Office Manager Jobs in USA with Visa Sponsorship

Who We Are:

At Speedling we are motivated by our customers’ success. We understand the vegetables in our greenhouses are the same veggies at home on our table. We take pride in knowing the flowers we grow will be seen in stores across the country. We understand our EPS facility gives local fish farmers the containers they need to ship their products across the country and expand their business.

Over 55 years of experience as an industry leader gives us the knowledge and ability to provide for our customers’ ever-growing needs for high-quality transplants for vegetables, ornamentals, hemp and vegetative propagated products.

Every day we look to improve, innovate, and achieve our goal of providing quality products at the best possible price and value for our customers.

The agricultural industry is unique in its camaraderie, the desire to see success across the industry – we want to be a part of your success. At Speedling, we are here to help you grow.

This position is a great fit if you:

• Have at least 3 years of related experience or training, including 2+ years in an Office Management role.
• Possess working knowledge of accounting, customer service, employee relations, and accurate data entry.
• Have excellent attention to detail, enjoy managing projects, and are self-motivated.
• Are proficient in Microsoft Office and Google Workspace.

Join our team:

As the successful Office Manager, you will oversee and coordinate daily office operations to support efficient workflows and exceptional customer service. This role is responsible for maintaining accurate tracking of seed, inventory, labor hours, and shipping activities while helping ensure smooth coordination across the Bushnell Team. The Office Manager will also serve as the HR and Payroll liaison between the employees and the corporate office. The ideal candidate is highly organized, customer-focused, and comfortable working in a fast paced environment.

The job details:

• Greet and direct visitors coming to the greenhouse nursery.
• Prepare and track all plant order forms as well as all shipping documents for the facility.
• Manage select key customer accounts as assigned to create long term customer satisfaction.
• Provide quotes and updates to customers on product & shipping information, process customer orders, adjust orders as needed.
• Increase sales revenue and margin via active inside selling and proactive support to outside Sales Representatives.
• Manage daily shipping and trailer tracking activities, including order fulfillment, prepare paperwork and goods for shipping, and ensure timely delivery meeting customers expectations.
• Maintain integrity of Speedling forms, waivers, agreements, customer information, research and manage customer claims as needed for approval.
• Collect any required customer payments and document properly. Follow up on pending customer balances and update the AR team on updates.
• Oversee receiving & issuing of all seed inventory.
• Close work orders once they have shipped in the system.
• Create purchase requisitions for regular purchases and receive items in ERP system.
• Assist with End of Month Inventory, Budget and Forecast expenses.
• Implement office policies, organize office operations and procedures.
• Update labor tracking and maintain Time and Attendance records.
• Participate on Safety committee and coordinate Safety meetings within facility.

What we offer:

Our Employees are our #1 Asset! Speedling offers a competitive salary, mentoring with amazing people, medical, dental, company-paid life insurance, pet insurance, 401(k) plan with a healthy company match, paid vacation and holidays.