Administrative Assistant Visa Sponsorship Jobs in Mississippi
Administrative assistant visa sponsorship jobs in Mississippi are most common in Jackson, where state agencies, healthcare systems like UMMC, and corporate headquarters concentrate office support hiring. Hattiesburg and Gulfport also offer opportunities across healthcare, education, and manufacturing sectors. Employers sponsoring these roles typically file H-1B or TN petitions for candidates with specialized administrative or business qualifications.
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Under the joint supervision of the Assistant Dean of Population Health and the Associate Dean for Research, the WCUCOM Administrative Assistant is responsible for supporting the functions of the Office Research and Sponsored Programs, and the Office of Population Health.
Duties and Responsibilities
This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are the essential job function and exclude functions which are incidental to the performance of fundamental job duties.
Following are duties pertaining to both Offices:
- Assist WCUCOM and WCU in achieving its mission
- Provide administrative support for all faculty
- Provide courteous, professional customer service to faculty, students, and visitors
- Assist in the administration, security, confidentiality and retention of office files
- Maintain confidentiality regarding all job functions
- Provide financial transactions support
- Work with student workers, when appropriate, to complete office work
- Order office supplies and maintain office equipment
- Attend University and professional development events when staff participation is expected (may include overnight travel)
Specific duties pertaining to the Office of Population Health:
- Support the functions of the Office of Population Health
- Assist with planning and coordination of population health initiatives, including Interprofessional Education
- Assist with outreach to community partners to foster network development
- Assist in planning of special events
- Other duties as assigned
Specific duties pertaining to the Office of Research and Sponsored Programs:
- Generation, distribution, and archiving of agendas and minutes at research committee meetings
- Maintenance of databases for, and regular reporting of, all COM research and scholarly activities including IRB submissions, grant proposal submissions, student travel awards and summer fellowships, student research electives (OMS3/4), conference presentations, journal publications, and all other scholarly activities
- Print and distribute student posters for state conferences
- Other duties as assigned
Required Qualifications
- High school diploma and two (plus) years of secretarial/administrative professional job experience
- Must have prior experience and familiarity with Microsoft Office Professional software (Word, Excel, Outlook, PowerPoint, etc.)
- Must be punctual and able to work required hours
- Must have organizational skills and the ability to aid in digitizing previous files
- Must have the ability to work independently, complete multiple assignments, meet deadlines, exercise good judgment, demonstrate tactfulness and discretion, and maintain confidentiality
- Must have excellent verbal and written communication skills
- Must have the ability to solve problems effectively
- Must have the ability to learn WCU’s student database software
Preferred Qualifications
- Experience in academic medicine in the areas of population health, and/or medical research
- Bachelor’s degree in Public Health or related fields
Physical Demands
- Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
- Must have the ability to sit for extended periods of time
- Must have strength and agility to move files, paper boxes, and minor office equipment
- Must have the ability to lift and carry 25 pounds
- Must be able to perform duties in an on-campus setting
Job Summary
Under the joint supervision of the Assistant Dean of Population Health and the Associate Dean for Research, the WCUCOM Administrative Assistant is responsible for supporting the functions of the Office Research and Sponsored Programs, and the Office of Population Health.
Duties and Responsibilities
This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are the essential job function and exclude functions which are incidental to the performance of fundamental job duties.
Following are duties pertaining to both Offices:
- Assist WCUCOM and WCU in achieving its mission
- Provide administrative support for all faculty
- Provide courteous, professional customer service to faculty, students, and visitors
- Assist in the administration, security, confidentiality and retention of office files
- Maintain confidentiality regarding all job functions
- Provide financial transactions support
- Work with student workers, when appropriate, to complete office work
- Order office supplies and maintain office equipment
- Attend University and professional development events when staff participation is expected (may include overnight travel)
Specific duties pertaining to the Office of Population Health:
- Support the functions of the Office of Population Health
- Assist with planning and coordination of population health initiatives, including Interprofessional Education
- Assist with outreach to community partners to foster network development
- Assist in planning of special events
- Other duties as assigned
Specific duties pertaining to the Office of Research and Sponsored Programs:
- Generation, distribution, and archiving of agendas and minutes at research committee meetings
- Maintenance of databases for, and regular reporting of, all COM research and scholarly activities including IRB submissions, grant proposal submissions, student travel awards and summer fellowships, student research electives (OMS3/4), conference presentations, journal publications, and all other scholarly activities
- Print and distribute student posters for state conferences
- Other duties as assigned
Required Qualifications
- High school diploma and two (plus) years of secretarial/administrative professional job experience
- Must have prior experience and familiarity with Microsoft Office Professional software (Word, Excel, Outlook, PowerPoint, etc.)
- Must be punctual and able to work required hours
- Must have organizational skills and the ability to aid in digitizing previous files
- Must have the ability to work independently, complete multiple assignments, meet deadlines, exercise good judgment, demonstrate tactfulness and discretion, and maintain confidentiality
- Must have excellent verbal and written communication skills
- Must have the ability to solve problems effectively
- Must have the ability to learn WCU’s student database software
Preferred Qualifications
- Experience in academic medicine in the areas of population health, and/or medical research
- Bachelor’s degree in Public Health or related fields
Physical Demands
- Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
- Must have the ability to sit for extended periods of time
- Must have strength and agility to move files, paper boxes, and minor office equipment
- Must have the ability to lift and carry 25 pounds
- Must be able to perform duties in an on-campus setting
Administrative Assistant Job Roles in Mississippi
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Search Administrative Assistant Jobs in MississippiAdministrative Assistant Jobs in Mississippi: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Mississippi?
The most active visa sponsors for administrative assistant roles in Mississippi tend to be large healthcare organizations such as the University of Mississippi Medical Center, regional hospital networks, and higher education institutions like the University of Mississippi and Mississippi State University. State government contractors and logistics companies in the Gulf Coast corridor have also filed sponsorship petitions for administrative and office support positions.
Which visa types are most common for administrative assistant roles in Mississippi?
H-1B sponsorship is available for administrative assistant roles when the position requires a specific bachelor's degree in a field such as business administration or information management, qualifying it as a specialty occupation under USCIS standards. Canadian and Mexican nationals may also pursue TN status under the business administrator category. E-3 visas are an option for Australian citizens in qualifying business-related roles.
Which cities in Mississippi have the most administrative assistant sponsorship jobs?
Jackson accounts for the largest share of administrative assistant sponsorship activity in Mississippi, driven by its concentration of healthcare institutions, state government offices, and corporate headquarters. Hattiesburg sees demand through the University of Southern Mississippi and regional medical centers. Gulfport and Biloxi generate openings through hospitality management groups and federal contractors operating along the Gulf Coast.
How to find administrative assistant visa sponsorship jobs in Mississippi?
Migrate Mate is the most direct way to find administrative assistant roles in Mississippi where employers are open to visa sponsorship. You can filter specifically by state and role type to surface positions at healthcare systems, universities, and corporate offices that have a documented history of sponsoring international candidates. Searching by Mississippi on Migrate Mate removes the guesswork of identifying which employers will consider sponsorship.
Are there state-specific considerations for administrative assistant visa sponsorship in Mississippi?
Mississippi's economy is heavily anchored in healthcare, agriculture-related industries, and education, which shapes where administrative sponsorship opportunities concentrate. USCIS requires that sponsored administrative assistant positions demonstrate a specific degree requirement to qualify as a specialty occupation, so roles at research universities or healthcare networks tend to meet that threshold more readily than general office support positions at smaller employers.
What is the prevailing wage for sponsored administrative assistant jobs in Mississippi?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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