Administrative Assistant Visa Sponsorship Jobs in Florida
Administrative assistant visa sponsorship jobs in Florida are concentrated in Miami, Orlando, and Tampa, where large employers in healthcare, hospitality, finance, and logistics regularly hire internationally. Companies like AdventHealth, Carnival Corporation, and Raymond James have sponsored administrative roles. Florida's tourism-driven economy and major university systems create steady demand for organized, bilingual administrative professionals.
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Get Access To All JobsSUMMARY OF RESPONSIBILITIES AND SKILLS NEEDED:
- Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!
ESSENTIAL JOB FUNCTIONS:
- Serves as a primary point of contact for Human Resources
- Performs specialized administrative duties required to support the Human Resources Office
- Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
- Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
- Provides cross-functional support to other Human Resources team members
- Coordinates employee surveys
- Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities may include creating web content
- Composes and prepares correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
- Performs basic statistical calculations on data for reports and presentations
- Provides administrative support of the Chief Administrative Officer
- Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
- Arranges and coordinates travel and travel reimbursement for staff
Skill - Required / Desired - Amount of Experience
- Ability to speak, write and understand English - Required -
- High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related field. - Required - 5 Years
- Work experience using HRIS Systems - Required - 3 Years
- Work experience with HR Administration and HR Coordinating processes - Required - 3 Years
- Experience using ADP HR platforms - Required - 3 Years
- Work experience with new employee orientation and onboarding - Required - 2 Years
- Experience with staff recruiting processes and guidelines - Required - 1 Year
- Experience as a receptionist (call routing, filing, correspondence management) - Required - 1 Year
- Experience doing employment verifications - Highly desired - 6 Months
- Experience using a desktop computer, badge printer, copier/scanner/printer - Required -
Work environment: Front Desk, professional office environment
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
SUMMARY OF RESPONSIBILITIES AND SKILLS NEEDED:
- Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!
ESSENTIAL JOB FUNCTIONS:
- Serves as a primary point of contact for Human Resources
- Performs specialized administrative duties required to support the Human Resources Office
- Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
- Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
- Provides cross-functional support to other Human Resources team members
- Coordinates employee surveys
- Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities may include creating web content
- Composes and prepares correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
- Performs basic statistical calculations on data for reports and presentations
- Provides administrative support of the Chief Administrative Officer
- Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
- Arranges and coordinates travel and travel reimbursement for staff
Skill - Required / Desired - Amount of Experience
- Ability to speak, write and understand English - Required -
- High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related field. - Required - 5 Years
- Work experience using HRIS Systems - Required - 3 Years
- Work experience with HR Administration and HR Coordinating processes - Required - 3 Years
- Experience using ADP HR platforms - Required - 3 Years
- Work experience with new employee orientation and onboarding - Required - 2 Years
- Experience with staff recruiting processes and guidelines - Required - 1 Year
- Experience as a receptionist (call routing, filing, correspondence management) - Required - 1 Year
- Experience doing employment verifications - Highly desired - 6 Months
- Experience using a desktop computer, badge printer, copier/scanner/printer - Required -
Work environment: Front Desk, professional office environment
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Administrative Assistant Job Roles in Florida
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Search Administrative Assistant Jobs in FloridaAdministrative Assistant Jobs in Florida: Frequently Asked Questions
Which companies in Florida sponsor visas for administrative assistants?
Large employers across healthcare, finance, and hospitality are the most consistent sponsors. Organizations like AdventHealth, Baptist Health South Florida, Carnival Corporation, and Raymond James have sponsored administrative staff. Multinational firms with Florida headquarters or regional offices, particularly in Miami's international business sector, are more likely to have established immigration processes than smaller local employers.
Which visa types are most commonly used for administrative assistant roles in Florida?
The H-1B visa is rarely used for administrative assistants because the role typically does not meet the specialty occupation requirement of a directly related bachelor's degree. The TN visa applies only to Canadian and Mexican nationals in qualifying categories. Most internationally hired administrative assistants in Florida work on employer-sponsored immigrant visas like the EB-3, which covers skilled and unskilled workers, or through adjustment of status from another valid nonimmigrant category.
Which cities in Florida have the most administrative assistant visa sponsorship jobs?
Miami leads due to its concentration of international corporations, Latin American regional headquarters, and financial services firms that frequently hire bilingual administrative professionals. Orlando follows, driven by healthcare systems and hospitality conglomerates. Tampa has notable activity from financial services employers like Raymond James and insurance companies. Jacksonville and Fort Lauderdale also have sponsorship opportunities, particularly in logistics and healthcare administration.
How to find administrative assistant visa sponsorship jobs in Florida?
Migrate Mate is built specifically for international job seekers and filters administrative assistant openings in Florida by visa sponsorship eligibility, saving you from sorting through listings that will never lead to a sponsored offer. Because Florida's market spans healthcare, hospitality, and finance, you can use Migrate Mate to narrow results by industry and location, focusing your applications on employers with verified sponsorship histories.
Are there any Florida-specific considerations for administrative assistants seeking visa sponsorship?
Florida's large bilingual workforce means Spanish language skills are a genuine competitive advantage, particularly in Miami-Dade and Broward counties where many employers serve Latin American clients and require Spanish-English fluency for administrative roles. Florida also has several major university systems, including the University of Florida and University of Miami, whose international alumni networks sometimes connect graduates to administrative roles at institutions that already understand visa sponsorship processes.
What is the prevailing wage for sponsored administrative assistant jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.