Administrative Assistant Visa Sponsorship Jobs in California
Administrative assistant visa sponsorship jobs in California are concentrated in the San Francisco Bay Area, Los Angeles, and San Diego, where large technology companies, healthcare systems, entertainment studios, and life sciences firms regularly hire for these roles. Employers like Google, Apple, UCLA Health, and Kaiser Permanente have active administrative support hiring programs.
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Get Access To All JobsINTRODUCTION
The Department of Radiology is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF), generating more than $70 million in professional fee revenues each year, and annual grant awards of $40-60 million. The mission of the Department includes research, teaching, and patient care. The Department operates across six sites in San Francisco. Major activities of the department include general Radiology, Mammography, Interventional Radiology, CT, MRI, Ultrasound and Nuclear Medicine.
The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
The Administrative Officer is assigned projects and expected to manage the entire problem-solving process, which includes: researching, analyzing information, identifying, and recommending potential solutions of moderate scope. This position requires a high level of professionalism and diplomacy, particularly in dealing with sensitive issues and critical academic activities.
The Administrative Officer will provide full scope of administrative and analytical support to multiple Radiology research and clinical faculty at multiple Campus locations across the enterprise to ensure smooth functioning of the administrative activities. The incumbent will also work closely with faculty and administrative staff on a variety of tasks and projects.
The incumbent will be expected to maintain and utilize several online systems/databases (i.e., Smartsheet, MyExpense, BearBuy, and Advance), be proficient in computer and internet research skills, as well as have strong financial and spreadsheet skills. The key aspects of this position include interfacing with internal and external contacts from the Department of Radiology Business Office and Post-Award Unit, UCSF Contracts and Grants, UCSF Controller’s Office (Extramural Funding). The incumbent should expect to wear multiple hats and be able to move quickly and seamlessly from day-to-day administrative operational responsibilities such as meeting scheduling, reimbursements, purchasing, monthly reconciliations, and any other administrative support as required.
In addition to leadership roles within the department, the research and clinical faculty may also hold roles in international, national, and University committees and professional societies. The incumbent must understand, evaluate and determine the needs of these critical roles in order to independently manage the job responsibilities of the position.
The incumbent should be highly organized, proactive, and able to work well both independently and in group environments. As the point of contact for all administrative office requests, the incumbent will need to possess excellent verbal/written communication and interpersonal skills, and the ability to work well with all levels of internal management, faculty, staff, outside clients and vendors. Due to the nature of the job, sensitivity to confidential matters is imperative with responsibilities of credentialing, performance evaluations, faculty searches, preparation and review of reports and presentations.
The Administrative Officer will work within a team of administrative service staff based at Parnassus, will participate in team activities, and may collaborate on projects and tasks with other administrative staff. The position will be primarily located at the Parnassus Campus within the Department of Radiology, but may also be required to work at other locations as well.
BASIC QUALIFICATIONS
- Bachelor's degree in related area and / or equivalent experience / training.
- Minimum 1 year in working in the capacity of administrative or operations analysis.
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Highly proficient working with MS Word, Excel, Power Point, Photoshop, and Adobe Acrobat is required to execute job responsibilities under very tight deadlines. Includes the proven ability to develop spreadsheets, reports, independently draft correspondence and create PowerPoint presentations.
- Ability to use discretion and maintain confidentiality, and use sound judgment in responding to issues and concerns.
- Proven ability to function and participate effectively as part of a collaborative team.
- Demonstrated ability to work on multiple projects from conception to implementation while maintaining a highly service oriented demeanor.
PREFERRED QUALIFICATIONS
- Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, purchasing and vendor payments is preferred.
- Familiarity with agency and UCSF policies regarding purchasing and reporting, restricted costs and general spending & carry-forward guidelines.
- Knowledge of grant proposal preparation and IRB submission.
INTRODUCTION
The Department of Radiology is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF), generating more than $70 million in professional fee revenues each year, and annual grant awards of $40-60 million. The mission of the Department includes research, teaching, and patient care. The Department operates across six sites in San Francisco. Major activities of the department include general Radiology, Mammography, Interventional Radiology, CT, MRI, Ultrasound and Nuclear Medicine.
The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
The Administrative Officer is assigned projects and expected to manage the entire problem-solving process, which includes: researching, analyzing information, identifying, and recommending potential solutions of moderate scope. This position requires a high level of professionalism and diplomacy, particularly in dealing with sensitive issues and critical academic activities.
The Administrative Officer will provide full scope of administrative and analytical support to multiple Radiology research and clinical faculty at multiple Campus locations across the enterprise to ensure smooth functioning of the administrative activities. The incumbent will also work closely with faculty and administrative staff on a variety of tasks and projects.
The incumbent will be expected to maintain and utilize several online systems/databases (i.e., Smartsheet, MyExpense, BearBuy, and Advance), be proficient in computer and internet research skills, as well as have strong financial and spreadsheet skills. The key aspects of this position include interfacing with internal and external contacts from the Department of Radiology Business Office and Post-Award Unit, UCSF Contracts and Grants, UCSF Controller’s Office (Extramural Funding). The incumbent should expect to wear multiple hats and be able to move quickly and seamlessly from day-to-day administrative operational responsibilities such as meeting scheduling, reimbursements, purchasing, monthly reconciliations, and any other administrative support as required.
In addition to leadership roles within the department, the research and clinical faculty may also hold roles in international, national, and University committees and professional societies. The incumbent must understand, evaluate and determine the needs of these critical roles in order to independently manage the job responsibilities of the position.
The incumbent should be highly organized, proactive, and able to work well both independently and in group environments. As the point of contact for all administrative office requests, the incumbent will need to possess excellent verbal/written communication and interpersonal skills, and the ability to work well with all levels of internal management, faculty, staff, outside clients and vendors. Due to the nature of the job, sensitivity to confidential matters is imperative with responsibilities of credentialing, performance evaluations, faculty searches, preparation and review of reports and presentations.
The Administrative Officer will work within a team of administrative service staff based at Parnassus, will participate in team activities, and may collaborate on projects and tasks with other administrative staff. The position will be primarily located at the Parnassus Campus within the Department of Radiology, but may also be required to work at other locations as well.
BASIC QUALIFICATIONS
- Bachelor's degree in related area and / or equivalent experience / training.
- Minimum 1 year in working in the capacity of administrative or operations analysis.
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Highly proficient working with MS Word, Excel, Power Point, Photoshop, and Adobe Acrobat is required to execute job responsibilities under very tight deadlines. Includes the proven ability to develop spreadsheets, reports, independently draft correspondence and create PowerPoint presentations.
- Ability to use discretion and maintain confidentiality, and use sound judgment in responding to issues and concerns.
- Proven ability to function and participate effectively as part of a collaborative team.
- Demonstrated ability to work on multiple projects from conception to implementation while maintaining a highly service oriented demeanor.
PREFERRED QUALIFICATIONS
- Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, purchasing and vendor payments is preferred.
- Familiarity with agency and UCSF policies regarding purchasing and reporting, restricted costs and general spending & carry-forward guidelines.
- Knowledge of grant proposal preparation and IRB submission.
Administrative Assistant Job Roles in California
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Search Administrative Assistant Jobs in CaliforniaAdministrative Assistant Jobs in California: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in California?
Large technology employers in the Bay Area, including Google, Apple, Meta, and Salesforce, have sponsored administrative assistant roles. Healthcare systems such as Kaiser Permanente and UCLA Health also hire internationally for administrative support positions. Entertainment and media companies in Los Angeles, along with biotech firms in San Diego's Torrey Pines corridor, round out the main employer categories in California.
Which visa types are most common for administrative assistant roles in California?
The H-1B visa is the most common employment-based visa for sponsored workers in the U.S., but administrative assistant positions typically require demonstrating that the role qualifies as a specialty occupation requiring a specific bachelor's degree. Some applicants pursue the O-1 visa for extraordinary ability. TN visa status covers Canadian and Mexican nationals in specific occupational categories. Each case depends on the employer's petition and the role's specific duties.
Which cities in California have the most administrative assistant sponsorship jobs?
San Francisco and the broader Bay Area lead California for sponsored administrative roles, driven by the density of large technology and financial services employers. Los Angeles is the second major hub, with entertainment, media, and healthcare organizations active in this space. San Diego contributes through its life sciences and defense sectors, while Sacramento-area state government agencies and Sacramento's growing tech presence add additional opportunities.
How to find administrative assistant visa sponsorship jobs in California?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in California by visa sponsorship availability, saving significant research time. Because employers are not always explicit about sponsorship in job postings, using a dedicated platform like Migrate Mate, which aggregates verified sponsoring employers, gives you a more reliable starting point than general search methods.
Are there state-specific considerations for administrative assistant sponsorship jobs in California?
California's prevailing wage requirements under H-1B rules are set at levels reflecting the high cost of living in cities like San Francisco and Los Angeles, which means sponsored positions typically carry competitive compensation benchmarks. California's large university system, including UC Berkeley, UCLA, and USC, produces a significant share of internationally sponsored administrative hires, particularly for roles within the universities themselves or adjacent research institutions.
What is the prevailing wage for sponsored administrative assistant jobs in California?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.