Records Clerk Jobs in USA with Visa Sponsorship
Records clerk positions can qualify for H-1B visa and E-3 visa sponsorship when they require specialized knowledge of information systems, data management protocols, or regulatory compliance frameworks. Most qualifying roles demand a bachelor's degree in information management, business administration, or a related field to meet USCIS specialty occupation requirements. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)
FTAI owns and maintains commercial jet engines with a focus on the Maintenance, Repair and Exchange (MRE) of CFM56 and V2500 engines. FTAI’s proprietary portfolio of products, including The Module Factory and a joint venture to distribute engine PMA helps make CFM56 and V2500 engine maintenance simpler, more cost-effective, significantly faster, and more environmentally friendly. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation. FTAI operates globally and has offices in New York, Miami, Montreal, Singapore, Dubai, United Kingdom and Ireland.
JOB OVERVIEW
As part of the records team, the Records Clerk is responsible for verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system, and following the appropriate protocols for destroying records under certain circumstances.
Responsibilities:
- Assist the Records team in performing incoming records review for engines and accessories to determine status regarding Manufacturers maintenance requirements, Services Bulletins / Modifications, and Airworthiness Directives.
- Collect and sort all work order documents received in Records Dept.
- Audit all received paperwork for complete and accurate documentation of work performed.
- Communicate with shop floor personnel regarding paperwork corrections.
- Support the audit of Accessory/QEC Reports for final review.
- Support the preparation of LLP Status reports for final review by Records Analysts.
- Support the preparation of Master On/Off Log for final review by Records Analysts.
- Organize outgoing records packages, Form 337 and 8130-3 for engines and Modules.
- Manage work order priorities for records completion within the department to align with Production TAT requirements.
- Manage electronic data storage for easy retrieval.
- Participate in special projects as deemed valuable to the Department and Company maintenance.
Required Qualifications:
- High school diploma or equivalent.
- Experience in clerical role.
- Sound organizational skills with above-average attention to detail.
- Strong computer skills: Microsoft Word, Excel, & Outlook.
- Must be legally authorized to work in the U.S.
- Must be fluent in English (written and verbal).
Preferred Qualifications:
- Experience with Quantum ERP.
- Aviation industry knowledge.
- Experience with records management for engine maintenance (MRO).
- Ability to provide quality work.
Job Demands:
Work is performed in a Shop environment and requires the ability to perform extensive standing, driving, walking, and climbing; to lift up to 50lbs. regularly; to manipulate up to 100lbs. with assistance. Must be able to bend, stoop, climb to reach materials, and work in a noisy environment.
Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.
ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)
FTAI owns and maintains commercial jet engines with a focus on the Maintenance, Repair and Exchange (MRE) of CFM56 and V2500 engines. FTAI’s proprietary portfolio of products, including The Module Factory and a joint venture to distribute engine PMA helps make CFM56 and V2500 engine maintenance simpler, more cost-effective, significantly faster, and more environmentally friendly. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation. FTAI operates globally and has offices in New York, Miami, Montreal, Singapore, Dubai, United Kingdom and Ireland.
JOB OVERVIEW
As part of the records team, the Records Clerk is responsible for verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system, and following the appropriate protocols for destroying records under certain circumstances.
Responsibilities:
- Assist the Records team in performing incoming records review for engines and accessories to determine status regarding Manufacturers maintenance requirements, Services Bulletins / Modifications, and Airworthiness Directives.
- Collect and sort all work order documents received in Records Dept.
- Audit all received paperwork for complete and accurate documentation of work performed.
- Communicate with shop floor personnel regarding paperwork corrections.
- Support the audit of Accessory/QEC Reports for final review.
- Support the preparation of LLP Status reports for final review by Records Analysts.
- Support the preparation of Master On/Off Log for final review by Records Analysts.
- Organize outgoing records packages, Form 337 and 8130-3 for engines and Modules.
- Manage work order priorities for records completion within the department to align with Production TAT requirements.
- Manage electronic data storage for easy retrieval.
- Participate in special projects as deemed valuable to the Department and Company maintenance.
Required Qualifications:
- High school diploma or equivalent.
- Experience in clerical role.
- Sound organizational skills with above-average attention to detail.
- Strong computer skills: Microsoft Word, Excel, & Outlook.
- Must be legally authorized to work in the U.S.
- Must be fluent in English (written and verbal).
Preferred Qualifications:
- Experience with Quantum ERP.
- Aviation industry knowledge.
- Experience with records management for engine maintenance (MRO).
- Ability to provide quality work.
Job Demands:
Work is performed in a Shop environment and requires the ability to perform extensive standing, driving, walking, and climbing; to lift up to 50lbs. regularly; to manipulate up to 100lbs. with assistance. Must be able to bend, stoop, climb to reach materials, and work in a noisy environment.
Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.
See all 553+ Records Clerk Jobs
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Get Access To All JobsTips for Finding Records Clerk Jobs
Target healthcare and government contractors
Healthcare systems and federal contractors frequently sponsor records clerks who handle HIPAA compliance, patient data management, or classified document processing requiring specialized training and clearance eligibility.
Emphasize data management expertise
Highlight experience with electronic health records (EHR), document imaging systems, or regulatory filing software. Technical proficiency in specialized databases strengthens your specialty occupation argument significantly.
Focus on compliance-heavy industries
Financial services, pharmaceutical companies, and legal firms need records clerks who understand complex regulatory requirements like SOX, FDA validation, or litigation hold procedures requiring formal education.
Pursue roles requiring security clearance
Defense contractors and government agencies sponsor records clerks for positions handling classified information. Clearance eligibility can differentiate your application from domestic candidates in competitive scenarios.
Highlight process improvement skills
Employers value records clerks who can optimize filing systems, implement new technologies, or lead digitization projects. Frame your role as analytical rather than purely administrative work.
Consider hybrid administrative roles
Look for positions combining records management with project coordination, training, or quality assurance. Multi-functional roles are easier to justify as requiring specialized knowledge and education.
Frequently Asked Questions
Does a records clerk position qualify for H-1B visa sponsorship?
Records clerk positions can qualify for H-1B visa sponsorship if they require specialized knowledge and a bachelor's degree in a specific field. The role must involve complex data management, regulatory compliance, or technical systems that go beyond basic filing and organization. Positions in healthcare, finance, or government contracting have stronger qualification arguments than general administrative roles.
What degree requirements do employers typically set for sponsored records clerk positions?
Most sponsored records clerk positions require a bachelor's degree in information management, business administration, health information management, or a related field. Some specialized roles may accept degrees in computer science, library science, or regulatory affairs. The degree requirement must align with the job's complexity to satisfy USCIS specialty occupation standards.
Which industries are most likely to sponsor records clerks for work visas?
Healthcare systems, pharmaceutical companies, financial services firms, and government contractors are most likely to sponsor records clerks. These industries handle sensitive data requiring specialized knowledge of HIPAA, FDA regulations, SOX compliance, or security protocols. Defense contractors also sponsor for clearance-required positions handling classified records.
How to find Records Clerk jobs with visa sponsorship?
To find Records Clerk positions with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Records Clerks are commonly hired by healthcare systems, government agencies, legal firms, and large corporations that frequently sponsor H-1B, TN visa, and other work visas. These organizations often need qualified professionals to manage their document systems and compliance requirements.
How do I make my records clerk role sound specialized for visa applications?
Focus on technical systems you manage (EHR platforms, document imaging software, compliance databases), regulatory knowledge (HIPAA, FDA, financial regulations), and process improvements you've implemented. Emphasize analytical tasks like data quality auditing, system optimization, or training development rather than routine filing activities. Quantify your impact on efficiency or compliance metrics when possible.
What are the approval odds for H-1B petitions in records management roles?
H-1B approval rates for records clerk positions vary significantly based on job complexity and employer documentation. Specialized roles in healthcare or finance with clear degree requirements and technical responsibilities have higher approval rates than general administrative positions. USCIS scrutinizes whether the role truly requires a bachelor's degree versus on-the-job training.
What is the prevailing wage requirement for sponsored Records Clerk jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.