Administrative Assistant Visa Sponsorship Jobs in Ohio
Administrative assistant visa sponsorship jobs in Ohio are concentrated in Columbus, Cleveland, and Cincinnati, where large employers in healthcare, finance, and higher education regularly hire internationally. Organizations like Ohio State University, Cleveland Clinic, and Nationwide Insurance are among the state's most active sponsors for professional support roles.
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Get Access To All JobsWhat You Will Do
- The Provider Secretary will be the primary administrative support to assigned providers.
- Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction.
- Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls.
- Coordinates various clinical and nonclinical administrative activities of provider’s including schedules, lab coats, id badge, etc.
- Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines.
- Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities.
- Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned.
- Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate.
- Types, transcribes and process correspondence, documents, grant papers and publications.
- Coordinates timely submission of grant papers and publications.
- Completes correspondence &/or administrative paperwork.
- Performs advanced tasks for department (i.e. denial management, SSI, iprocurement, etc…). Takes all dictations for letters of recommendation for medical students, residents, fellows, attending staff and past colleagues.
- Provides training to newly hired secretaries and provides additional support for current secretaries as needed.
- Provide clinical support to various onsite locations as needed.
- Supports the onboarding process of new providers to the department/division.
- Performs general office duties and provides back up support for other staff as needed.
- Other departmental duties may be assigned as needed.
Additional Responsibilities
- Performs other duties as assigned.
- Complies with all policies and standards.
- For specific duties and responsibilities, refer to documentation provided by the department during orientation.
- Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
Education
- High School Equivalent / GED (Required) and
- Associate's Degree (Preferred)
Work Experience
- 3+ years secretarial experience (preferably with at least 1 year previous administrative/secretarial support of a provider or provider practice) (Required) and
- Experience with demonstrated problem solving ability (Required)
Knowledge, Skills, & Abilities
- Medical terminology (Required proficiency)
- Proven ability to successfully manage multiple tasks simultaneously (Required proficiency)
- Computer skills in a Windows environment (Required proficiency)
- Demonstrate proficient verbal and written communication skills (Required proficiency)
- Ability to organize and prioritize workload to achieve expected outcomes (Required proficiency)
- Intermediate knowledge of office equipment (Required proficiency)
- Intermediate computer skills in Windows environment (Required proficiency)
- Excellent verbal & written communication skills (Required proficiency)
- Experience in customer service environment (Required proficiency)
- Excellent Organizational skills (Required proficiency)
- Excel, PowerPoint, Microsoft Word and Outlook, Google documents and teams (Required proficiency)
Physical Demands
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Rarely up to 20 lbs
- Carrying Rarely up to 20 lbs
- Pushing Rarely up to 20 lbs
- Pulling Rarely up to 20 lbs
- Climbing Rarely up to 20 lbs
- Balancing Rarely
- Stooping Rarely
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Rarely
- Handling Occasionally
- Grasping Occasionally
- Feeling Rarely
- Talking Constantly
- Hearing Constantly
- Repetitive Motions Frequently
- Eye/Hand/Foot Coordination Frequently
Travel Requirements
- 10%
What You Will Do
- The Provider Secretary will be the primary administrative support to assigned providers.
- Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction.
- Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls.
- Coordinates various clinical and nonclinical administrative activities of provider’s including schedules, lab coats, id badge, etc.
- Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines.
- Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities.
- Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned.
- Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate.
- Types, transcribes and process correspondence, documents, grant papers and publications.
- Coordinates timely submission of grant papers and publications.
- Completes correspondence &/or administrative paperwork.
- Performs advanced tasks for department (i.e. denial management, SSI, iprocurement, etc…). Takes all dictations for letters of recommendation for medical students, residents, fellows, attending staff and past colleagues.
- Provides training to newly hired secretaries and provides additional support for current secretaries as needed.
- Provide clinical support to various onsite locations as needed.
- Supports the onboarding process of new providers to the department/division.
- Performs general office duties and provides back up support for other staff as needed.
- Other departmental duties may be assigned as needed.
Additional Responsibilities
- Performs other duties as assigned.
- Complies with all policies and standards.
- For specific duties and responsibilities, refer to documentation provided by the department during orientation.
- Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
Education
- High School Equivalent / GED (Required) and
- Associate's Degree (Preferred)
Work Experience
- 3+ years secretarial experience (preferably with at least 1 year previous administrative/secretarial support of a provider or provider practice) (Required) and
- Experience with demonstrated problem solving ability (Required)
Knowledge, Skills, & Abilities
- Medical terminology (Required proficiency)
- Proven ability to successfully manage multiple tasks simultaneously (Required proficiency)
- Computer skills in a Windows environment (Required proficiency)
- Demonstrate proficient verbal and written communication skills (Required proficiency)
- Ability to organize and prioritize workload to achieve expected outcomes (Required proficiency)
- Intermediate knowledge of office equipment (Required proficiency)
- Intermediate computer skills in Windows environment (Required proficiency)
- Excellent verbal & written communication skills (Required proficiency)
- Experience in customer service environment (Required proficiency)
- Excellent Organizational skills (Required proficiency)
- Excel, PowerPoint, Microsoft Word and Outlook, Google documents and teams (Required proficiency)
Physical Demands
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Rarely up to 20 lbs
- Carrying Rarely up to 20 lbs
- Pushing Rarely up to 20 lbs
- Pulling Rarely up to 20 lbs
- Climbing Rarely up to 20 lbs
- Balancing Rarely
- Stooping Rarely
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Rarely
- Handling Occasionally
- Grasping Occasionally
- Feeling Rarely
- Talking Constantly
- Hearing Constantly
- Repetitive Motions Frequently
- Eye/Hand/Foot Coordination Frequently
Travel Requirements
- 10%
Administrative Assistant Job Roles in Ohio
See all 86+ Administrative Assistant Jobs in Ohio
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Search Administrative Assistant Jobs in OhioAdministrative Assistant Jobs in Ohio: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Ohio?
Ohio's largest sponsoring employers for administrative assistant roles tend to be in healthcare, higher education, and financial services. Cleveland Clinic, Ohio State University, Cincinnati Children's Hospital, and Nationwide Insurance have all filed Labor Condition Applications for professional support positions. Large hospital systems and research universities are generally the most consistent sponsors because they have established HR infrastructure for international hiring.
Which visa types are most common for administrative assistant roles in Ohio?
The H-1B visa is the most common visa for administrative assistants in Ohio, but the role must qualify as a specialty occupation, meaning the position typically requires at least a bachelor's degree in a specific field. Some university employers also sponsor TN visas for Canadian and Mexican nationals in qualifying administrative roles. H-1B cap-exempt employers, such as universities and nonprofit research institutions, can file year-round without lottery constraints.
Which cities in Ohio have the most administrative assistant sponsorship jobs?
Columbus has the highest concentration of administrative assistant sponsorship jobs in Ohio, driven by state government agencies, Ohio State University, and a growing corporate sector. Cleveland follows closely, anchored by its large hospital systems and financial firms. Cincinnati rounds out the top three, with strong activity from healthcare networks and regional corporate headquarters. Smaller markets like Dayton and Akron also have occasional openings tied to aerospace and manufacturing companies.
How to find administrative assistant visa sponsorship jobs in Ohio?
Migrate Mate is the most direct way to find administrative assistant visa sponsorship jobs in Ohio, as the platform filters roles specifically to positions where employers have a documented history of sponsoring work visas. Searching by state and role lets you focus on Columbus, Cleveland, and Cincinnati employers without sifting through listings that won't support international candidates. Filtering by visa type can also help narrow results to H-1B or cap-exempt positions.
Are there any Ohio-specific considerations for administrative assistants seeking visa sponsorship?
Ohio has a strong pipeline through its public university system. Institutions like Ohio State University, University of Cincinnati, and Case Western Reserve University sometimes hire international graduates directly into administrative roles, particularly in research departments. These employers are H-1B cap-exempt, which removes lottery risk. Ohio's prevailing wage requirements for sponsored positions are set by the Department of Labor based on the specific county and occupation, so compensation varies meaningfully between Columbus and rural areas.
What is the prevailing wage for sponsored administrative assistant jobs in Ohio?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.