Administrative Assistant Visa Sponsorship Jobs in Arizona
Administrative assistant visa sponsorship jobs in Arizona are concentrated in Phoenix and Tucson, where large employers like Banner Health, Intel, and Arizona State University regularly hire for support roles. The state's growing healthcare, semiconductor, and higher education sectors create steady demand for skilled administrative professionals seeking H-1B visa or other work visa sponsorship.
Find Administrative Assistant JobsOverview
Showing 5 of 467+ Administrative Assistant Jobs in Arizona with Visa Sponsorship
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 467+ Administrative Assistant Jobs in Arizona with Visa Sponsorship
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs in Arizona with Visa Sponsorship.
Get Access To All JobsJob Description
Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace
As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university.
For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.
As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
The Opportunity:
Embry-Riddle Aeronautical University (ERAU) Prescott campus is experiencing continued growth and is seeking a dedicated and detail-oriented Administrative Assistant to join its Counseling Center team. This position plays a vital role in supporting the university’s commitment to student well-being by serving as the first point of contact for students seeking services. The ideal candidate will thrive in a fast-paced, student-focused environment, demonstrate professionalism and discretion, and contribute to creating a welcoming, supportive atmosphere for all who visit the Counseling Center.
Key Responsibilities:
- Serve as the front desk receptionist, creating a professional and welcoming environment for all visitors and callers
- Answer, screen, and direct phone calls; greet and assist visitors and students
- Support students and counselors by scheduling appointments using Titanium, creating contact notes, sending intake emails, and issuing appointment reminders
- Respond to students in distress with calmness and professionalism, assessing urgency and connecting them with appropriate support
- Maintain strict confidentiality of all student-client information
- Maintain knowledge of department policies, procedures, and campus resources to provide accurate information and referrals
- Manage the client satisfaction survey system, including sending follow-up emails with survey links
- Process incoming and outgoing mail and distribute correspondence to appropriate personnel
- Provide administrative support to four professional staff members, including scheduling meetings and assisting with events and materials
- Assist with outreach efforts and tabling activities, such as the Interfaith Chapel Fair and resource fairs
- Monitor, track, and order department supplies (e.g., office materials, refreshments, and lobby items) while staying within budget
- Reconcile operating budget charges and credit card statements; prepare purchase requisitions, travel expense reports, and monthly financial reports using Workday
- Create and maintain client records in scheduling software
- Participate in ongoing training to strengthen skills in supporting distressed students
Perks Await You at Embry-Riddle!
- Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
- Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
Qualifications
- High School (or GED) level ability in grammar, spelling, basic composition, and math.
- Read and comprehend instructions, write information, and complete simple forms.
- Familiarity with mental health issues
- Ability to handle multiple tasks simultaneously
- Ability to work with sensitive/confidential information
- Knowledge/skills with Microsoft operating systems, Discoverer, Excel, PowerPoint, Word, Outlook/email, Publisher, and general Internet search.
Application process/requirements
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311489. Please attach all relevant materials to your application when you apply online. Complete submissions include:
- Cover letter
- Full Resume
- Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.
Job Description
Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace
As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university.
For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.
As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
The Opportunity:
Embry-Riddle Aeronautical University (ERAU) Prescott campus is experiencing continued growth and is seeking a dedicated and detail-oriented Administrative Assistant to join its Counseling Center team. This position plays a vital role in supporting the university’s commitment to student well-being by serving as the first point of contact for students seeking services. The ideal candidate will thrive in a fast-paced, student-focused environment, demonstrate professionalism and discretion, and contribute to creating a welcoming, supportive atmosphere for all who visit the Counseling Center.
Key Responsibilities:
- Serve as the front desk receptionist, creating a professional and welcoming environment for all visitors and callers
- Answer, screen, and direct phone calls; greet and assist visitors and students
- Support students and counselors by scheduling appointments using Titanium, creating contact notes, sending intake emails, and issuing appointment reminders
- Respond to students in distress with calmness and professionalism, assessing urgency and connecting them with appropriate support
- Maintain strict confidentiality of all student-client information
- Maintain knowledge of department policies, procedures, and campus resources to provide accurate information and referrals
- Manage the client satisfaction survey system, including sending follow-up emails with survey links
- Process incoming and outgoing mail and distribute correspondence to appropriate personnel
- Provide administrative support to four professional staff members, including scheduling meetings and assisting with events and materials
- Assist with outreach efforts and tabling activities, such as the Interfaith Chapel Fair and resource fairs
- Monitor, track, and order department supplies (e.g., office materials, refreshments, and lobby items) while staying within budget
- Reconcile operating budget charges and credit card statements; prepare purchase requisitions, travel expense reports, and monthly financial reports using Workday
- Create and maintain client records in scheduling software
- Participate in ongoing training to strengthen skills in supporting distressed students
Perks Await You at Embry-Riddle!
- Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
- Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
Qualifications
- High School (or GED) level ability in grammar, spelling, basic composition, and math.
- Read and comprehend instructions, write information, and complete simple forms.
- Familiarity with mental health issues
- Ability to handle multiple tasks simultaneously
- Ability to work with sensitive/confidential information
- Knowledge/skills with Microsoft operating systems, Discoverer, Excel, PowerPoint, Word, Outlook/email, Publisher, and general Internet search.
Application process/requirements
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311489. Please attach all relevant materials to your application when you apply online. Complete submissions include:
- Cover letter
- Full Resume
- Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.
Administrative Assistant Job Roles in Arizona
See all 467+ Administrative Assistant Jobs in Arizona
Sign up for free to filter by visa type, set job alerts, and find employers with verified sponsorship history.
Search Administrative Assistant Jobs in ArizonaAdministrative Assistant Jobs in Arizona: Frequently Asked Questions
Which companies in Arizona sponsor visas for administrative assistants?
Arizona's largest visa-sponsoring employers for administrative roles include Banner Health, Dignity Health, Intel, Honeywell, and Arizona State University. Government contractors and healthcare systems are the most consistent sponsors, as these organizations have established immigration compliance processes. Technology firms in the Phoenix metro, including semiconductor and aerospace companies, also sponsor administrative professionals who support specialized operations.
Which visa types are most common for administrative assistant roles in Arizona?
The H-1B is the most common visa for administrative assistant positions in Arizona when the role requires a bachelor's degree in a specific field, such as business administration or communications. TN visas are available for Canadian and Mexican nationals in qualifying administrative categories. Some positions are also filled through L-1B intracompany transfers, particularly at large multinationals with Arizona offices.
Which cities in Arizona have the most administrative assistant sponsorship jobs?
Phoenix accounts for the majority of administrative assistant sponsorship opportunities in Arizona, driven by its concentration of corporate headquarters, healthcare systems, and government contractors. Tucson is the second-largest market, anchored by the University of Arizona, Raytheon, and Banner University Medical Center. Tempe and Scottsdale also have a notable presence, particularly within financial services and technology firms.
How to find administrative assistant visa sponsorship jobs in Arizona?
Migrate Mate filters administrative assistant roles specifically by visa sponsorship status, so you can browse Arizona-based positions without sifting through listings that don't offer immigration support. The platform aggregates openings from healthcare systems, universities, and technology employers across Phoenix, Tucson, and Scottsdale. Filtering by role and state helps narrow results to employers with active sponsorship programs for administrative professionals.
Are there state-specific considerations for administrative assistant visa sponsorship in Arizona?
Arizona's dominant industries shape sponsorship patterns for administrative roles. Healthcare is the largest employer of administrative staff in the state, and Banner Health alone operates dozens of facilities statewide. Arizona State University and the University of Arizona create a consistent pipeline of sponsorship-eligible administrative positions in higher education. The state's right-to-work status does not directly affect visa sponsorship, but employer size and industry matter significantly when assessing sponsorship likelihood.
What is the prevailing wage for sponsored administrative assistant jobs in Arizona?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.