Administrative Assistant Visa Sponsorship Jobs in Virginia
Administrative assistant visa sponsorship jobs in Virginia are concentrated around Northern Virginia's federal contracting corridor, where employers like Booz Allen Hamilton, SAIC, and Leidos regularly hire for support roles. The D.C. metro area, Richmond, and Tysons Corner are the strongest markets, driven by government contracting, healthcare systems, and corporate headquarters.
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Get Access To All JobsAdministrative Assistant
Salary
$31,200.00 Semi-Monthly
Location
200 William R. Harvey Way, Hampton, VA 23668
Job Type
Full-Time
Department
Engineering
Opening Date
09/11/2026
Description
The Dean’s Assistant will provide comprehensive executive, operational and administrative support to the Office of the Dean in the School of Engineering, Architecture and Aviation (SEAA). This position serves as the primary front-facing representative for SEAA, handling daily administrative workflows, answering inquiries from students, faculty and staff, coordinating schedules, and processing routine administrative and executive transactions to ensure smooth daily operations across the multiple SEAA disciplines. The successful candidate will report directly to the Dean.
Examples of Duties
- Executive Support: Assist the Dean with the daily operations of the Office of the Dean.
- Meeting Administration: Prepare detailed meeting minutes, manage schedules, and organize agendas.
- Stakeholder Liaison: Communicate effectively with a diverse network of administrators, faculty, staff, and external entities.
Departmental Clerical and Office Support
- Front Office Reception: Greet visitors, answer phone lines, and triage incoming emails for the three engineering departments and the Dean's Office, routing inquiries to the appropriate faculty or staff.
- Mail and Supply Logistics: Receive, sort, and distribute incoming mail and packages; monitor, order, and restock general office and copy room supplies for all three departments.
- Filing and Data Entry: Maintain organized digital and physical filing systems for departmental records; perform routine data entry into university databases.
- Facilities Coordination: Submit and track routine maintenance requests and facility work orders for offices, classrooms, and shared department spaces.
Student and Faculty Customer Service
- Student Navigation: Guide undergraduate and graduate engineering students toward standard academic forms (e.g., add/drop, major declarations, graduation checklists) and direct them to appropriate academic advisors.
- Faculty Support: Assist new faculty and adjunct instructors with obtaining office keys, campus IDs, syllabi templates, and general office orientation.
- Event Assistance: Provide hands-on clerical and logistical support during major school events, such as engineering career days, graduation receptions, and student orientations.
- Confidentiality and Compliance: Handle all student records, grades, and faculty data with strict confidentiality in alignment with university policies and FERPA guidelines.
Schedule and Academic Coordination
- Calendar Assistance: Maintain the basic operational calendar for the Dean's Office.
- Meeting Logistics: Coordinate logistics for meetings, including ordering catering, setting up basic AV equipment, and distributing agendas.
- Travel Arrangements: Assist the Dean's Office with routing standard travel authorizations and processing routine expense reimbursements.
- Prepare presentation materials including power point presentations and handouts.
- Collect and disseminate SEAA-related information.
- Other duties as assigned by the Dean.
Typical Qualifications
- Education: Bachelor's degree is required.
- Experience: 3 (three) years of administrative assistance experience and/or professional office training or experience, ideally in an education or fast-paced team environment. Experience working at Hampton University is a plus.
- Technical Skills: High proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) and an aptitude to learn and work within the Banner system and ability to quickly learn university-specific databases and purchasing systems.
- Core Competencies: Outstanding customer service skills along with strong oral and written communication capabilities. Strong organization skills and attention to detail; friendly, professional customer service demeanor; ability to multi-task and switch between tasks for different departments seamlessly.
We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.
Employer
Hampton University
200 William R. Harvey Way
Hampton, Virginia, 23668
Phone: 757-727-5250
Administrative Assistant
Salary
$31,200.00 Semi-Monthly
Location
200 William R. Harvey Way, Hampton, VA 23668
Job Type
Full-Time
Department
Engineering
Opening Date
09/11/2026
Description
The Dean’s Assistant will provide comprehensive executive, operational and administrative support to the Office of the Dean in the School of Engineering, Architecture and Aviation (SEAA). This position serves as the primary front-facing representative for SEAA, handling daily administrative workflows, answering inquiries from students, faculty and staff, coordinating schedules, and processing routine administrative and executive transactions to ensure smooth daily operations across the multiple SEAA disciplines. The successful candidate will report directly to the Dean.
Examples of Duties
- Executive Support: Assist the Dean with the daily operations of the Office of the Dean.
- Meeting Administration: Prepare detailed meeting minutes, manage schedules, and organize agendas.
- Stakeholder Liaison: Communicate effectively with a diverse network of administrators, faculty, staff, and external entities.
Departmental Clerical and Office Support
- Front Office Reception: Greet visitors, answer phone lines, and triage incoming emails for the three engineering departments and the Dean's Office, routing inquiries to the appropriate faculty or staff.
- Mail and Supply Logistics: Receive, sort, and distribute incoming mail and packages; monitor, order, and restock general office and copy room supplies for all three departments.
- Filing and Data Entry: Maintain organized digital and physical filing systems for departmental records; perform routine data entry into university databases.
- Facilities Coordination: Submit and track routine maintenance requests and facility work orders for offices, classrooms, and shared department spaces.
Student and Faculty Customer Service
- Student Navigation: Guide undergraduate and graduate engineering students toward standard academic forms (e.g., add/drop, major declarations, graduation checklists) and direct them to appropriate academic advisors.
- Faculty Support: Assist new faculty and adjunct instructors with obtaining office keys, campus IDs, syllabi templates, and general office orientation.
- Event Assistance: Provide hands-on clerical and logistical support during major school events, such as engineering career days, graduation receptions, and student orientations.
- Confidentiality and Compliance: Handle all student records, grades, and faculty data with strict confidentiality in alignment with university policies and FERPA guidelines.
Schedule and Academic Coordination
- Calendar Assistance: Maintain the basic operational calendar for the Dean's Office.
- Meeting Logistics: Coordinate logistics for meetings, including ordering catering, setting up basic AV equipment, and distributing agendas.
- Travel Arrangements: Assist the Dean's Office with routing standard travel authorizations and processing routine expense reimbursements.
- Prepare presentation materials including power point presentations and handouts.
- Collect and disseminate SEAA-related information.
- Other duties as assigned by the Dean.
Typical Qualifications
- Education: Bachelor's degree is required.
- Experience: 3 (three) years of administrative assistance experience and/or professional office training or experience, ideally in an education or fast-paced team environment. Experience working at Hampton University is a plus.
- Technical Skills: High proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) and an aptitude to learn and work within the Banner system and ability to quickly learn university-specific databases and purchasing systems.
- Core Competencies: Outstanding customer service skills along with strong oral and written communication capabilities. Strong organization skills and attention to detail; friendly, professional customer service demeanor; ability to multi-task and switch between tasks for different departments seamlessly.
We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.
Employer
Hampton University
200 William R. Harvey Way
Hampton, Virginia, 23668
Phone: 757-727-5250
Administrative Assistant Job Roles in Virginia
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Search Administrative Assistant Jobs in VirginiaAdministrative Assistant Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Virginia?
Federal contractors based in Northern Virginia, including Booz Allen Hamilton, Leidos, General Dynamics IT, and SAIC, are among the more active sponsors for administrative and professional support roles. Large healthcare systems such as Inova Health and HCA Virginia also hire administrative staff. Sponsorship is not guaranteed and varies by role, business need, and employer policy.
Which visa types are most common for administrative assistant roles in Virginia?
H-1B visa is the most commonly filed visa for administrative assistant roles when the position requires a specialized bachelor's degree, such as roles tied to contracts, compliance, or technical project support. L-1B transfers are also seen among multinational contractors moving specialized staff. Roles that don't require a specific degree field are less likely to qualify for H-1B sponsorship, so the job description matters significantly.
Which cities in Virginia have the most administrative assistant sponsorship jobs?
Northern Virginia, particularly the Tysons Corner, Reston, and Arlington corridors, accounts for the largest share of sponsored administrative roles due to its high concentration of federal contractors and technology firms. Richmond is a secondary market driven by state government adjacent employers, financial services, and healthcare. Virginia Beach and Charlottesville see more limited sponsorship activity for these roles.
How to find administrative assistant visa sponsorship jobs in Virginia?
Migrate Mate is designed specifically for international job seekers looking for visa sponsorship roles, including administrative assistant positions in Virginia. You can filter by state and role to see employers with an active history of sponsoring these positions. Because sponsorship availability changes with hiring cycles, checking Migrate Mate regularly gives you the most current picture of which Virginia employers are actively hiring.
Are there state-specific factors that affect administrative assistant visa sponsorship in Virginia?
Virginia's dense federal contracting sector means many administrative roles require security clearance eligibility, which can complicate sponsorship since clearances are generally not available to non-U.S. citizens or permanent residents. Employers hiring for unclassified support functions are more likely to sponsor. The state's proximity to Washington D.C. also means prevailing wage requirements for H-1B filings reflect the higher-cost D.C. metro area rather than lower national averages.
What is the prevailing wage for sponsored administrative assistant jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.