Administrative Assistant Visa Sponsorship Jobs in Kentucky
Administrative assistant visa sponsorship jobs in Kentucky are concentrated in Louisville and Lexington, where large employers like Humana, Kindred Healthcare, and the University of Kentucky regularly hire for office and administrative support roles. Healthcare, higher education, and logistics are the dominant industries sponsoring international candidates in this state.
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Job Description:
Job Title: Administrative Assistant III
FULL TIME - DAYS
Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant.
The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs.
- Politely and professionally greets, helps and directs all visitors, staff, and others encountering the department (in person or via telephone) in a prompt, friendly, and professional manner.
- Politely ascertains the nature of their business and assists them to various locations in the hospital when appropriate.
- Performs a wide variety of secretarial tasks including word processing and database management, record keeping, photocopying, and filing of documents, all of which are confidential in nature.
- Classifies, sorts and files correspondence, records and other documents as requested.
- Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining Vice Presidents.
- Provides logistical arrangements for meetings, including reserving conference room, arranging refreshments, sending notices, setting up and operating audio-visual equipment as needed.
Requirements
- High school diploma or equivalent
- (college degree preferred) Associate degree in secretarial sciences
- REQUIRED - three to five years’ high-level administrative assistant experience.
- Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.
Benefits: Full-Time 32 weekly hours (0.8 FTE) - 40 weekly hours (1.0 FTE)
- Health, Vision, Dental and Pet Insurance
- Life Insurance
- Short Term and Long-Term Disability and Life Insurance
- Identity Theft Protection
- Tuition Reimbursement up to $6,000 annually
- Company paid Maternity and Paternity Leave
- 5 days of Paid Time Off available upon hire
- Bereavement Leave (includes pets)
- PTO Sell Back Program
- Compassionate Leave Sharing Program (PTO Donation)
- Employee Support Fund, for employees in need of emergency financial support
- Retirement with Company Match
If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!
Baptist Health is an Equal Employment Opportunity employer.
Summary
Job Description:
Job Title: Administrative Assistant III
FULL TIME - DAYS
Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant.
The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs.
- Politely and professionally greets, helps and directs all visitors, staff, and others encountering the department (in person or via telephone) in a prompt, friendly, and professional manner.
- Politely ascertains the nature of their business and assists them to various locations in the hospital when appropriate.
- Performs a wide variety of secretarial tasks including word processing and database management, record keeping, photocopying, and filing of documents, all of which are confidential in nature.
- Classifies, sorts and files correspondence, records and other documents as requested.
- Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining Vice Presidents.
- Provides logistical arrangements for meetings, including reserving conference room, arranging refreshments, sending notices, setting up and operating audio-visual equipment as needed.
Requirements
- High school diploma or equivalent
- (college degree preferred) Associate degree in secretarial sciences
- REQUIRED - three to five years’ high-level administrative assistant experience.
- Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.
Benefits: Full-Time 32 weekly hours (0.8 FTE) - 40 weekly hours (1.0 FTE)
- Health, Vision, Dental and Pet Insurance
- Life Insurance
- Short Term and Long-Term Disability and Life Insurance
- Identity Theft Protection
- Tuition Reimbursement up to $6,000 annually
- Company paid Maternity and Paternity Leave
- 5 days of Paid Time Off available upon hire
- Bereavement Leave (includes pets)
- PTO Sell Back Program
- Compassionate Leave Sharing Program (PTO Donation)
- Employee Support Fund, for employees in need of emergency financial support
- Retirement with Company Match
If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!
Baptist Health is an Equal Employment Opportunity employer.
Administrative Assistant Job Roles in Kentucky
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Search Administrative Assistant Jobs in KentuckyAdministrative Assistant Jobs in Kentucky: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Kentucky?
Healthcare and higher education employers lead visa sponsorship for administrative assistants in Kentucky. Humana and Kindred Healthcare in Louisville have sponsored administrative roles in the past, as have the University of Kentucky and University of Louisville. Large logistics and manufacturing firms with corporate offices in the state also appear in Department of Labor filing records for administrative support positions.
Which visa types are most common for administrative assistant roles in Kentucky?
The H-1B visa is the most frequently used visa for administrative assistant roles that require a qualifying specialty occupation, typically positions with significant project management, data analysis, or specialized coordination duties. TN visas apply to Canadian and Mexican nationals in eligible occupations. Candidates already holding OPT or STEM OPT status are often the most viable pathway for this role type, as general administrative positions can face closer scrutiny under H-1B specialty occupation standards.
Which cities in Kentucky have the most administrative assistant sponsorship jobs?
Louisville accounts for the largest share of administrative assistant sponsorship activity in Kentucky, driven by its concentration of healthcare corporations, financial services firms, and logistics companies. Lexington is a strong secondary market, anchored by the University of Kentucky and a growing professional services sector. Frankfort, as the state capital, offers government-adjacent administrative roles, though direct visa sponsorship from state agencies is uncommon.
How to find administrative assistant visa sponsorship jobs in Kentucky?
Migrate Mate filters job listings specifically by visa sponsorship eligibility, making it straightforward to browse administrative assistant openings in Kentucky without sorting through roles that do not sponsor. You can filter by state and job category to surface relevant positions at Louisville-area healthcare employers, Lexington universities, and other Kentucky-based organizations that have a documented history of sponsoring international candidates.
Are there state-specific considerations for administrative assistant sponsorship in Kentucky?
Kentucky's administrative assistant market is heavily tied to healthcare and higher education, which tend to have more structured HR processes and familiarity with visa sponsorship compared to smaller regional employers. The Department of Labor's prevailing wage requirements apply to any sponsored position, and Kentucky's cost of living influences what wage levels are set for these roles. Candidates with specialized skills in healthcare administration or academic program coordination tend to have stronger sponsorship prospects in this state.
What is the prevailing wage for sponsored administrative assistant jobs in Kentucky?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.