Administrative Assistant Visa Sponsorship Jobs in Massachusetts
Administrative assistant roles in Massachusetts are concentrated in Boston's financial district, the Seaport innovation corridor, and the Route 128 technology belt, with major employers including Massachusetts General Hospital, Fidelity Investments, Raytheon Technologies, and Harvard University. International candidates can find visa sponsorship opportunities across healthcare, finance, higher education, and defense sectors throughout the state.
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Get Access To All JobsINTRODUCTION
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Family Justice Advocates (FJA) Office in Springfield. FJA is CPCS’ Children and Family Law Division (CAFL) “conflicts office” in Springfield.
FJA provides legal representation to children and indigent parents in family regulation cases, including care and protection proceedings, child requiring assistance cases, actions to terminate parental rights, guardianship-of-a-minor cases, and any other child custody proceeding where the Department of Children and Families (DCF) is a party or where the court is considering granting custody to DCF.
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.
Our Values
Courage • Accountability • Respect • Excellence
DIVERSITY AND INCLUSION MISSION STATEMENT
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.
AGENCY OVERVIEW
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.
OFFICE OVERVIEW
Family Justice Advocates is CAFL’s “conflicts trial office,” located in Springfield, Massachusetts. FJA provides legal representation to children and indigent parents and guardians in family regulation cases in which (a) a CAFL staff attorney in a non-conflict office has been appointed to another party to the case or (b) a conflict of interest prevents CAFL staff attorneys in non-conflict offices from representing any party in the case. Alternatively, an attorney in FJA may be appointed to represent a party in a case in which CAFL’s existing Springfield trial office attorneys are unable to represent any party because of conflicts relating to a current or former client of a CPCS staff attorney. FJA is considered a separate law firm from all other CPCS offices for conflict of interest purposes. To this end, it has a separate managerial system, separate physical offices and computer/technology systems, and other mechanisms in place to ensure its separation for conflicts purposes from other CPCS offices.
All CAFL trial offices, including FJA offices, are robust defender teams, including attorneys, paralegals, social workers, and administrative support staff. They provide legal representation and advocacy throughout Massachusetts to children and indigent parents in care and protection, child requiring assistance, termination of parental rights, and guardianship-of-a-minor cases, as well as other types of custody and adoption proceedings. Team members work diligently to help and support FJA clients to achieve their legal and life goals.
POSITION OVERVIEW
The Administrative Assistant is a key member of CPCS trial office staff, supporting the Attorney in Charge in running the day-to-day duties of a fast-paced legal office. The Administrative Assistant must be able to provide excellent support for the staff in the office as well as coordinate communications with other CAFL and FJA offices, as well as other CPCS units such as HR, Facilities, and IT.
The Administrative Assistant reports to the Supervising Administrative Assistant.
Responsibilities
The Administrative Assistant will support a team of attorneys by:
- Opening and closing cases, including running conflict checks;
- Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
- Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
- Providing telephone and reception services;
- Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,
- Other duties as assigned.
MINIMUM ENTRANCE REQUIREMENTS
Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
- An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Applicants must also have access to a personal computer with home internet access sufficient to work remotely.
QUALIFICATIONS/SKILLS
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.
- Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
- Strong communication, organizational, and detail skills;
- Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;
- Flexibility, and strict adherence to confidentiality;
- Typing skill of 50 to 60 wpm preferred;
- Familiarity with advanced Word formatting and editing, and Microsoft Excel;
- Legal office experience a plus; and,
- Foreign language skills are strongly preferred.
EEO Statement
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net
LOCATION
Location: United States-Massachusetts-Springfield- 1350 Main Street
JOB
Job: Administrative Services
AGENCY
Agency: Committee for Pub Counsel Srvc
SCHEDULE
Schedule: Full-time
SHIFT
Shift: Day
JOB POSTING
Job Posting: Oct 26, 2026, 11:50:26 AM
NUMBER OF OPENINGS
Number of Openings: 1
SALARY
Salary: 50,500.00 - 87,956.00 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Sandra DeBow-Huang - 6174826212
Potentially Eligible for a Hybrid Work Schedule: Yes
INTRODUCTION
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Family Justice Advocates (FJA) Office in Springfield. FJA is CPCS’ Children and Family Law Division (CAFL) “conflicts office” in Springfield.
FJA provides legal representation to children and indigent parents in family regulation cases, including care and protection proceedings, child requiring assistance cases, actions to terminate parental rights, guardianship-of-a-minor cases, and any other child custody proceeding where the Department of Children and Families (DCF) is a party or where the court is considering granting custody to DCF.
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.
Our Values
Courage • Accountability • Respect • Excellence
DIVERSITY AND INCLUSION MISSION STATEMENT
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.
AGENCY OVERVIEW
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.
OFFICE OVERVIEW
Family Justice Advocates is CAFL’s “conflicts trial office,” located in Springfield, Massachusetts. FJA provides legal representation to children and indigent parents and guardians in family regulation cases in which (a) a CAFL staff attorney in a non-conflict office has been appointed to another party to the case or (b) a conflict of interest prevents CAFL staff attorneys in non-conflict offices from representing any party in the case. Alternatively, an attorney in FJA may be appointed to represent a party in a case in which CAFL’s existing Springfield trial office attorneys are unable to represent any party because of conflicts relating to a current or former client of a CPCS staff attorney. FJA is considered a separate law firm from all other CPCS offices for conflict of interest purposes. To this end, it has a separate managerial system, separate physical offices and computer/technology systems, and other mechanisms in place to ensure its separation for conflicts purposes from other CPCS offices.
All CAFL trial offices, including FJA offices, are robust defender teams, including attorneys, paralegals, social workers, and administrative support staff. They provide legal representation and advocacy throughout Massachusetts to children and indigent parents in care and protection, child requiring assistance, termination of parental rights, and guardianship-of-a-minor cases, as well as other types of custody and adoption proceedings. Team members work diligently to help and support FJA clients to achieve their legal and life goals.
POSITION OVERVIEW
The Administrative Assistant is a key member of CPCS trial office staff, supporting the Attorney in Charge in running the day-to-day duties of a fast-paced legal office. The Administrative Assistant must be able to provide excellent support for the staff in the office as well as coordinate communications with other CAFL and FJA offices, as well as other CPCS units such as HR, Facilities, and IT.
The Administrative Assistant reports to the Supervising Administrative Assistant.
Responsibilities
The Administrative Assistant will support a team of attorneys by:
- Opening and closing cases, including running conflict checks;
- Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
- Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
- Providing telephone and reception services;
- Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,
- Other duties as assigned.
MINIMUM ENTRANCE REQUIREMENTS
Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
- An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Applicants must also have access to a personal computer with home internet access sufficient to work remotely.
QUALIFICATIONS/SKILLS
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.
- Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
- Strong communication, organizational, and detail skills;
- Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;
- Flexibility, and strict adherence to confidentiality;
- Typing skill of 50 to 60 wpm preferred;
- Familiarity with advanced Word formatting and editing, and Microsoft Excel;
- Legal office experience a plus; and,
- Foreign language skills are strongly preferred.
EEO Statement
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net
LOCATION
Location: United States-Massachusetts-Springfield- 1350 Main Street
JOB
Job: Administrative Services
AGENCY
Agency: Committee for Pub Counsel Srvc
SCHEDULE
Schedule: Full-time
SHIFT
Shift: Day
JOB POSTING
Job Posting: Oct 26, 2026, 11:50:26 AM
NUMBER OF OPENINGS
Number of Openings: 1
SALARY
Salary: 50,500.00 - 87,956.00 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Sandra DeBow-Huang - 6174826212
Potentially Eligible for a Hybrid Work Schedule: Yes
Administrative Assistant Job Roles in Massachusetts
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Search Administrative Assistant Jobs in MassachusettsAdministrative Assistant Jobs in Massachusetts: Frequently Asked Questions
Which companies in Massachusetts sponsor visas for administrative assistants?
Massachusetts-based employers with documented histories of sponsoring administrative staff include large healthcare systems like Mass General Brigham and Boston Children's Hospital, financial institutions such as Fidelity Investments and State Street, major universities including Harvard, MIT, and Boston University, and defense contractors like Raytheon Technologies. These organizations have the HR infrastructure and legal resources to navigate sponsorship for support roles.
Which visa types are most common for administrative assistant roles in Massachusetts?
The H-1B visa is the most frequently used visa for administrative assistants, though it requires demonstrating the role qualifies as a specialty occupation, which can be challenging for general administrative positions. Some candidates come through the TN visa (for Canadians and Mexicans), the O-1 visa for individuals with extraordinary ability in relevant fields, or employer-sponsored green card pathways. University and hospital employers in Massachusetts also occasionally sponsor through J-1 visa exchange programs.
Which cities in Massachusetts have the most administrative assistant visa sponsorship jobs?
Boston accounts for the largest share of administrative assistant sponsorship activity in Massachusetts, driven by its concentration of hospitals, universities, law firms, and financial services firms. Cambridge is a secondary hub given the density of biotech companies and research institutions. Worcester, Springfield, and Burlington also have sponsoring employers, particularly in healthcare and technology, though at lower volumes than the Greater Boston area.
How to find administrative assistant visa sponsorship jobs in Massachusetts?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in Massachusetts by visa sponsorship eligibility, saving significant time compared to manually screening job postings. The platform surfaces roles from employers who have sponsored work visas before, which is particularly useful for administrative positions where sponsorship willingness varies significantly by employer size and sector in Massachusetts.
Are there any Massachusetts-specific considerations for administrative assistants seeking visa sponsorship?
Massachusetts has a strong university and hospital pipeline that makes it one of the more accessible states for international administrative professionals. Employers in the healthcare and higher education sectors are experienced with visa sponsorship and often have dedicated immigration counsel on retainer. The state's prevailing wage requirements for sponsored positions are benchmarked to the Boston metropolitan area, which reflects the region's higher cost of living relative to national averages.
What is the prevailing wage for sponsored administrative assistant jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.