Administrative Assistant Visa Sponsorship Jobs in Indiana
Administrative assistant visa sponsorship jobs in Indiana are concentrated in Indianapolis, with employers like Eli Lilly, Salesforce, and Indiana University Health actively hiring support staff. The state's healthcare, pharmaceutical, and higher education sectors drive consistent demand for organized, detail-oriented professionals across central and northern Indiana.
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Sierra Drive Campus
1040 Sierra Dr Greenwood, Indiana 46143
WHAT WE NEED
A multi-tasker extraordinaire
WHO WE ARE LOOKING FOR
Behind every good manager is a superior administrative assistant – the person who really gets things done. The person who responds to calls, edits correspondence, schedules meetings and updates office records. We know your skills are in high demand in many offices but when you work with Franciscan Health you’ll go home each day knowing that you played a part in providing exceptional health care.
Are you good at following directions? Do you have great MS Office skills and an equally pleasant phone style? Do you love creating schedules, planning meetings, updating records and handling correspondence? If you are dependable, organized, have great attention to detail, and are looking for a great place to call your career home, we’re looking for you.
WHAT YOU WILL DO
Administrative Assistant, Compliance, Monday through Friday
- Perform office functions including answering telephone and email requests, taking meeting minutes, keyboarding, electronic filing, faxing, scanning, photocopying, conducting research and producing written communications.
- Research, prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
- Determine appropriate course of action, referral, or response.
- Maintain sensitive and confidential records, such as board and committee meeting minutes, financial reports, contracts and agreements, and other official records; ensure records are maintained in accordance with regulations and organizational procedures.
- Coordinate meetings and special events including but not limited to the coordination of required materials, securing locations, and managing list of attendees.
- Develop and coordinate outgoing reports, correspondence, and other materials to proper destinations/recipients.
- Proofread.
- Prepare agendas.
- Prepare legal documents.
WHAT IT TAKES TO SUCCEED
- Prior customer service experience.
- Excellent grammar.
- Attention to detail and strong organizational skills.
- Prior clerical experience in a legal office or physician practice.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures.
- Strong customer service skills.
- Work independently with minimal supervision.
- Proficient in Microsoft Office Applications.
- Effectively communicate verbally and in writing.
TRAVEL IS REQUIRED:
Never or Rarely
EQUAL OPPORTUNITY EMPLOYER
It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.
Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.
Franciscan Alliance is committed to equal employment opportunity.
Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
LOCATION
Sierra Drive Campus
1040 Sierra Dr Greenwood, Indiana 46143
WHAT WE NEED
A multi-tasker extraordinaire
WHO WE ARE LOOKING FOR
Behind every good manager is a superior administrative assistant – the person who really gets things done. The person who responds to calls, edits correspondence, schedules meetings and updates office records. We know your skills are in high demand in many offices but when you work with Franciscan Health you’ll go home each day knowing that you played a part in providing exceptional health care.
Are you good at following directions? Do you have great MS Office skills and an equally pleasant phone style? Do you love creating schedules, planning meetings, updating records and handling correspondence? If you are dependable, organized, have great attention to detail, and are looking for a great place to call your career home, we’re looking for you.
WHAT YOU WILL DO
Administrative Assistant, Compliance, Monday through Friday
- Perform office functions including answering telephone and email requests, taking meeting minutes, keyboarding, electronic filing, faxing, scanning, photocopying, conducting research and producing written communications.
- Research, prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
- Determine appropriate course of action, referral, or response.
- Maintain sensitive and confidential records, such as board and committee meeting minutes, financial reports, contracts and agreements, and other official records; ensure records are maintained in accordance with regulations and organizational procedures.
- Coordinate meetings and special events including but not limited to the coordination of required materials, securing locations, and managing list of attendees.
- Develop and coordinate outgoing reports, correspondence, and other materials to proper destinations/recipients.
- Proofread.
- Prepare agendas.
- Prepare legal documents.
WHAT IT TAKES TO SUCCEED
- Prior customer service experience.
- Excellent grammar.
- Attention to detail and strong organizational skills.
- Prior clerical experience in a legal office or physician practice.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures.
- Strong customer service skills.
- Work independently with minimal supervision.
- Proficient in Microsoft Office Applications.
- Effectively communicate verbally and in writing.
TRAVEL IS REQUIRED:
Never or Rarely
EQUAL OPPORTUNITY EMPLOYER
It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.
Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.
Franciscan Alliance is committed to equal employment opportunity.
Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
Administrative Assistant Job Roles in Indiana
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Search Administrative Assistant Jobs in IndianaAdministrative Assistant Jobs in Indiana: Frequently Asked Questions
Which companies in Indiana sponsor visas for administrative assistants?
Indiana's largest visa-sponsoring employers for administrative roles include Eli Lilly and Company, Indiana University Health, Salesforce, Cummins, and Purdue University. Healthcare systems and pharmaceutical companies in Indianapolis account for a significant share of sponsorship activity, as these organizations maintain international HR pipelines and have established legal teams experienced with work visa petitions.
What visa types are most common for administrative assistant roles in Indiana?
The H-1B visa is the most common work visa for administrative assistants in Indiana, though it requires the role to qualify as a specialty occupation, which can be a challenge for generalist positions. Applicants with specific technical or bilingual qualifications may have stronger cases. The TN visa applies to Canadian and Mexican nationals in certain professional categories, and L-1 visa transfers occasionally apply for intracompany moves.
Which Indiana cities have the most administrative assistant visa sponsorship jobs?
Indianapolis is by far the leading city for administrative assistant sponsorship opportunities in Indiana, anchored by its concentration of healthcare systems, tech firms, and corporate headquarters. Fort Wayne, South Bend, and Bloomington also generate demand, particularly through regional hospital networks, manufacturing companies, and university-affiliated employers that hire internationally credentialed administrative professionals.
How to find administrative assistant visa sponsorship jobs in Indiana?
Migrate Mate is the most direct way to find administrative assistant visa sponsorship jobs in Indiana. The platform filters specifically for employers who have sponsored work visas, so you can focus on Indianapolis-area healthcare systems, pharmaceutical companies, and universities rather than applying broadly and guessing which employers will sponsor. Creating a profile and setting Indiana as your target location helps surface the most relevant openings.
Are there any Indiana-specific considerations for administrative assistant visa sponsorship?
Indiana's prevailing wage requirements under DOL Labor Condition Application rules apply to any H-1B visa petition, meaning employers must attest they are paying at or above the prevailing wage for the Indianapolis or relevant metropolitan area. Candidates with specialized skills, such as fluency in a second language, healthcare administration credentials, or experience in pharmaceutical operations, tend to present stronger specialty occupation arguments for administrative roles.
What is the prevailing wage for sponsored administrative assistant jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.