Administrative Assistant Visa Sponsorship Jobs in Texas
Administrative assistant roles in Texas attract visa sponsorship from major employers across Houston's energy sector, Dallas-Fort Worth's corporate headquarters, and Austin's expanding tech industry. Companies like ExxonMobil, American Airlines, and Dell Technologies have established sponsorship track records. Texas offers a wide range of industries actively hiring internationally for office and administrative support positions.
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Get Access To All JobsABOUT KINAXIS
Are you looking to join an innovative, market-leading company where you can truly elevate your career? At Kinaxis we are serious about culture, we are serious about technology, we are serious about customers, and we are serious about not taking ourselves too seriously. If you are looking to be part of an incredible growth story, then we might just be the place for you!
In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, 6 global offices and a best-in-class HQ in Ottawa, Canada. As winners of several Top Employer awards globally, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.
Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains, and supporting the people who manage them. Our powerful, AI infused platform provides full transparency and visibility across end-to-end supply chains, enabling our customers to make faster, better decisions. We are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption. With more than 40,000 users in over 100 countries, we are expanding our team as we continue to innovate and revolutionize how we support our customers.
LOCATION
This is a remote/hybrid position. You can work from home and be located anywhere in the USA; if you are located in Dallas, TX you would have an expectation to be in the office occasionally.
ABOUT THE TEAM
The Senior Administrative Assistant provides advanced administrative support to senior leaders or complex teams. This role operates with a high degree of independence and judgment, managing competing priorities, coordinating across functions, and supporting sensitive or high-visibility activities.
This role is often viewed as a trusted partner within a business unit, contributing to team effectiveness, improving administrative processes, and supporting less experienced administrative staff.
WHAT YOU WILL DO
- Manage complex and frequently changing calendars, meeting schedules, and competing priorities
- Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions
- Coordinate travel and events with multiple stakeholders
- Support cross-functional coordination and communication; act as a key point of contact within the team or function
- Handle confidential and sensitive information with discretion
- Anticipate administrative risks, conflicts, or gaps and recommend practical solutions to keep work moving
- Own recurring administrative processes and identify improvements
- Share administrative knowledge, templates, and best practices to support consistency across the team or function
- Provide guidance and support to junior administrative staff
WHAT WE ARE LOOKING FOR
- College diploma, or a combination of high school and a specialized accredited program (or equivalent combination of education and experience)
- Typically requires 6+ years of related experience
- Strong judgment and ability to manage ambiguity
- Excellent organizational and prioritization skills
- Experience supporting senior leaders or complex teams
- Strong stakeholder management and communication skills
- Advanced proficiency in administrative tools and systems
WHY JOIN KINAXIS?
Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day, when we see store shelves stocked, when medications are available for our loved ones, and so much more.
Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more.
Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact.
People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee:
- Flexible vacation and Kinaxis Days (company-wide days off)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs, training, and career development
- Recognition programs and referral rewards
- Hackathons
Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at recruitmentprograms@kinaxis.com. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.
Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.
ABOUT KINAXIS
Are you looking to join an innovative, market-leading company where you can truly elevate your career? At Kinaxis we are serious about culture, we are serious about technology, we are serious about customers, and we are serious about not taking ourselves too seriously. If you are looking to be part of an incredible growth story, then we might just be the place for you!
In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, 6 global offices and a best-in-class HQ in Ottawa, Canada. As winners of several Top Employer awards globally, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.
Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains, and supporting the people who manage them. Our powerful, AI infused platform provides full transparency and visibility across end-to-end supply chains, enabling our customers to make faster, better decisions. We are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption. With more than 40,000 users in over 100 countries, we are expanding our team as we continue to innovate and revolutionize how we support our customers.
LOCATION
This is a remote/hybrid position. You can work from home and be located anywhere in the USA; if you are located in Dallas, TX you would have an expectation to be in the office occasionally.
ABOUT THE TEAM
The Senior Administrative Assistant provides advanced administrative support to senior leaders or complex teams. This role operates with a high degree of independence and judgment, managing competing priorities, coordinating across functions, and supporting sensitive or high-visibility activities.
This role is often viewed as a trusted partner within a business unit, contributing to team effectiveness, improving administrative processes, and supporting less experienced administrative staff.
WHAT YOU WILL DO
- Manage complex and frequently changing calendars, meeting schedules, and competing priorities
- Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions
- Coordinate travel and events with multiple stakeholders
- Support cross-functional coordination and communication; act as a key point of contact within the team or function
- Handle confidential and sensitive information with discretion
- Anticipate administrative risks, conflicts, or gaps and recommend practical solutions to keep work moving
- Own recurring administrative processes and identify improvements
- Share administrative knowledge, templates, and best practices to support consistency across the team or function
- Provide guidance and support to junior administrative staff
WHAT WE ARE LOOKING FOR
- College diploma, or a combination of high school and a specialized accredited program (or equivalent combination of education and experience)
- Typically requires 6+ years of related experience
- Strong judgment and ability to manage ambiguity
- Excellent organizational and prioritization skills
- Experience supporting senior leaders or complex teams
- Strong stakeholder management and communication skills
- Advanced proficiency in administrative tools and systems
WHY JOIN KINAXIS?
Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day, when we see store shelves stocked, when medications are available for our loved ones, and so much more.
Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more.
Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact.
People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee:
- Flexible vacation and Kinaxis Days (company-wide days off)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs, training, and career development
- Recognition programs and referral rewards
- Hackathons
Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at recruitmentprograms@kinaxis.com. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.
Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.
Administrative Assistant Job Roles in Texas
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Search Administrative Assistant Jobs in TexasAdministrative Assistant Jobs in Texas: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Texas?
Large corporations with significant Texas operations are the most active sponsors for administrative assistant roles. These include energy companies like ExxonMobil and Chevron in Houston, financial and consulting firms concentrated in Dallas, and technology employers in Austin such as Dell and Oracle. Healthcare systems like HCA Healthcare and UT Southwestern Medical Center also sponsor administrative staff. Sponsorship is most consistent at large, multinational organizations with established immigration programs rather than smaller businesses.
Which visa types are most common for administrative assistant roles in Texas?
The H-1B visa is the most widely used category for administrative assistants in Texas, but it requires the role to qualify as a specialty occupation, meaning a bachelor's degree in a specific field must be a genuine requirement. Some roles are supported through L-1B intracompany transfers for employees relocating from a foreign affiliate. TN visas are available to Canadian and Mexican nationals in qualifying professional categories. Administrative roles can face closer USCIS scrutiny on specialty occupation grounds compared to more technical positions.
Which cities in Texas have the most administrative assistant sponsorship jobs?
Houston leads in volume due to its concentration of energy, petrochemical, and international trade companies, many of which sponsor administrative staff with specialized industry knowledge. Dallas-Fort Worth follows closely, driven by its density of corporate headquarters across finance, logistics, and telecommunications. Austin is growing quickly as a sponsorship market, particularly within technology companies. San Antonio has a smaller but active market tied to healthcare, military contractors, and financial services employers.
How to find administrative assistant visa sponsorship jobs in Texas?
Migrate Mate is built specifically for international job seekers and filters administrative assistant openings in Texas by visa sponsorship availability, so you avoid wasting time on postings that will not support work authorization. You can search by city, industry, and role type to surface relevant openings at Texas employers that have a track record of sponsoring. Because administrative assistant roles face higher scrutiny on specialty occupation requirements, focusing on employers that have sponsored similar roles before is especially useful.
Are there any Texas-specific considerations for administrative assistant visa sponsorship?
Texas has no state income tax, which affects how prevailing wage compliance is calculated relative to actual take-home pay, but federal prevailing wage rules under the Department of Labor still apply to sponsored roles. Houston's energy sector and Dallas's corporate headquarters environment create demand for bilingual or technically specialized administrative professionals, which can strengthen a specialty occupation argument for H-1B visa purposes. Texas universities including UT Austin and Texas A&M produce candidates on OPT, and some employers use that pipeline before committing to full sponsorship.
What is the prevailing wage for sponsored administrative assistant jobs in Texas?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.