Administrative Assistant Visa Sponsorship Jobs in Kentucky
Administrative assistant visa sponsorship jobs in Kentucky are concentrated in Louisville and Lexington, where large employers like Humana, Kindred Healthcare, and the University of Kentucky regularly hire for office and administrative support roles. Healthcare, higher education, and logistics are the dominant industries sponsoring international candidates in this state.
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The Food & Beverage Administrative Assistant supports the Director of Food & Beverage and Assistant Director of Food & Beverage in maintaining a well-organized office, as well as providing coordination & support for operations during events and other high-volume days and times.
Responsibilities:
- Coordinate and provide logistical support during banquets and events, restaurant operations, and other F&B operations whenever necessary.
- Answers office phone, greeting internal and external guests.
- Coordinate travel arrangement for taskforce employees and managers.
- Coordinate meetings, files, bookings, BEOs, purchase orders.
- Check voicemails, e-mails and faxes and follow up accordingly.
- Process mail for Food and Beverage Director and Managers.
- Order and maintain office supplies.
- Copy and distribute as needed.
- Compose and type correspondence for F&B Director and Assistant Director as needed.
- Process AP invoices for different vendors.
- Compile data and compose spreadsheets in excel.
- Complete monthly payroll, provide analysis and reports, and coordinate with the Finance Department to complete all payroll requirements on time.
- Coordinate and sign up new F&B employees for serve-safe certification.
- Maintaining discretion and confidentiality in sensitive matters.
- Pro-active in gaining knowledge and skills in technological and educational advances for the continued development and advancement applicable to the company/department and staff.
Qualifications:
- Must be able to sit for long periods of time. Must have significant mobility of arms and hands. Must be able to bend, squat and push, pull and lift up to 25-30 pounds. Must be able to see, hear and communicate verbally in writing.
- Must be able to work a varied schedule week-to-week, including late nights, holidays, and weekends.
- Must have previous experience with scheduling as well as coordination of Food & Beverage operations and/or events.
- Previous Food & Beverage experience strongly preferred.
- Previous administrative/assistant experience strongly preferred.
- 2-3 years' experience with computers and various computer programs, including excel.
- High School graduate or GED equivalent. Degree in Hospitality strongly preferred.
- Must be Star certified.
- Must be Food Handler certified.
- Must be a good listener, effective communicator and detail oriented.
- Must meet deadlines, work with little supervision and be flexible to handle interruptions.
- Must be literate and have extensive verbal, mathematical, and writing skills.
- Must be able to apply common sense understanding to carry out instructions furnished, oral, or diagrammatic form.
- Must have the ability to liaison between Food & Beverage Department Directorship and the rest of the team.
- Must have strong, positive guest and employee relation skills, as well as a high standard of work ethic and integrity under all work circumstances.
- Must be able to work in high stress situations.
Overview:
The Food & Beverage Administrative Assistant supports the Director of Food & Beverage and Assistant Director of Food & Beverage in maintaining a well-organized office, as well as providing coordination & support for operations during events and other high-volume days and times.
Responsibilities:
- Coordinate and provide logistical support during banquets and events, restaurant operations, and other F&B operations whenever necessary.
- Answers office phone, greeting internal and external guests.
- Coordinate travel arrangement for taskforce employees and managers.
- Coordinate meetings, files, bookings, BEOs, purchase orders.
- Check voicemails, e-mails and faxes and follow up accordingly.
- Process mail for Food and Beverage Director and Managers.
- Order and maintain office supplies.
- Copy and distribute as needed.
- Compose and type correspondence for F&B Director and Assistant Director as needed.
- Process AP invoices for different vendors.
- Compile data and compose spreadsheets in excel.
- Complete monthly payroll, provide analysis and reports, and coordinate with the Finance Department to complete all payroll requirements on time.
- Coordinate and sign up new F&B employees for serve-safe certification.
- Maintaining discretion and confidentiality in sensitive matters.
- Pro-active in gaining knowledge and skills in technological and educational advances for the continued development and advancement applicable to the company/department and staff.
Qualifications:
- Must be able to sit for long periods of time. Must have significant mobility of arms and hands. Must be able to bend, squat and push, pull and lift up to 25-30 pounds. Must be able to see, hear and communicate verbally in writing.
- Must be able to work a varied schedule week-to-week, including late nights, holidays, and weekends.
- Must have previous experience with scheduling as well as coordination of Food & Beverage operations and/or events.
- Previous Food & Beverage experience strongly preferred.
- Previous administrative/assistant experience strongly preferred.
- 2-3 years' experience with computers and various computer programs, including excel.
- High School graduate or GED equivalent. Degree in Hospitality strongly preferred.
- Must be Star certified.
- Must be Food Handler certified.
- Must be a good listener, effective communicator and detail oriented.
- Must meet deadlines, work with little supervision and be flexible to handle interruptions.
- Must be literate and have extensive verbal, mathematical, and writing skills.
- Must be able to apply common sense understanding to carry out instructions furnished, oral, or diagrammatic form.
- Must have the ability to liaison between Food & Beverage Department Directorship and the rest of the team.
- Must have strong, positive guest and employee relation skills, as well as a high standard of work ethic and integrity under all work circumstances.
- Must be able to work in high stress situations.
Administrative Assistant Job Roles in Kentucky
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Search Administrative Assistant Jobs in KentuckyAdministrative Assistant Jobs in Kentucky: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Kentucky?
Healthcare and higher education employers lead visa sponsorship for administrative assistants in Kentucky. Humana and Kindred Healthcare in Louisville have sponsored administrative roles in the past, as have the University of Kentucky and University of Louisville. Large logistics and manufacturing firms with corporate offices in the state also appear in Department of Labor filing records for administrative support positions.
Which visa types are most common for administrative assistant roles in Kentucky?
The H-1B visa is the most frequently used visa for administrative assistant roles that require a qualifying specialty occupation, typically positions with significant project management, data analysis, or specialized coordination duties. TN visas apply to Canadian and Mexican nationals in eligible occupations. Candidates already holding OPT or STEM OPT status are often the most viable pathway for this role type, as general administrative positions can face closer scrutiny under H-1B specialty occupation standards.
Which cities in Kentucky have the most administrative assistant sponsorship jobs?
Louisville accounts for the largest share of administrative assistant sponsorship activity in Kentucky, driven by its concentration of healthcare corporations, financial services firms, and logistics companies. Lexington is a strong secondary market, anchored by the University of Kentucky and a growing professional services sector. Frankfort, as the state capital, offers government-adjacent administrative roles, though direct visa sponsorship from state agencies is uncommon.
How to find administrative assistant visa sponsorship jobs in Kentucky?
Migrate Mate filters job listings specifically by visa sponsorship eligibility, making it straightforward to browse administrative assistant openings in Kentucky without sorting through roles that do not sponsor. You can filter by state and job category to surface relevant positions at Louisville-area healthcare employers, Lexington universities, and other Kentucky-based organizations that have a documented history of sponsoring international candidates.
Are there state-specific considerations for administrative assistant sponsorship in Kentucky?
Kentucky's administrative assistant market is heavily tied to healthcare and higher education, which tend to have more structured HR processes and familiarity with visa sponsorship compared to smaller regional employers. The Department of Labor's prevailing wage requirements apply to any sponsored position, and Kentucky's cost of living influences what wage levels are set for these roles. Candidates with specialized skills in healthcare administration or academic program coordination tend to have stronger sponsorship prospects in this state.
What is the prevailing wage for sponsored administrative assistant jobs in Kentucky?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.