TELEWORK OPTIONS
Telework options are subject to change based on business needs
WORK SCHEDULE
Monday through Thursday 8 am to 5 pm – Friday 8 am to 3:30 pm
SENSITIVE POSITION
No
JOB DESCRIPTION
The Financial Aid Specialist supports the daily operations of the Student Services Department by providing comprehensive financial aid processing and student support services to current and prospective students. This position is responsible for reviewing and processing financial aid documentation, assisting students with the Free Application for Federal Student Aid (FAFSA), determining eligibility, packaging and adjusting awards, administering verification and satisfactory academic progress (SAP) processes, and supporting federal student loan and Federal Work-Study programs.
The Financial Aid Specialist also provides general Student Services support, coordinates with college departments to resolve student account and enrollment issues, assists with the development and maintenance of the academic schedule, and ensures compliance with applicable federal and state regulations and institutional policies. The position requires strong attention to detail, effective communication skills, sound judgment, and a commitment to student success. The position is based at the main campus in Clifton Forge, Virginia, with travel to the Rockbridge Regional Center in Buena Vista, Virginia, as needed to support student services and college operations.
SPECIAL ASSIGNMENTS
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/REQUIRED QUALIFICATIONS
Knowledge
- Knowledge of federal and state financial aid regulations, including Title IV requirements, FAFSA processing, student eligibility, and satisfactory academic progress (SAP).
- Knowledge of financial aid programs, including Pell Grants, federal student loans, Federal Work-Study, scholarships, and tuition assistance.
- Knowledge of financial aid processing, student account reconciliation, student information systems, financial aid software, and student services operations.
- Knowledge of confidentiality requirements and the appropriate handling of student financial and educational records.
Skills
- Skill in accurately processing financial aid applications, awards, verification, disbursements, appeals, adjustments, and reconciliations.
- Skill in using student information systems, financial aid software, Microsoft Office applications, and related technology.
- Skill in communicating complex financial aid information clearly and effectively to students, parents, faculty, and staff.
- Skill in organizing multiple responsibilities, meeting deadlines, resolving problems, maintaining accurate records, and collaborating across departments.
Abilities
- Ability to interpret and apply financial aid regulations, institutional policies, and established procedures.
- Ability to analyze student records, determine eligibility, identify discrepancies, and resolve financial aid issues.
- Ability to provide effective student support while maintaining confidentiality, professionalism, and accurate documentation.
- Ability to work independently and collaboratively, adapt to changing priorities, and manage competing demands in a fast-paced environment.
- Ability to travel between the main campus in Clifton Forge and the Rockbridge Regional Center in Buena Vista, Virginia, as required.
MINIMUM QUALIFICATIONS
Associate degree or an equivalent combination of education and experience.
Valid driver’s license and ability to travel to the Rockbridge Regional Center in Buena Vista, Virginia, as required.
ADDITIONAL CONSIDERATIONS
- Previous experience in financial aid, student services, higher education administration, or a related field.
- Experience with FAFSA processing, federal financial aid programs, student information systems, financial aid software, or student account reconciliation.
- Familiarity with federal Title IV regulations, verification, satisfactory academic progress, student loan administration, and Federal Work-Study programs.
- Experience providing customer service, counseling, or administrative support in a student-centered environment.
OPERATION OF A STATE VEHICLE
No
SUPERVISES EMPLOYEES
No
REQUIRED TRAVEL
TBD
POSTING DETAIL INFORMATION
POSTING NUMBER
CLS_4829P
RECRUITMENT TYPE
General Public - G
NUMBER OF VACANCIES
1
POSITION END DATE (IF TEMPORARY)
JOB OPEN DATE
10/26/2026
JOB CLOSE DATE
11/02/2026
OPEN UNTIL FILLED
SPECIAL INSTRUCTIONS TO APPLICANTS
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
ADDITIONAL INFORMATION
BACKGROUND CHECK STATEMENT DISCLAIMER
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO STATEMENT
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA STATEMENT
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-VERIFY STATEMENT
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Administrative Assistant Job Roles in Virginia
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Search Administrative Assistant Jobs in VirginiaAdministrative Assistant Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Virginia?
Federal contractors based in Northern Virginia, including Booz Allen Hamilton, Leidos, General Dynamics IT, and SAIC, are among the more active sponsors for administrative and professional support roles. Large healthcare systems such as Inova Health and HCA Virginia also hire administrative staff. Sponsorship is not guaranteed and varies by role, business need, and employer policy.
Which visa types are most common for administrative assistant roles in Virginia?
H-1B visa is the most commonly filed visa for administrative assistant roles when the position requires a specialized bachelor's degree, such as roles tied to contracts, compliance, or technical project support. L-1B transfers are also seen among multinational contractors moving specialized staff. Roles that don't require a specific degree field are less likely to qualify for H-1B sponsorship, so the job description matters significantly.
Which cities in Virginia have the most administrative assistant sponsorship jobs?
Northern Virginia, particularly the Tysons Corner, Reston, and Arlington corridors, accounts for the largest share of sponsored administrative roles due to its high concentration of federal contractors and technology firms. Richmond is a secondary market driven by state government adjacent employers, financial services, and healthcare. Virginia Beach and Charlottesville see more limited sponsorship activity for these roles.
How to find administrative assistant visa sponsorship jobs in Virginia?
Migrate Mate is designed specifically for international job seekers looking for visa sponsorship roles, including administrative assistant positions in Virginia. You can filter by state and role to see employers with an active history of sponsoring these positions. Because sponsorship availability changes with hiring cycles, checking Migrate Mate regularly gives you the most current picture of which Virginia employers are actively hiring.
Are there state-specific factors that affect administrative assistant visa sponsorship in Virginia?
Virginia's dense federal contracting sector means many administrative roles require security clearance eligibility, which can complicate sponsorship since clearances are generally not available to non-U.S. citizens or permanent residents. Employers hiring for unclassified support functions are more likely to sponsor. The state's proximity to Washington D.C. also means prevailing wage requirements for H-1B filings reflect the higher-cost D.C. metro area rather than lower national averages.
What is the prevailing wage for sponsored administrative assistant jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.