Records Clerk Jobs in USA with Visa Sponsorship
Records clerk positions can qualify for H-1B visa and E-3 visa sponsorship when they require specialized knowledge of information systems, data management protocols, or regulatory compliance frameworks. Most qualifying roles demand a bachelor's degree in information management, business administration, or a related field to meet USCIS specialty occupation requirements. For detailed occupation requirements, see the O*NET profile.
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The Agency of Transportation is seeking a detail-oriented and highly collaborative information professional to join our Records and Information Management team.
This position performs a full variety of Records and Information Management (RIM) functions in support of the agency's RIM program. The role is responsible for the systematic identification, classification, appraisal, and disposition of agency records in accordance with approved records schedules and State of Vermont guidelines. This position interprets and applies records management policies, legal requirements, and professional standards to resolve problems independently.
This position will:
- Assist with identifying, classifying and managing agency records and information, including data, in accordance with their approved record schedules, and update existing ones.
- Report to the Records and Information Manager and work with one other team member to manage electronic and paper records.
- Be responsible for processing public records requests. This work requires working knowledge of the Vermont Public Records Act and entails communicating with members of the public and collaborating with agency staff to provide responsive records.
- Provide full consultation and outreach services within the agency, developing tailored services to provide guidance on record schedules, recordkeeping requirements, policies and guidelines, and professional standards and best practices.
- Assist with preparing internal print jobs - this work includes proofing, reviewing, binding, and preparing finished products. Some familiarity with large-format printers and scanners is a plus.
- Assist in monitoring and promoting compliance with RIM policies, guidelines, and best practices throughout the agency.
The ideal candidate is a highly organized collaborator with working knowledge of archives, electronic records management systems, and records and information management best practices. Strong written and verbal communication skills are a must. At this level, the ability to plan, lead, evolve, and expand RIM services is desired. Some knowledge of project and change management principles is a plus.
Who May Apply
This position, AOT Records Analyst III (Job Requisition #55379), is open to all State employees and external applicants.
If you would like more information about this position, please contact Allison.Reilly@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Class Definition
Performs a full range of work for establishing and administering the Agency/Department's records management program (3 V.S.A. 218). The position functions under the general supervision of the Agency of Transportation's (AOT) Records and Information Manager.
Environmental Factors
Work is performed in a standard office setting, but some travel may be required. May be required to lift boxes weighing 20 to 30 pounds.
Minimum Qualifications
Master's degree AND EITHER two (2) or more years of professional records analysis and records management or archival related work experience OR one (1) or more years of records and information related experience with the State of Vermont or equivalent.
OR
Bachelor’s degree AND four (4) or more years of professional records analysis and records management or archival related work experience.
OR
Associates degree AND six (6) years or more of professional records analysis and records management or archival related work experience.
OR
Certified Records Analyst (CRA) designation.
OR
Three (3) years or more of experience as a Records Analyst II with the State of Vermont or in an equivalent position.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 11 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
Overview
The Agency of Transportation is seeking a detail-oriented and highly collaborative information professional to join our Records and Information Management team.
This position performs a full variety of Records and Information Management (RIM) functions in support of the agency's RIM program. The role is responsible for the systematic identification, classification, appraisal, and disposition of agency records in accordance with approved records schedules and State of Vermont guidelines. This position interprets and applies records management policies, legal requirements, and professional standards to resolve problems independently.
This position will:
- Assist with identifying, classifying and managing agency records and information, including data, in accordance with their approved record schedules, and update existing ones.
- Report to the Records and Information Manager and work with one other team member to manage electronic and paper records.
- Be responsible for processing public records requests. This work requires working knowledge of the Vermont Public Records Act and entails communicating with members of the public and collaborating with agency staff to provide responsive records.
- Provide full consultation and outreach services within the agency, developing tailored services to provide guidance on record schedules, recordkeeping requirements, policies and guidelines, and professional standards and best practices.
- Assist with preparing internal print jobs - this work includes proofing, reviewing, binding, and preparing finished products. Some familiarity with large-format printers and scanners is a plus.
- Assist in monitoring and promoting compliance with RIM policies, guidelines, and best practices throughout the agency.
The ideal candidate is a highly organized collaborator with working knowledge of archives, electronic records management systems, and records and information management best practices. Strong written and verbal communication skills are a must. At this level, the ability to plan, lead, evolve, and expand RIM services is desired. Some knowledge of project and change management principles is a plus.
Who May Apply
This position, AOT Records Analyst III (Job Requisition #55379), is open to all State employees and external applicants.
If you would like more information about this position, please contact Allison.Reilly@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Class Definition
Performs a full range of work for establishing and administering the Agency/Department's records management program (3 V.S.A. 218). The position functions under the general supervision of the Agency of Transportation's (AOT) Records and Information Manager.
Environmental Factors
Work is performed in a standard office setting, but some travel may be required. May be required to lift boxes weighing 20 to 30 pounds.
Minimum Qualifications
Master's degree AND EITHER two (2) or more years of professional records analysis and records management or archival related work experience OR one (1) or more years of records and information related experience with the State of Vermont or equivalent.
OR
Bachelor’s degree AND four (4) or more years of professional records analysis and records management or archival related work experience.
OR
Associates degree AND six (6) years or more of professional records analysis and records management or archival related work experience.
OR
Certified Records Analyst (CRA) designation.
OR
Three (3) years or more of experience as a Records Analyst II with the State of Vermont or in an equivalent position.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 11 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
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Get Access To All JobsTips for Finding Records Clerk Jobs
Target healthcare and government contractors
Healthcare systems and federal contractors frequently sponsor records clerks who handle HIPAA compliance, patient data management, or classified document processing requiring specialized training and clearance eligibility.
Emphasize data management expertise
Highlight experience with electronic health records (EHR), document imaging systems, or regulatory filing software. Technical proficiency in specialized databases strengthens your specialty occupation argument significantly.
Focus on compliance-heavy industries
Financial services, pharmaceutical companies, and legal firms need records clerks who understand complex regulatory requirements like SOX, FDA validation, or litigation hold procedures requiring formal education.
Pursue roles requiring security clearance
Defense contractors and government agencies sponsor records clerks for positions handling classified information. Clearance eligibility can differentiate your application from domestic candidates in competitive scenarios.
Highlight process improvement skills
Employers value records clerks who can optimize filing systems, implement new technologies, or lead digitization projects. Frame your role as analytical rather than purely administrative work.
Consider hybrid administrative roles
Look for positions combining records management with project coordination, training, or quality assurance. Multi-functional roles are easier to justify as requiring specialized knowledge and education.
Frequently Asked Questions
Does a records clerk position qualify for H-1B visa sponsorship?
Records clerk positions can qualify for H-1B visa sponsorship if they require specialized knowledge and a bachelor's degree in a specific field. The role must involve complex data management, regulatory compliance, or technical systems that go beyond basic filing and organization. Positions in healthcare, finance, or government contracting have stronger qualification arguments than general administrative roles.
What degree requirements do employers typically set for sponsored records clerk positions?
Most sponsored records clerk positions require a bachelor's degree in information management, business administration, health information management, or a related field. Some specialized roles may accept degrees in computer science, library science, or regulatory affairs. The degree requirement must align with the job's complexity to satisfy USCIS specialty occupation standards.
Which industries are most likely to sponsor records clerks for work visas?
Healthcare systems, pharmaceutical companies, financial services firms, and government contractors are most likely to sponsor records clerks. These industries handle sensitive data requiring specialized knowledge of HIPAA, FDA regulations, SOX compliance, or security protocols. Defense contractors also sponsor for clearance-required positions handling classified records.
How to find Records Clerk jobs with visa sponsorship?
To find Records Clerk positions with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Records Clerks are commonly hired by healthcare systems, government agencies, legal firms, and large corporations that frequently sponsor H-1B, TN visa, and other work visas. These organizations often need qualified professionals to manage their document systems and compliance requirements.
How do I make my records clerk role sound specialized for visa applications?
Focus on technical systems you manage (EHR platforms, document imaging software, compliance databases), regulatory knowledge (HIPAA, FDA, financial regulations), and process improvements you've implemented. Emphasize analytical tasks like data quality auditing, system optimization, or training development rather than routine filing activities. Quantify your impact on efficiency or compliance metrics when possible.
What are the approval odds for H-1B petitions in records management roles?
H-1B approval rates for records clerk positions vary significantly based on job complexity and employer documentation. Specialized roles in healthcare or finance with clear degree requirements and technical responsibilities have higher approval rates than general administrative positions. USCIS scrutinizes whether the role truly requires a bachelor's degree versus on-the-job training.
What is the prevailing wage requirement for sponsored Records Clerk jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.