Administrative Assistant Visa Sponsorship Jobs in Alabama
Administrative assistant visa sponsorship jobs in Alabama are concentrated in Birmingham, Huntsville, and Mobile, where healthcare systems like UAB Medicine, defense contractors such as Boeing and Leidos, and state government agencies maintain consistent demand for skilled office professionals. International candidates with strong organizational and communication skills will find active hiring across these sectors.
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Get Access To All JobsTitle: Administrative Assistant
Client: Southern Company
Location: Birmingham, AL
Employment Type: Contract
Industry: Utilities / Energy / Construction Projects
Job Summary
We are seeking a highly organized, detail-oriented, and professional Project Administrative Coordinator to provide administrative, reporting, and document management support for large-scale construction and utility projects.
The ideal candidate will have experience in project administration, timesheet processing, procurement card reporting, SharePoint management, records retention, and project reporting. This role requires excellent communication skills, proficiency in Microsoft Office, and the flexibility to support changing project priorities.
Key Responsibilities
Project Administration & Coordination
- Process, track, and coordinate employee timesheets and procurement card (P-Card) reports.
- Support day-to-day administrative activities for project managers and construction teams.
- Coordinate meetings, events, office supplies, and other administrative requirements.
- Provide backup support for executive administrators as needed.
- Promote and maintain a safe, professional work environment.
Project Reporting & Documentation
- Collect, analyze, and track project statistics and performance information.
- Assist in preparing and distributing weekly and monthly project status reports.
- Develop comprehensive monthly project status presentations using Microsoft PowerPoint.
- Organize and maintain project documentation, including change notice requests, award summaries, sole-source forms, and records of decision.
Document Management & Compliance
- Serve as the administrative owner for shared network drives (S) and SharePoint sites.
- Maintain accurate project files and support records retention requirements for major construction projects.
- Coordinate with Compliance and Human Resources teams on project-related administrative matters.
- Ensure adherence to Southern Company administrative, accounting, and compliance procedures.
Required Qualifications
- Previous experience in administrative support, project coordination, or construction project administration.
- Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and SharePoint.
- Experience processing timesheets, tracking expenses, and preparing reports.
- Strong document management, organization, and recordkeeping skills.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities and respond to urgent requests.
- Strong attention to detail, professionalism, and confidentiality.
- Ability to work independently and collaborate with cross-functional teams.
Preferred Qualifications
- Experience supporting utility, energy, engineering, or large construction projects.
- Familiarity with procurement card reconciliation and accounting procedures.
- Experience preparing executive-level PowerPoint presentations.
- Knowledge of document control, records retention, and compliance processes.
- Prior experience working with Southern Company or a similar utility organization.
Key Skills
Microsoft Office Suite | SharePoint | Project Administration | Timesheet Processing | P-Card Reconciliation | Project Reporting | PowerPoint Presentations | Document Control | Records Retention | Compliance Coordination | Meeting Scheduling
Title: Administrative Assistant
Client: Southern Company
Location: Birmingham, AL
Employment Type: Contract
Industry: Utilities / Energy / Construction Projects
Job Summary
We are seeking a highly organized, detail-oriented, and professional Project Administrative Coordinator to provide administrative, reporting, and document management support for large-scale construction and utility projects.
The ideal candidate will have experience in project administration, timesheet processing, procurement card reporting, SharePoint management, records retention, and project reporting. This role requires excellent communication skills, proficiency in Microsoft Office, and the flexibility to support changing project priorities.
Key Responsibilities
Project Administration & Coordination
- Process, track, and coordinate employee timesheets and procurement card (P-Card) reports.
- Support day-to-day administrative activities for project managers and construction teams.
- Coordinate meetings, events, office supplies, and other administrative requirements.
- Provide backup support for executive administrators as needed.
- Promote and maintain a safe, professional work environment.
Project Reporting & Documentation
- Collect, analyze, and track project statistics and performance information.
- Assist in preparing and distributing weekly and monthly project status reports.
- Develop comprehensive monthly project status presentations using Microsoft PowerPoint.
- Organize and maintain project documentation, including change notice requests, award summaries, sole-source forms, and records of decision.
Document Management & Compliance
- Serve as the administrative owner for shared network drives (S) and SharePoint sites.
- Maintain accurate project files and support records retention requirements for major construction projects.
- Coordinate with Compliance and Human Resources teams on project-related administrative matters.
- Ensure adherence to Southern Company administrative, accounting, and compliance procedures.
Required Qualifications
- Previous experience in administrative support, project coordination, or construction project administration.
- Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and SharePoint.
- Experience processing timesheets, tracking expenses, and preparing reports.
- Strong document management, organization, and recordkeeping skills.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities and respond to urgent requests.
- Strong attention to detail, professionalism, and confidentiality.
- Ability to work independently and collaborate with cross-functional teams.
Preferred Qualifications
- Experience supporting utility, energy, engineering, or large construction projects.
- Familiarity with procurement card reconciliation and accounting procedures.
- Experience preparing executive-level PowerPoint presentations.
- Knowledge of document control, records retention, and compliance processes.
- Prior experience working with Southern Company or a similar utility organization.
Key Skills
Microsoft Office Suite | SharePoint | Project Administration | Timesheet Processing | P-Card Reconciliation | Project Reporting | PowerPoint Presentations | Document Control | Records Retention | Compliance Coordination | Meeting Scheduling
Administrative Assistant Job Roles in Alabama
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Search Administrative Assistant Jobs in AlabamaAdministrative Assistant Jobs in Alabama: Frequently Asked Questions
Which companies in Alabama sponsor visas for administrative assistants?
UAB Medicine and the broader University of Alabama at Birmingham system are among the more active sponsors in the state, alongside defense and aerospace firms in Huntsville such as Boeing, Leidos, and SAIC. Large healthcare networks like Huntsville Hospital and state government agencies occasionally sponsor qualified international candidates for administrative roles when no equally qualified U.S. worker is available.
Which visa types are most common for administrative assistant roles in Alabama?
The H-1B visa is the most widely used visa for sponsored administrative assistant positions, though it requires the role to qualify as a specialty occupation, which typically means the position demands at least a bachelor's degree in a specific field. Some candidates already holding TN visa, L-1 visa, or O-1 visa status may transition into administrative roles through their existing employer without a new petition.
Which cities in Alabama have the most administrative assistant visa sponsorship jobs?
Birmingham and Huntsville account for the largest share of administrative assistant sponsorship activity in Alabama. Birmingham's concentration of hospital systems, law firms, and financial services companies drives demand, while Huntsville's defense and aerospace sector regularly hires office professionals to support large government contracts. Mobile, as a regional port and manufacturing hub, represents a smaller but steady secondary market.
How to find administrative assistant visa sponsorship jobs in Alabama?
Migrate Mate is the most direct way to find administrative assistant roles in Alabama where employers are open to visa sponsorship. The platform filters jobs specifically for international candidates, so you can browse positions in Birmingham, Huntsville, and Mobile without sorting through listings where sponsorship isn't offered. Filtering by role and state surfaces active opportunities more efficiently than broad job searches.
Are there state-specific considerations for administrative assistants seeking sponsorship in Alabama?
Alabama's prevailing wage requirements for sponsored administrative assistant roles follow Department of Labor wage determinations by county and occupation code, which vary between urban markets like Birmingham and more rural areas. The state's strong ties to federal contracting, particularly around Redstone Arsenal in Huntsville, mean many employers have established HR infrastructure for immigration processes, making sponsorship procedurally more familiar than at smaller private firms.
What is the prevailing wage for sponsored administrative assistant jobs in Alabama?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.