Administrative Assistant Visa Sponsorship Jobs in Minnesota
Administrative assistant roles in Minnesota are concentrated across Minneapolis-Saint Paul's corporate corridor, with major employers like UnitedHealth Group, Target, and Mayo Clinic regularly hiring for these positions. The Twin Cities metro drives most demand, though Rochester and Bloomington also have active openings. International candidates pursuing visa sponsorship will find healthcare, retail, and financial services among the most active industries.
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Marsh
Description:
We are seeking a talented individual to join our team at Marsh Re. This role will be based in Edina, MN. This is a hybrid role that has a requirement of working at least three days a week in the office.
The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive problem-solving. Additionally, this role includes maintaining calendars for senior colleagues, occasional client interactions, and assisting with office responsibilities while operating with limited oversight and escalating complex requests to management.
We will count on you to:
- Arrange travel accommodations, prepare itineraries, and coordinate group travel logistics.
- Coordinate meetings, teleconferences, and client/market meeting-room bookings across U.S. time zones.
- Prepare and submit expense reports in accordance with corporate T&E policies.
- Support event planning and execution, including catering, private-room bookings, and restaurant reservations.
- Provide onboarding and offboarding support, including nameplates, access cards, Amex cards, and distribution list updates.
- Perform general administrative duties such as ordering office supplies, business cards, promotional materials, and handling shipping/couriers.
- Create and edit documents in PowerPoint, Excel, and Word in line with MMC style guidelines.
- Partner with Broking Support Services leadership to improve processes, consistency, and efficiency across the region.
What you need to have:
- High school diploma and 5+ years of administrative experience, including meeting and event planning, Outlook calendar management, international travel arrangements, and expense management.
- Expertise in Word, Excel, and PowerPoint, with the ability to manage multiple priorities while keeping stakeholders informed.
- Strong experience with event planning, including meeting catering and external events.
- Resourceful, proactive, and highly organized, with strong communication skills, experience using Zoom and Microsoft Teams, and the ability to maintain confidentiality.
What makes you stand out:
- Bachelor’s degree
Why join our team:
- We help you be your best through professional development opportunities, interesting work and supportive leaders.
- We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients and communities.
- Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.
Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@marsh.com.
Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.
Company:
Marsh
Description:
We are seeking a talented individual to join our team at Marsh Re. This role will be based in Edina, MN. This is a hybrid role that has a requirement of working at least three days a week in the office.
The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive problem-solving. Additionally, this role includes maintaining calendars for senior colleagues, occasional client interactions, and assisting with office responsibilities while operating with limited oversight and escalating complex requests to management.
We will count on you to:
- Arrange travel accommodations, prepare itineraries, and coordinate group travel logistics.
- Coordinate meetings, teleconferences, and client/market meeting-room bookings across U.S. time zones.
- Prepare and submit expense reports in accordance with corporate T&E policies.
- Support event planning and execution, including catering, private-room bookings, and restaurant reservations.
- Provide onboarding and offboarding support, including nameplates, access cards, Amex cards, and distribution list updates.
- Perform general administrative duties such as ordering office supplies, business cards, promotional materials, and handling shipping/couriers.
- Create and edit documents in PowerPoint, Excel, and Word in line with MMC style guidelines.
- Partner with Broking Support Services leadership to improve processes, consistency, and efficiency across the region.
What you need to have:
- High school diploma and 5+ years of administrative experience, including meeting and event planning, Outlook calendar management, international travel arrangements, and expense management.
- Expertise in Word, Excel, and PowerPoint, with the ability to manage multiple priorities while keeping stakeholders informed.
- Strong experience with event planning, including meeting catering and external events.
- Resourceful, proactive, and highly organized, with strong communication skills, experience using Zoom and Microsoft Teams, and the ability to maintain confidentiality.
What makes you stand out:
- Bachelor’s degree
Why join our team:
- We help you be your best through professional development opportunities, interesting work and supportive leaders.
- We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients and communities.
- Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.
Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@marsh.com.
Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.
Administrative Assistant Job Roles in Minnesota
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Search Administrative Assistant Jobs in MinnesotaAdministrative Assistant Jobs in Minnesota: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in Minnesota?
Large Minnesota-headquartered employers are the most consistent sponsors for administrative assistant roles. UnitedHealth Group, Target, Best Buy, and Mayo Clinic have established HR and immigration infrastructure that supports visa sponsorship. Cargill and 3M also hire administrative professionals and have worked with international candidates. Smaller firms sponsor far less frequently, so focusing on large corporations and health systems tends to yield better results.
Which visa types are most common for administrative assistant roles in Minnesota?
H-1B visa is the most commonly used visa for administrative assistants in Minnesota when the role requires a bachelor's degree in a specific field, such as business administration or communications. TN visa status is available to Canadian and Mexican nationals if the role qualifies under NAFTA-listed occupations. L-1 visa transfers apply when a multinational employer moves an existing employee into a Minnesota office. Each category has different eligibility requirements, so applicants should confirm their situation with a qualified immigration attorney.
Which cities in Minnesota have the most administrative assistant sponsorship jobs?
Minneapolis and Saint Paul account for the majority of administrative assistant sponsorship opportunities in Minnesota, given the concentration of Fortune 500 headquarters and large healthcare networks in the metro area. Rochester is a secondary hub, driven largely by Mayo Clinic's expansive administrative staffing needs. Bloomington and Eden Prairie also have notable activity due to their corporate office parks and proximity to Minneapolis-Saint Paul International Airport.
How to find administrative assistant visa sponsorship jobs in Minnesota?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in Minnesota by visa sponsorship availability, which removes the manual work of screening job listings. Because sponsorship for this role depends heavily on employer size and industry, focusing your search on Minnesota's large healthcare systems and corporate headquarters through Migrate Mate gives you a more targeted starting point than a general job search.
What should international candidates know about administrative assistant hiring in Minnesota?
Minnesota employers sponsoring administrative assistants typically require a bachelor's degree, since H-1B eligibility depends on the role qualifying as a specialty occupation. Healthcare employers like Mayo Clinic and UnitedHealth Group often have more formalized sponsorship processes than smaller firms. The Twin Cities also host several large universities, including the University of Minnesota, which means some administrative roles in higher education may come with institutional familiarity with international hiring and work authorization processes.
What is the prevailing wage for sponsored administrative assistant jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.