Administrative Assistant Visa Sponsorship Jobs in North Carolina
Administrative assistant visa sponsorship jobs in North Carolina are concentrated in Research Triangle Park, Charlotte, and Raleigh, where major employers like Bank of America, Duke University Health System, and SAS Institute regularly hire for administrative roles. The state's strong presence in finance, healthcare, and technology creates consistent demand for skilled administrative professionals.
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Get Access To All JobsJob Type: On-site
About RMF:
RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.
Description:
RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our growing Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks.
Position Responsibilities include:
- Update specifications, proposals, and reports for a team of professional consulting engineers
- Process Construction Administration documents (submittals, RFIs, etc.) in Newforma Project Management Software
- Independently perform confidential office/administrative duties with speed and accuracy
- Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner
- Prepare and edit documents in Microsoft Office Applications (PowerPoint, Word, and Excel)
- Copy/distribute documents as needed; open and distribute mail; process overnight deliveries
- Assist in planning office events and employee engagement activities
- Create, update, and submit expense reports in a timely manner, when requested
- Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed
- Collaborate with administrative & engineering team members in other offices to identify "best practices" and a consistent approach to cross department functions
Requirements
Required Qualifications:
- Proven experience of at least 5 years in administrative matters
- Excellent organizational skills with the ability to adapt quickly to changes and multi-task assignments when needed
- The ability to work our standard business hours of 7:30am - 4:30pm or similar. On occasion, workload and deadlines may require flexibility
- Excellent Communication skills
- Proven understanding of Microsoft applications (Word, PowerPoint, Excel)
- Strong problem analysis and critical thinking skills
- Excellent verbal and written communication skills
- Bachelor's degree preferred in Business, Communications, English or the equivalent combination of education and relevant experience
Preferred Qualifications:
- Preference will be given to those with previous administrative experience in the A/E (Architectural/Engineering), Construction, and Contractor fields
- Experience with the Newforma Project Management Software, Procore
Benefits
We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.
Job Type: On-site
About RMF:
RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.
Description:
RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our growing Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks.
Position Responsibilities include:
- Update specifications, proposals, and reports for a team of professional consulting engineers
- Process Construction Administration documents (submittals, RFIs, etc.) in Newforma Project Management Software
- Independently perform confidential office/administrative duties with speed and accuracy
- Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner
- Prepare and edit documents in Microsoft Office Applications (PowerPoint, Word, and Excel)
- Copy/distribute documents as needed; open and distribute mail; process overnight deliveries
- Assist in planning office events and employee engagement activities
- Create, update, and submit expense reports in a timely manner, when requested
- Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed
- Collaborate with administrative & engineering team members in other offices to identify "best practices" and a consistent approach to cross department functions
Requirements
Required Qualifications:
- Proven experience of at least 5 years in administrative matters
- Excellent organizational skills with the ability to adapt quickly to changes and multi-task assignments when needed
- The ability to work our standard business hours of 7:30am - 4:30pm or similar. On occasion, workload and deadlines may require flexibility
- Excellent Communication skills
- Proven understanding of Microsoft applications (Word, PowerPoint, Excel)
- Strong problem analysis and critical thinking skills
- Excellent verbal and written communication skills
- Bachelor's degree preferred in Business, Communications, English or the equivalent combination of education and relevant experience
Preferred Qualifications:
- Preference will be given to those with previous administrative experience in the A/E (Architectural/Engineering), Construction, and Contractor fields
- Experience with the Newforma Project Management Software, Procore
Benefits
We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.
Administrative Assistant Job Roles in North Carolina
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Search Administrative Assistant Jobs in North CarolinaAdministrative Assistant Jobs in North Carolina: Frequently Asked Questions
Which companies in North Carolina sponsor visas for administrative assistants?
Large employers with established HR and immigration infrastructure are the most consistent sponsors. In North Carolina, that includes Bank of America and Wells Fargo in Charlotte, Duke University and UNC Health in the Triangle, and technology firms in Research Triangle Park such as Cisco, IBM, and Lenovo. Larger organizations are better positioned to manage the sponsorship process than small businesses.
Which visa types are most common for administrative assistant roles in North Carolina?
The H-1B visa is the most widely known work visa, but administrative assistant roles face scrutiny under the specialty occupation requirement, which generally demands a bachelor's degree directly tied to the position. Some candidates qualify through the TN visa if they are Canadian or Mexican nationals in eligible categories. Roles within universities or nonprofits may also have access to cap-exempt H-1B visa petitions.
Which cities in North Carolina have the most administrative assistant sponsorship jobs?
Raleigh and the broader Research Triangle area, including Durham and Chapel Hill, generate the highest volume of administrative sponsorship activity due to the density of universities, hospitals, and technology companies. Charlotte follows closely, driven by its financial services sector. Greensboro and Winston-Salem also have opportunities, particularly in healthcare systems and manufacturing headquarters.
How to find administrative assistant visa sponsorship jobs in North Carolina?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in North Carolina by visa sponsorship availability, saving you from sorting through listings that offer no sponsorship. Focus your search on employers in the Triangle and Charlotte metro areas, and prioritize large healthcare systems, universities, and financial institutions, which are the most active sponsors for administrative positions in this state.
Are there any state-specific considerations for administrative assistant visa sponsorship in North Carolina?
North Carolina's Research Triangle draws a significant international talent pipeline through Duke, UNC Chapel Hill, and NC State, which means employers in that region are generally more familiar with visa sponsorship processes. Prevailing wage requirements under the H-1B program apply statewide, so employers must pay the Department of Labor's determined wage for the role and location, which varies by metro area within North Carolina.
What is the prevailing wage for sponsored administrative assistant jobs in North Carolina?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.