Administrative Assistant Visa Sponsorship Jobs in Alabama
Administrative assistant visa sponsorship jobs in Alabama are concentrated in Birmingham, Huntsville, and Mobile, where healthcare systems like UAB Medicine, defense contractors such as Boeing and Leidos, and state government agencies maintain consistent demand for skilled office professionals. International candidates with strong organizational and communication skills will find active hiring across these sectors.
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Get Access To All JobsPAY RANGE
USD $39,920.00 - USD $59,880.00 /Hr.
Overview
The McWhorter School of Building Science within Auburn University's College of Architecture, Design and Construction seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the School. This position serves as a key member of the administrative team and supports faculty, staff, students, and visitors while helping advance the School's teaching, research, outreach, and student engagement missions.
Responsibilities
- Assists faculty/staff in obtaining travel approval and assists with travel arrangements. Prepares travel reimbursements pre- and post-departure/return. Handles conference/competition registrations. Reconciles study abroad accounts/advances.
- Coordinates with faculty for student travel arrangements (study abroad/service learning, field trips, competition team travel), including preparation of appropriate forms, and travel arrangements, and advises concerning university travel policies. Facilitates student reimbursements.
- Publishes schedule of courses in Banner. Works closely with the Undergraduate and Graduate/Distance Learning Program Chairs and Student Services to verify the information. Assigns appropriate classrooms through AdAstra.
- Prepares DECs, Budget Transfers, and eCollection Reports, Salary Wage Transfers for the department.
- Reconciles and queues departmental P-Card monthly. Reviews payroll distribution reports.
- Assists faculty with expenses of departmental research grants. Coordinates with college research grant managers.
- Assists in coordinating departmental events and assisting the department during Program Promotions off campus.
- Website update assistance, Thesis Database assistance, and other administrative support. Assists faculty/staff in all departmental duties.
QUALIFICATIONS
- High school diploma or GED
- 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.
SUBSTITUTION ALLOWED FOR EXPERIENCE:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.
WHY WORK AT AUBURN
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.
PAY RANGE
USD $39,920.00 - USD $59,880.00 /Hr.
Overview
The McWhorter School of Building Science within Auburn University's College of Architecture, Design and Construction seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the School. This position serves as a key member of the administrative team and supports faculty, staff, students, and visitors while helping advance the School's teaching, research, outreach, and student engagement missions.
Responsibilities
- Assists faculty/staff in obtaining travel approval and assists with travel arrangements. Prepares travel reimbursements pre- and post-departure/return. Handles conference/competition registrations. Reconciles study abroad accounts/advances.
- Coordinates with faculty for student travel arrangements (study abroad/service learning, field trips, competition team travel), including preparation of appropriate forms, and travel arrangements, and advises concerning university travel policies. Facilitates student reimbursements.
- Publishes schedule of courses in Banner. Works closely with the Undergraduate and Graduate/Distance Learning Program Chairs and Student Services to verify the information. Assigns appropriate classrooms through AdAstra.
- Prepares DECs, Budget Transfers, and eCollection Reports, Salary Wage Transfers for the department.
- Reconciles and queues departmental P-Card monthly. Reviews payroll distribution reports.
- Assists faculty with expenses of departmental research grants. Coordinates with college research grant managers.
- Assists in coordinating departmental events and assisting the department during Program Promotions off campus.
- Website update assistance, Thesis Database assistance, and other administrative support. Assists faculty/staff in all departmental duties.
QUALIFICATIONS
- High school diploma or GED
- 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.
SUBSTITUTION ALLOWED FOR EXPERIENCE:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.
WHY WORK AT AUBURN
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.
Administrative Assistant Job Roles in Alabama
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Search Administrative Assistant Jobs in AlabamaAdministrative Assistant Jobs in Alabama: Frequently Asked Questions
Which companies in Alabama sponsor visas for administrative assistants?
UAB Medicine and the broader University of Alabama at Birmingham system are among the more active sponsors in the state, alongside defense and aerospace firms in Huntsville such as Boeing, Leidos, and SAIC. Large healthcare networks like Huntsville Hospital and state government agencies occasionally sponsor qualified international candidates for administrative roles when no equally qualified U.S. worker is available.
Which visa types are most common for administrative assistant roles in Alabama?
The H-1B visa is the most widely used visa for sponsored administrative assistant positions, though it requires the role to qualify as a specialty occupation, which typically means the position demands at least a bachelor's degree in a specific field. Some candidates already holding TN visa, L-1 visa, or O-1 visa status may transition into administrative roles through their existing employer without a new petition.
Which cities in Alabama have the most administrative assistant visa sponsorship jobs?
Birmingham and Huntsville account for the largest share of administrative assistant sponsorship activity in Alabama. Birmingham's concentration of hospital systems, law firms, and financial services companies drives demand, while Huntsville's defense and aerospace sector regularly hires office professionals to support large government contracts. Mobile, as a regional port and manufacturing hub, represents a smaller but steady secondary market.
How to find administrative assistant visa sponsorship jobs in Alabama?
Migrate Mate is the most direct way to find administrative assistant roles in Alabama where employers are open to visa sponsorship. The platform filters jobs specifically for international candidates, so you can browse positions in Birmingham, Huntsville, and Mobile without sorting through listings where sponsorship isn't offered. Filtering by role and state surfaces active opportunities more efficiently than broad job searches.
Are there state-specific considerations for administrative assistants seeking sponsorship in Alabama?
Alabama's prevailing wage requirements for sponsored administrative assistant roles follow Department of Labor wage determinations by county and occupation code, which vary between urban markets like Birmingham and more rural areas. The state's strong ties to federal contracting, particularly around Redstone Arsenal in Huntsville, mean many employers have established HR infrastructure for immigration processes, making sponsorship procedurally more familiar than at smaller private firms.
What is the prevailing wage for sponsored administrative assistant jobs in Alabama?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.