Administrative Assistant Visa Sponsorship Jobs in Massachusetts
Administrative assistant roles in Massachusetts are concentrated in Boston's financial district, the Seaport innovation corridor, and the Route 128 technology belt, with major employers including Massachusetts General Hospital, Fidelity Investments, Raytheon Technologies, and Harvard University. International candidates can find visa sponsorship opportunities across healthcare, finance, higher education, and defense sectors throughout the state.
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Get Access To All Jobs<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="none">The Boston office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers and legal staff in the Litigation Department. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world-class” service to internal and external clients. </span><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></span></p>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong><span data-contrast="none">Responsibilities</span></strong><span data-ccp-props="{"134233279":true,"201341983":0,"335559740":259}"> </span></span></p>
<ul style="text-align: justify;">
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Manage calendaring for assigned attorneys, including systematically creating and organizing appointments, proactively resolving scheduling conflicts, </span><span data-ccp-parastyle="Normal (Web)">coordinating</span><span data-ccp-parastyle="Normal (Web)"> and booking in-person and virtual meetings, and prioritizing commitments to </span><span data-ccp-parastyle="Normal (Web)">optimize</span><span data-ccp-parastyle="Normal (Web)"> workflow and time management</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Serve as a primary point of contact for internal and external inquiries, </span><span data-ccp-parastyle="Normal (Web)">exercising</span><span data-ccp-parastyle="Normal (Web)"> professionalism and sound judgment; triage competing demands on attorneys' time in relation to overall priorities</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Actively </span><span data-ccp-parastyle="Normal (Web)">manage</span><span data-ccp-parastyle="Normal (Web)"> and organize</span><span data-ccp-parastyle="Normal (Web)"> email inboxes by ensuring </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> and </span><span data-ccp-parastyle="Normal (Web)">appropriate communication</span><span data-ccp-parastyle="Normal (Web)"> and flagging urgent matters</span><span data-ccp-parastyle="Normal (Web)"> </span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Coordinate and </span><span data-ccp-parastyle="Normal (Web)">modify</span><span data-ccp-parastyle="Normal (Web)"> domestic and international travel arrangements as directed, and prepare </span><span data-ccp-parastyle="Normal (Web)">accurate</span><span data-ccp-parastyle="Normal (Web)"> and </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> expense reports</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Initiate and coordinate urgent conflict checks in connection with new client and matter intake, ensuring compliance with firm procedures</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Complete daily time entry diaries accurately and on schedule, ensuring all billable and non-billable time is properly captured</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Prepare materials related to the firm's billing process in an efficient and </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> manner, including reviewing and editing pre-bills as directed</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Maintain familiarity with billing and client requirements related to billing, forecasting, and budgeting</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Draft, prepare, revise, and process legal documents, correspondence, and memoranda using standard Microsoft Office products</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Redline and edit legal briefs, pleadings, and other filings; prepare binders and organized reference materials for collective bargaining sessions, hearings, and other proceedings</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Proofread all work products to ensure completeness and accuracy</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Maintain organized paper and electronic files, and design and implement organizational systems where appropriate</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Maintain the contact management system and manage contact communication processes for assigned attorneys</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Become familiar </span><span data-ccp-parastyle="Normal (Web)">with </span><span data-ccp-parastyle="Normal (Web)">and stay current </span><span data-ccp-parastyle="Normal (Web)">on</span><span data-ccp-parastyle="Normal (Web)"> firm policies, legal procedures, matters, and clients relevant to the Litigation and Labor and Employment practices</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Participate in firm-provided training programs and apply learned skills to daily work products</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Operate with discretion, professionalism, and courtesy </span><span data-ccp-parastyle="Normal (Web)">at all times</span><span data-ccp-parastyle="Normal (Web)">, particularly when handling sensitive or confidential informatio</span><span data-ccp-parastyle="Normal (Web)">n </span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Photocopy and scan materials as needed, and perform </span><span data-ccp-parastyle="Normal (Web)">additional</span><span data-ccp-parastyle="Normal (Web)"> office duties as requested</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
</ul>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong><span data-contrast="none">Qualifications </span></strong><span data-ccp-props="{}"> </span></span></p>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="none">The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. Experience with, knowledge of, and a passion for the legal field is preferred. We especially welcome applications from those who hold historically marginalized and/or underrepresented identities. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply: </span><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></span></p>
<ul style="text-align: justify;">
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Experience in an administrative support capacity in legal or professional services preferred</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Experience in litigation practice preferred</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to work in a fast-paced environment and deliver work in </span><span data-ccp-parastyle="Normal (Web)">an </span><span data-ccp-parastyle="Normal (Web)">efficient and </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> fashion</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Advanced Microsoft Office skills, including Microsoft Word, Excel</span><span data-ccp-parastyle="Normal (Web)">,</span><span data-ccp-parastyle="Normal (Web)"> and PowerPoint</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Strong attention to detail and outstanding organizational skills</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Strong client service orientation</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Excellent verbal and written communication skills</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Demonstrated ability to listen to others, follow </span><span data-ccp-parastyle="Normal (Web)">instructions</span><span data-ccp-parastyle="Normal (Web)"> and accept feedback</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to work effectively with others</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to work independently and </span><span data-ccp-parastyle="Normal (Web)">strong sense</span><span data-ccp-parastyle="Normal (Web)"> of accountability </span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Flexibility to work outside standard business hours as needed</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to commute to and from </span><span data-ccp-parastyle="Normal (Web)">the </span><span data-ccp-parastyle="Normal (Web)">firm</span><span data-ccp-parastyle="Normal (Web)">'s</span><span data-ccp-parastyle="Normal (Web)"> office location on </span><span data-ccp-parastyle="Normal (Web)">a </span><span data-ccp-parastyle="Normal (Web)">regular basis</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Associate's degree, technical certification in office/business administration, or equivalent professional experience</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to lift and transport up to 10 </span><span data-ccp-parastyle="Normal (Web)">lbs</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
</ul>
<p style="text-align: justify; line-height: 1.3;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">This hybrid role requires 70% in-office presence in our<strong> Boston </strong>office to foster collaboration and connection. Onsite expectations and specific days may evolve depending on team and business needs. </span></p>
<p style="text-align: justify; line-height: 1.3;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><em><span data-contrast="none">Compensation range is $63,400 to $79,300 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":6,"335551620":6,"335559685":0,"335559737":0,"335559738":0,"335559739":160,"335559740":259}"> </span></em></span></p>
<p style="text-align: justify; line-height: 1.3;"> </p>
<hr>
<p style="text-align: justify; line-height: 1.3;"> </p><div class="content-conclusion"><div style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif;"><strong><span class="NormalTextRun SCXW265364503 BCX0">About Foley Hoag</span></strong></span></div>
<div style="text-align: justify; line-height: 1.3;"> </div>
<div style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif;"><em><span class="NormalTextRun SCXW265364503 BCX0">Founded in 1943, Foley Hoag has grown into an award-</span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW265364503 BCX0">winning,</span><span class="NormalTextRun SCXW265364503 BCX0"> international law firm that focuses on innovative industries and high-stakes litigation.</span></em></span><span style="font-family: helvetica, arial, sans-serif;"><em><span data-contrast="auto"> From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.</span></em></span></div>
<div style="line-height: 1.3; text-align: justify;"> </div>
<div style="line-height: 1.3; text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;"><em><span data-contrast="auto">Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. </span></em></span></div>
<div style="line-height: 1.1; text-align: justify;"><hr></div>
<p style="text-align: justify; line-height: 1;"><span style="font-family: helvetica, arial, sans-serif;"><span style="color: rgb(126, 140, 141); font-size: 8pt;"><strong><span data-contrast="none"><span data-ccp-parastyle="heading 5">Terms and Conditions | </span></span></strong></span><span style="color: rgb(126, 140, 141); font-size: 8pt;"><span data-contrast="none"><span data-ccp-parastyle="heading 3">By </span><span data-ccp-parastyle="heading 3">submitting</span><span data-ccp-parastyle="heading 3"> this application, I acknowledge receipt of and agree to the terms of </span></span><a style="color: rgb(126, 140, 141);" href="https://foleyhoag.com/privacy-statement/" target="_blank"><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">Foley Hoag's Privacy Statement</span></span></a><span data-contrast="none"><span data-ccp-parastyle="heading 3">. </span></span></span><span style="font-size: 8pt; color: rgb(126, 140, 141);"><span data-contrast="auto">I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. </span><span data-contrast="auto">I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. </span><span data-contrast="auto">Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="font-family: helvetica, arial, sans-serif;"><span style="color: rgb(126, 140, 141); font-size: 8pt;"><strong><span data-contrast="none"><span data-ccp-parastyle="heading 5">Accessibility | </span></span></strong></span><span style="font-size: 8pt; color: rgb(126, 140, 141);"><span data-contrast="auto">Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact </span><a style="color: rgb(126, 140, 141);" href="mailto:BusinessServicesRecruiting@foleyhoag.com"><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">BusinessServicesRecruiting@foleyhoag.com</span></span></a><span data-contrast="auto">. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="color: rgb(126, 140, 141); font-size: 8pt; font-family: helvetica, arial, sans-serif;"><span data-contrast="none"><span data-ccp-parastyle="heading 3"><strong>Foley Hoag LLP is an equal opportunity employer</strong>. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. </span></span><span data-ccp-props="{"134233117":false,"134233118":false,"134245418":true,"134245529":true,"335559738":240,"335559739":240}"> </span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="color: rgb(126, 140, 141); font-size: 8pt; font-family: helvetica, arial, sans-serif;"><span data-contrast="auto">It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="font-size: 8pt; color: rgb(126, 140, 141); font-family: helvetica, arial, sans-serif;"><span class="NormalTextRun SCXW168973891 BCX0">We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are </span><span class="NormalTextRun AdvancedProofingIssueV2Themed SCXW168973891 BCX0">submitted</span><span class="NormalTextRun SCXW168973891 BCX0">. Please be advised that at this time we are not considering new agreements with search firms/</span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW168973891 BCX0">agencies</span><span class="NormalTextRun SCXW168973891 BCX0"> not currently on our preferred supplier list for Business Services Professionals recruitment.</span></span></p></div>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="none">The Boston office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers and legal staff in the Litigation Department. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world-class” service to internal and external clients. </span><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></span></p>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong><span data-contrast="none">Responsibilities</span></strong><span data-ccp-props="{"134233279":true,"201341983":0,"335559740":259}"> </span></span></p>
<ul style="text-align: justify;">
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Manage calendaring for assigned attorneys, including systematically creating and organizing appointments, proactively resolving scheduling conflicts, </span><span data-ccp-parastyle="Normal (Web)">coordinating</span><span data-ccp-parastyle="Normal (Web)"> and booking in-person and virtual meetings, and prioritizing commitments to </span><span data-ccp-parastyle="Normal (Web)">optimize</span><span data-ccp-parastyle="Normal (Web)"> workflow and time management</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Serve as a primary point of contact for internal and external inquiries, </span><span data-ccp-parastyle="Normal (Web)">exercising</span><span data-ccp-parastyle="Normal (Web)"> professionalism and sound judgment; triage competing demands on attorneys' time in relation to overall priorities</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Actively </span><span data-ccp-parastyle="Normal (Web)">manage</span><span data-ccp-parastyle="Normal (Web)"> and organize</span><span data-ccp-parastyle="Normal (Web)"> email inboxes by ensuring </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> and </span><span data-ccp-parastyle="Normal (Web)">appropriate communication</span><span data-ccp-parastyle="Normal (Web)"> and flagging urgent matters</span><span data-ccp-parastyle="Normal (Web)"> </span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Coordinate and </span><span data-ccp-parastyle="Normal (Web)">modify</span><span data-ccp-parastyle="Normal (Web)"> domestic and international travel arrangements as directed, and prepare </span><span data-ccp-parastyle="Normal (Web)">accurate</span><span data-ccp-parastyle="Normal (Web)"> and </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> expense reports</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Initiate and coordinate urgent conflict checks in connection with new client and matter intake, ensuring compliance with firm procedures</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Complete daily time entry diaries accurately and on schedule, ensuring all billable and non-billable time is properly captured</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Prepare materials related to the firm's billing process in an efficient and </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> manner, including reviewing and editing pre-bills as directed</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Maintain familiarity with billing and client requirements related to billing, forecasting, and budgeting</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Draft, prepare, revise, and process legal documents, correspondence, and memoranda using standard Microsoft Office products</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Redline and edit legal briefs, pleadings, and other filings; prepare binders and organized reference materials for collective bargaining sessions, hearings, and other proceedings</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Proofread all work products to ensure completeness and accuracy</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Maintain organized paper and electronic files, and design and implement organizational systems where appropriate</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Maintain the contact management system and manage contact communication processes for assigned attorneys</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Become familiar </span><span data-ccp-parastyle="Normal (Web)">with </span><span data-ccp-parastyle="Normal (Web)">and stay current </span><span data-ccp-parastyle="Normal (Web)">on</span><span data-ccp-parastyle="Normal (Web)"> firm policies, legal procedures, matters, and clients relevant to the Litigation and Labor and Employment practices</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Participate in firm-provided training programs and apply learned skills to daily work products</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Operate with discretion, professionalism, and courtesy </span><span data-ccp-parastyle="Normal (Web)">at all times</span><span data-ccp-parastyle="Normal (Web)">, particularly when handling sensitive or confidential informatio</span><span data-ccp-parastyle="Normal (Web)">n </span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Photocopy and scan materials as needed, and perform </span><span data-ccp-parastyle="Normal (Web)">additional</span><span data-ccp-parastyle="Normal (Web)"> office duties as requested</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}"> </span></span></li>
</ul>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong><span data-contrast="none">Qualifications </span></strong><span data-ccp-props="{}"> </span></span></p>
<p style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="none">The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. Experience with, knowledge of, and a passion for the legal field is preferred. We especially welcome applications from those who hold historically marginalized and/or underrepresented identities. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply: </span><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></span></p>
<ul style="text-align: justify;">
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Experience in an administrative support capacity in legal or professional services preferred</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Experience in litigation practice preferred</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to work in a fast-paced environment and deliver work in </span><span data-ccp-parastyle="Normal (Web)">an </span><span data-ccp-parastyle="Normal (Web)">efficient and </span><span data-ccp-parastyle="Normal (Web)">timely</span><span data-ccp-parastyle="Normal (Web)"> fashion</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Advanced Microsoft Office skills, including Microsoft Word, Excel</span><span data-ccp-parastyle="Normal (Web)">,</span><span data-ccp-parastyle="Normal (Web)"> and PowerPoint</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Strong attention to detail and outstanding organizational skills</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Strong client service orientation</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Excellent verbal and written communication skills</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Demonstrated ability to listen to others, follow </span><span data-ccp-parastyle="Normal (Web)">instructions</span><span data-ccp-parastyle="Normal (Web)"> and accept feedback</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to work effectively with others</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to work independently and </span><span data-ccp-parastyle="Normal (Web)">strong sense</span><span data-ccp-parastyle="Normal (Web)"> of accountability </span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Flexibility to work outside standard business hours as needed</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to commute to and from </span><span data-ccp-parastyle="Normal (Web)">the </span><span data-ccp-parastyle="Normal (Web)">firm</span><span data-ccp-parastyle="Normal (Web)">'s</span><span data-ccp-parastyle="Normal (Web)"> office location on </span><span data-ccp-parastyle="Normal (Web)">a </span><span data-ccp-parastyle="Normal (Web)">regular basis</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Associate's degree, technical certification in office/business administration, or equivalent professional experience</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span data-contrast="auto"><span data-ccp-parastyle="Normal (Web)">Ability to lift and transport up to 10 </span><span data-ccp-parastyle="Normal (Web)">lbs</span></span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559685":720,"335559740":240}"> </span></span></li>
</ul>
<p style="text-align: justify; line-height: 1.3;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">This hybrid role requires 70% in-office presence in our<strong> Boston </strong>office to foster collaboration and connection. Onsite expectations and specific days may evolve depending on team and business needs. </span></p>
<p style="text-align: justify; line-height: 1.3;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><em><span data-contrast="none">Compensation range is $63,400 to $79,300 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":6,"335551620":6,"335559685":0,"335559737":0,"335559738":0,"335559739":160,"335559740":259}"> </span></em></span></p>
<p style="text-align: justify; line-height: 1.3;"> </p>
<hr>
<p style="text-align: justify; line-height: 1.3;"> </p><div class="content-conclusion"><div style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif;"><strong><span class="NormalTextRun SCXW265364503 BCX0">About Foley Hoag</span></strong></span></div>
<div style="text-align: justify; line-height: 1.3;"> </div>
<div style="text-align: justify; line-height: 1.3;"><span style="font-family: helvetica, arial, sans-serif;"><em><span class="NormalTextRun SCXW265364503 BCX0">Founded in 1943, Foley Hoag has grown into an award-</span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW265364503 BCX0">winning,</span><span class="NormalTextRun SCXW265364503 BCX0"> international law firm that focuses on innovative industries and high-stakes litigation.</span></em></span><span style="font-family: helvetica, arial, sans-serif;"><em><span data-contrast="auto"> From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.</span></em></span></div>
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<div style="line-height: 1.3; text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;"><em><span data-contrast="auto">Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. </span></em></span></div>
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<p style="text-align: justify; line-height: 1;"><span style="font-family: helvetica, arial, sans-serif;"><span style="color: rgb(126, 140, 141); font-size: 8pt;"><strong><span data-contrast="none"><span data-ccp-parastyle="heading 5">Terms and Conditions | </span></span></strong></span><span style="color: rgb(126, 140, 141); font-size: 8pt;"><span data-contrast="none"><span data-ccp-parastyle="heading 3">By </span><span data-ccp-parastyle="heading 3">submitting</span><span data-ccp-parastyle="heading 3"> this application, I acknowledge receipt of and agree to the terms of </span></span><a style="color: rgb(126, 140, 141);" href="https://foleyhoag.com/privacy-statement/" target="_blank"><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">Foley Hoag's Privacy Statement</span></span></a><span data-contrast="none"><span data-ccp-parastyle="heading 3">. </span></span></span><span style="font-size: 8pt; color: rgb(126, 140, 141);"><span data-contrast="auto">I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. </span><span data-contrast="auto">I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. </span><span data-contrast="auto">Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="font-family: helvetica, arial, sans-serif;"><span style="color: rgb(126, 140, 141); font-size: 8pt;"><strong><span data-contrast="none"><span data-ccp-parastyle="heading 5">Accessibility | </span></span></strong></span><span style="font-size: 8pt; color: rgb(126, 140, 141);"><span data-contrast="auto">Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact </span><a style="color: rgb(126, 140, 141);" href="mailto:BusinessServicesRecruiting@foleyhoag.com"><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">BusinessServicesRecruiting@foleyhoag.com</span></span></a><span data-contrast="auto">. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="color: rgb(126, 140, 141); font-size: 8pt; font-family: helvetica, arial, sans-serif;"><span data-contrast="none"><span data-ccp-parastyle="heading 3"><strong>Foley Hoag LLP is an equal opportunity employer</strong>. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. </span></span><span data-ccp-props="{"134233117":false,"134233118":false,"134245418":true,"134245529":true,"335559738":240,"335559739":240}"> </span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="color: rgb(126, 140, 141); font-size: 8pt; font-family: helvetica, arial, sans-serif;"><span data-contrast="auto">It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></span></p>
<p style="text-align: justify; line-height: 1;"><span style="font-size: 8pt; color: rgb(126, 140, 141); font-family: helvetica, arial, sans-serif;"><span class="NormalTextRun SCXW168973891 BCX0">We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are </span><span class="NormalTextRun AdvancedProofingIssueV2Themed SCXW168973891 BCX0">submitted</span><span class="NormalTextRun SCXW168973891 BCX0">. Please be advised that at this time we are not considering new agreements with search firms/</span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW168973891 BCX0">agencies</span><span class="NormalTextRun SCXW168973891 BCX0"> not currently on our preferred supplier list for Business Services Professionals recruitment.</span></span></p></div>
Administrative Assistant Job Roles in Massachusetts
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Search Administrative Assistant Jobs in MassachusettsAdministrative Assistant Jobs in Massachusetts: Frequently Asked Questions
Which companies in Massachusetts sponsor visas for administrative assistants?
Massachusetts-based employers with documented histories of sponsoring administrative staff include large healthcare systems like Mass General Brigham and Boston Children's Hospital, financial institutions such as Fidelity Investments and State Street, major universities including Harvard, MIT, and Boston University, and defense contractors like Raytheon Technologies. These organizations have the HR infrastructure and legal resources to navigate sponsorship for support roles.
Which visa types are most common for administrative assistant roles in Massachusetts?
The H-1B visa is the most frequently used visa for administrative assistants, though it requires demonstrating the role qualifies as a specialty occupation, which can be challenging for general administrative positions. Some candidates come through the TN visa (for Canadians and Mexicans), the O-1 visa for individuals with extraordinary ability in relevant fields, or employer-sponsored green card pathways. University and hospital employers in Massachusetts also occasionally sponsor through J-1 visa exchange programs.
Which cities in Massachusetts have the most administrative assistant visa sponsorship jobs?
Boston accounts for the largest share of administrative assistant sponsorship activity in Massachusetts, driven by its concentration of hospitals, universities, law firms, and financial services firms. Cambridge is a secondary hub given the density of biotech companies and research institutions. Worcester, Springfield, and Burlington also have sponsoring employers, particularly in healthcare and technology, though at lower volumes than the Greater Boston area.
How to find administrative assistant visa sponsorship jobs in Massachusetts?
Migrate Mate is built specifically for international job seekers and filters administrative assistant roles in Massachusetts by visa sponsorship eligibility, saving significant time compared to manually screening job postings. The platform surfaces roles from employers who have sponsored work visas before, which is particularly useful for administrative positions where sponsorship willingness varies significantly by employer size and sector in Massachusetts.
Are there any Massachusetts-specific considerations for administrative assistants seeking visa sponsorship?
Massachusetts has a strong university and hospital pipeline that makes it one of the more accessible states for international administrative professionals. Employers in the healthcare and higher education sectors are experienced with visa sponsorship and often have dedicated immigration counsel on retainer. The state's prevailing wage requirements for sponsored positions are benchmarked to the Boston metropolitan area, which reflects the region's higher cost of living relative to national averages.
What is the prevailing wage for sponsored administrative assistant jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.